19 Best AI Therapy Notes Software Reviewed for 2026
10 Best AI Therapy Notes Software Shortlist
Here's my pick of the 10 best software from the 19 tools reviewed.
Our one-on-one guidance will help you find the perfect fit.
Navigating the world of therapy notes software can feel daunting, especially when you're running a busy private practice. You need HIPAA-compliant, web-based EHR software that can streamline your operations from patient scheduling to therapy sessions, evaluations, and even prescribing. Take a sigh of relief knowing a solution allows real-time updates, automated appointment reminders, and tools to reduce those pesky no-shows.
Picture your practice going paperless, simplifying intake forms, and adopting ICD-10 effortlessly. Imagine an Android-friendly system that supports psychiatry, ABA, and psychotherapy needs, all while making your group practice or solo venture more efficient. That's the magic of solid therapy notes software. Not only does it give you the freedom to focus more on client care, but it also creates a more automated billing process. The right tool will transform your practice—and I'll help you find the right one.
Why Trust Our Software Reviews
We’ve been testing and reviewing medical practice software since 2023. As medical practice technology researchers ourselves, we know how critical and difficult it is to make the right decision when selecting software. We invest in deep research to help our audience make better software purchasing decisions.
Need expert help selecting the right tool?
We’ve tested more than 2,000 tools for different medical practice use cases and written over 1,000 comprehensive software reviews. Learn how we stay transparent & check out our software review methodology.
Best AI Therapy Notes Software Summary
| Tool | Best For | Trial Info | Price | ||
|---|---|---|---|---|---|
| 1 | Best for mental health practice management | Free demo available | From $429/user/month (billed annually) | Website | |
| 2 | Best for data-driven decision making | Not available | From $45/user/month | Website | |
| 3 | Best for SMS reminders and client communication | Not available | From $26/user/month, (billed annually). | Website | |
| 4 | Best for Canadian mental health professionals | Free trial available | From $42/month | Website | |
| 5 | Best for diverse therapeutic disciplines | Not available | From $24.95/user/month | Website | |
| 6 | Best for streamlined clinical documentation | Not available | From $39/user/month | Website | |
| 7 | Best for mobile note-taking efficiency | Not available | Pricing provided upon request. | Website | |
| 8 | Best for outcome tracking and reporting | Not available | From $50/user/month | Website | |
| 9 | Best for robust scheduling and billing | Not available | From $59/user/month | Website | |
| 10 | Best for smart practice management features | Not available | Website |
Best AI Therapy Notes Software Reviews
AdvancedMD is a specialized platform that streamlines practice management for mental health professionals. With a comprehensive suite of tools to manage clinical, administrative, and billing operations, it emerges as an excellent choice for complete mental health practice management.
Why I Picked AdvancedMD: AdvancedMD captured my interest for its holistic approach to mental health practice management. The software's blend of administrative, clinical, and financial management tools set it apart from other options. For these reasons, AdvancedMD is my choice for 'Best for mental health practice management' because it provides a comprehensive solution for managing all aspects of a mental health practice.
Standout features & integrations:
AdvancedMD offers features such as a patient portal, teletherapy options, appointment scheduling, and robust reporting tools. The platform integrates with numerous insurance and healthcare networks for efficient billing and claims management and also connects with labs and pharmacies, offering a seamless patient care experience.
Pros and cons
Pros:
- Extensive integration with insurance networks and healthcare systems
- Robust reporting tools
- Comprehensive practice management suite
Cons:
- Some users may find customer support to be lacking
- Complex interface may require training
- High starting price
Valant is a specialized EHR platform purpose-built for behavioral health providers. It champions data-driven decision-making, incorporating robust analytics tools to guide practice management and patient care.
Why I Picked Valant: In the process of selecting suitable therapy notes software, I was drawn to Valant for its strong emphasis on data analytics. Its focus on equipping practitioners with insightful data set it apart from the rest. I believe Valant earns the title of 'Best for data-driven decision-making' as it integrates clinical and financial data effectively, providing actionable insights to enhance both patient outcomes and business performance.
Standout features & integrations:
Valant offers a sophisticated suite of features, including clinical documentation, a billing system, a patient portal, and robust reporting and analytics tools. Its integrations are notable as well, seamlessly connecting with labs like LabCorp and Quest, as well as with popular billing services and telehealth platforms for comprehensive care delivery.
Pros and cons
Pros:
- Efficient lab integrations
- Comprehensive EHR platform with integrated billing
- Powerful analytics and reporting tools
Cons:
- Lacks a free trial option
- Learning curve for data tools
- High starting price point
Power Diary is a practice management software designed to streamline appointments, invoicing, and most notably, client communication. With its powerful SMS reminders and client communication features, it's an ideal choice for therapists who value effective patient engagement.
Why I Picked Power Diary: When choosing the ideal therapy notes software, Power Diary stood out with its impressive SMS reminders and communication features. These unique capabilities provide a more efficient way for therapists to engage and communicate with patients, making it the 'Best for SMS reminders and client communication'. The system's focus on enhancing patient communication sets it apart from other options.
Standout features & integrations:
Power Diary comes equipped with a host of features including appointment scheduling, invoicing, and a standout SMS reminders system. The software offers integration with various payment processors and online calendar systems, allowing for easy synchronization of appointments and payments.
Pros and cons
Pros:
- Seamless integration with payment processors
- Comprehensive patient communication tools
- Effective SMS reminders system
Cons:
- Lacks some advanced reporting features
- Requires an annual commitment for the best pricing
- No free plan available
Owl Practice is a therapy notes software platform tailored to Canadian mental health professionals. Designed with Canada's healthcare regulations in mind, it provides a secure and efficient tool for patient management and note-taking.
Why I Picked Owl Practice: In my quest for the best therapy notes software, Owl Practice stood out with its emphasis on meeting Canadian healthcare standards. Its deep understanding of the unique requirements and challenges of Canadian mental health practitioners sets it apart. As such, I chose Owl Practice as the 'Best for Canadian mental health professionals' due to its specialized focus and commitment to adhering to Canadian healthcare protocols.
Standout features & integrations:
Owl Practice offers features like secure messaging, therapy notes management, and scheduling, all of which are compliant with Canadian healthcare laws. The software integrates with other Canadian health systems, providing a holistic solution for Canadian mental health professionals.
Pros and cons
Pros:
- Efficient scheduling tools
- Secure messaging and note-taking
- Tailored for Canadian healthcare compliance
Cons:
- Interface may feel dated
- No free trial available
- May not be suitable for professionals outside Canada
My Clients Plus presents itself as a versatile therapy notes software tailored to various therapeutic specialties. Its wide range of discipline-specific features contributes to its status as the top choice for diverse therapeutic practices.
Why I Picked My Clients Plus: In my assessment of different software, My Clients Plus caught my attention due to its adaptability to various therapy disciplines. Its expansive library of discipline-specific templates truly sets it apart. This characteristic makes it the optimal choice for practices encompassing diverse therapeutic disciplines, precisely catering to their unique needs.
Standout features & integrations:
My Clients Plus offers a plethora of discipline-specific note templates, electronic claims management, and a comprehensive patient portal. Its integrations are equally impressive, offering seamless interoperability with platforms like Office Ally for claims and clearinghouse services and Google Calendar for scheduling.
Pros and cons
Pros:
- Comprehensive patient portal
- Effective electronic claims management
- Wide range of discipline-specific note templates
Cons:
- No free trial available
- Limited customization options
- Interface may feel outdated
Care Patron is a dynamic healthcare software that optimizes clinical documentation processes. Its easy-to-use interface and comprehensive features make it a perfect choice for healthcare professionals seeking efficient ways to manage their clinical documentation.
Why I Picked Care Patron: Care Patron caught my eye due to its dedication to simplifying clinical documentation. Its streamlined workflow and emphasis on efficient note-taking make it stand out. I chose Care Patron as 'Best for streamlined clinical documentation' due to its intuitive design and smart features, making the documentation process a smooth experience for clinicians.
Standout features & integrations:
Care Patron boasts features like appointment scheduling, billing, and importantly, a robust clinical note-taking system. The software integrates with a variety of healthcare systems, providing seamless data exchange and ensuring all aspects of patient care are effectively coordinated.
Pros and cons
Pros:
- Seamless integration with healthcare systems
- Comprehensive feature set
- Streamlined clinical documentation
Cons:
- May require a learning curve for less tech-savvy users
- Limited customization options
- No free trial available
PowerChart Touch, a product of Cerner, provides a mobile platform for health professionals to manage patient records and notes efficiently. Its commitment to enhancing mobility inpatient documentation marks it as the best choice for those seeking efficient note-taking on the go.
Why I Picked PowerChart Touch: In my selection process, PowerChart Touch drew my attention due to its exceptional mobile functionality. This platform, with its strong emphasis on optimizing mobile usage, stands out from the crowd. PowerChart Touch is a perfect fit for 'Best for mobile note-taking efficiency' as its seamless mobile integration provides professionals the flexibility and convenience of documenting patient notes anytime, anywhere.
Standout features & integrations:
PowerChart Touch offers features such as dictation, voice recognition, and intuitive navigation, all designed to make note-taking efficient on mobile devices. The software also integrates effectively with the broader Cerner suite and other health record systems, making it easy to synchronize data across different platforms.
Pros and cons
Pros:
- Integration with Cerner's comprehensive suite
- Efficient voice recognition
- Exceptional mobile note-taking features
Cons:
- Potential learning curve for some users
- Limited functionality outside of Cerner's ecosystem
- Pricing information is not transparent
BestNotes is a comprehensive EHR and CRM solution tailored for behavioral health and addiction treatment providers. This platform shines in its capacity for thorough outcome tracking and reporting, making it a prime choice for practices focused on measurable results.
Why I Picked BestNotes: In the process of choosing the right software, BestNotes stood out with its impressive outcome tracking and reporting features. The system's ability to accurately monitor and report patient progress differentiates it from other options. It is in this context that BestNotes emerges as the 'Best for outcome tracking and reporting,' providing tools that help monitor therapeutic efficacy and drive improved patient outcomes.
Standout features & integrations:
BestNotes offers a broad spectrum of features such as custom forms and templates, a dedicated patient portal, and, notably, robust outcome tracking and reporting tools. The software integrates effectively with billing solutions like Office Ally, as well as lab services, providing a comprehensive care management system.
Pros and cons
Pros:
- Effective billing integrations
- Customizable forms and templates
- Robust outcome tracking and reporting
Cons:
- User interface could be modernized
- Learning curve for customizing templates
- No free trial available
TherapyNotes is a highly regarded software solution designed specifically for mental health professionals. Its excellent scheduling and billing functionality streamlines the administrative side of practice management, making it ideal for those seeking robust and efficient tools for these tasks.
Why I Picked TherapyNotes: TherapyNotes secured its spot on my list due to its impressive and comprehensive scheduling and billing capabilities. The platform stands out with its user-friendly interface and ability to handle complex tasks efficiently. This, combined with its feature-rich offering, makes it perfect for the title 'Best for robust scheduling and billing.'
Standout features & integrations:
TherapyNotes comes with a variety of useful features, such as therapy-specific templates, a patient portal, and, of course, its outstanding scheduling and billing modules. It provides vital integrations, too, including seamless connections to clearinghouses like Office Ally and Availity, as well as credit card processing via CardConnect.
Pros and cons
Pros:
- Efficient clearinghouse integrations
- User-friendly interface
- Robust scheduling and billing capabilities
Cons:
- Lacks teletherapy integration
- Limited customization of note templates
- Additional cost for base fee
Halaxy is a robust software that revolutionizes the way healthcare practices are managed. Its suite of smart features provides an all-in-one platform for patient records, appointments, invoices, and more, creating an optimal solution for practice management.
Why I Picked Halaxy: I picked Halaxy due to its impressive array of smart practice management features. The platform combines multiple key practice management tools into one easy-to-use system, making it the 'Best for smart practice management features'. Its comprehensive solution to healthcare practice management truly makes it stand out from the rest.
Standout features & integrations:
Halaxy offers a range of features, including electronic medical records (EMR), appointment scheduling, billing and invoicing, and an intelligent to-do list. It integrates well with major health systems for efficient data exchange, adding to its streamlined practice management capabilities.
Pros and cons
Pros:
- Efficient integration with health systems
- Free core software
- Comprehensive suite of smart features
Cons:
- The interface could be more intuitive
- No dedicated mobile app
- Pay-as-you-go model might be costly for frequent users
Other Therapy Notes Software
Below is a list of additional therapy notes software we shortlisted that did not make it to the top 10. Definitely worth checking them out.
- ClinicSource
For integrated practice management
- SimplePractice
For a simplified yet comprehensive approach
- WebPT
Good for physical therapy practices
- Practice Fusion
Good for cloud-based EHR and patient management
- CarePaths
Good for integrated teletherapy solutions
- Patagonia Health
Good for public health organizations and agencies
- Kareo EHR
Good for seamless patient charting
- ICANotes
Good for behavioral health clinicians
- Luminello
Good for streamlined mental health practice management
AI Therapy Notes Software Selection Criteria
When selecting the best therapy notes software to include in this list, I considered common buyer needs and pain points like ensuring data security and managing patient records efficiently. I also used the following framework to keep my evaluation structured and fair:
Core Functionality (25% of total score)
To be considered for inclusion in this list, each solution had to fulfill these common use cases:
- Manage patient records
- Schedule appointments
- Track therapy sessions
- Generate reports
- Ensure data security
Additional Standout Features (25% of total score)
To help further narrow down the competition, I also looked for unique features, such as:
- Customizable templates
- Integrated telehealth services
- Automated billing
- Multi-language support
- Advanced analytics
Usability (10% of total score)
To get a sense of the usability of each system, I considered the following:
- Simple navigation
- Intuitive interface
- Minimal learning curve
- Responsive design
- Clear user instructions
Onboarding (10% of total score)
To evaluate the onboarding experience for each platform, I considered the following:
- Availability of training videos
- Interactive product tours
- Access to templates
- Live webinars
- Support from chatbots
Customer Support (10% of total score)
To assess each software provider’s customer support services, I considered the following:
- 24/7 support availability
- Multi-channel support options
- Prompt response times
- Access to knowledgeable staff
- Comprehensive help center
Value For Money (10% of total score)
To evaluate the value for money of each platform, I considered the following:
- Competitive pricing
- Flexible payment plans
- Features offered at each price point
- Discounts for annual billing
- Free trial availability
Customer Reviews (10% of total score)
To get a sense of overall customer satisfaction, I considered the following when reading customer reviews:
- Positive feedback on reliability
- User satisfaction with features
- Comments on ease of use
- Feedback on customer support
- Overall recommendation rate
How to Choose AI Therapy Notes Software
It’s easy to get bogged down in long feature lists and complex pricing structures. To help you stay focused as you work through your unique software selection process, here’s a checklist of factors to keep in mind:
| Factor | What to Consider |
|---|---|
| Scalability | Will the software grow with your practice? Consider whether it can handle an increasing number of patients and users without a drop in performance. |
| Integrations | Does it connect with your existing tools? Check for compatibility with systems like EHR, billing software, and telehealth platforms to avoid workflow issues. |
| Customizability | Can you tailor it to your needs? Look for options to modify templates and workflows to suit your practice's specific processes. |
| Ease of use | Is it user-friendly? Ensure that both you and your staff can navigate the system without extensive training or a steep learning curve. |
| Implementation and onboarding | How quickly can you get started? Evaluate the support and resources available for setting up the software and training your team efficiently. |
| Cost | Is it within your budget? Compare the pricing plans and consider any hidden fees or costs for additional features or users. |
| Security safeguards | How secure is your data? Ensure the software complies with HIPAA regulations and offers encryption and regular security updates to protect patient information. |
| Compliance requirements | Does it meet legal standards? Ensure the software complies with industry regulations and standards to avoid legal complications. |
What Is Therapy Notes Software?
Therapy notes software is a digital tool designed to help mental health professionals manage and document patient information efficiently. Therapists, counselors, and psychologists use these tools to keep track of sessions, patient progress, and treatment plans. Scheduling, record-keeping, and secure data storage help with managing patient care, enhancing communication, and maintaining compliance. Overall, these tools save time and improve the quality of care provided to patients.
Features of Therapy Notes Software
When selecting therapy notes software, keep an eye out for the following key features:
- Scheduling: Allows you to efficiently manage appointments and avoid double-booking, ensuring smooth operations.
- Record-keeping: Provides a secure and organized way to store and access patient information and session notes.
- Data security: Ensures compliance with regulations like HIPAA by encrypting patient data and offering regular security updates.
- Customizable templates: Lets you tailor documentation to fit your practice's specific needs and improve efficiency.
- Telehealth integration: Offers the ability to conduct virtual sessions, expanding access to care for patients.
- Billing and invoicing: Streamlines payment processes with automated billing features, saving time and reducing errors.
- Progress tracking: Helps monitor patient progress over time, aiding in treatment planning and outcome evaluation.
- Multi-platform access: Allows use across different devices, providing flexibility for you and your team to access information anywhere.
- Analytics tools: Provides insights into practice performance and patient outcomes, supporting data-driven decision-making.
- User-friendly interface: Ensures that the system is easy to navigate, reducing the learning curve for you and your staff.
Benefits of AI Therapy Notes Software
Implementing therapy notes software provides several benefits for your team and your business. Here are a few you can look forward to:
- Improved efficiency: Automates routine tasks like scheduling and billing, freeing up time for patient care.
- Enhanced organization: Keeps patient records and session notes neatly stored and easily accessible, reducing clutter.
- Better compliance: Ensures data security and regulatory compliance, protecting sensitive patient information.
- Increased accessibility: Offers telehealth options, allowing you to reach patients who can't attend in-person sessions.
- Data-driven insights: Provides analytics tools to help track patient progress and improve treatment outcomes.
- Flexible access: Allows you to work from multiple devices, giving you and your team the flexibility to access information on the go.
- Streamlined communication: Facilitates better communication within the team and with patients through integrated messaging features.
Costs and Pricing of Therapy Notes Software
Selecting therapy notes software requires an understanding of the various pricing models and plans available. Costs vary based on features, team size, add-ons, and more. The table below summarizes common plans, their average prices, and typical features included in therapy notes software solutions:
Plan Comparison Table for Therapy Notes Software
| Plan Type | Average Price | Common Features |
|---|---|---|
| Free Plan | $0 | Basic scheduling, simple record-keeping, and limited storage. |
| Personal Plan | $5-$25/user/month | Enhanced scheduling, secure data storage, and basic reporting features. |
| Business Plan | $30-$60/user/month | Advanced analytics, customizable templates, and integration with third-party tools. |
| Enterprise Plan | $70-$100/user/month | Full telehealth capabilities, dedicated support, and complete compliance features. |
People Also Ask
What are the benefits of using therapy notes software?
Therapy notes software offers several benefits to healthcare professionals. Firstly, it provides efficient patient record management, making it easier to store, access, and update patient information. Secondly, the software streamlines the documentation process of therapy sessions, ensuring accurate and timely notes.
Thirdly, these tools often offer integrated scheduling functionality, simplifying appointment management. Fourthly, many solutions include a billing and invoice management system, which is crucial for managing insurance claims and patient payments. Lastly, advanced features like secure communication, customizability, and integration with other healthcare tools enhance the overall management of a therapy practice.
How much does therapy notes software typically cost?
The pricing of therapy notes software varies greatly depending on the specific features, the size of the practice, and whether it’s a cloud-based or on-premise solution. On average, prices can range from as low as $10 per user per month to as high as $200 per user per month.
What are the typical pricing models for therapy notes software?
Many therapy notes software providers follow a subscription-based pricing model, often billed monthly or annually. This model generally includes different tiers based on the number of users or the level of features included. There might also be additional costs for setup, training, or premium support.
What is the cheapest therapy notes software?
The least expensive paid therapy notes software in the list above is Kareo EHR, starting at around $15/user/month. However, it’s important to consider the specific needs of your practice rather than just the price, as the cheapest software might not offer all the features you require.
What is the most expensive therapy notes software?
Among the listed tools, AdvancedMD tends to be on the higher end of the spectrum, with prices starting around $200/user/month. This software includes a comprehensive set of features designed for more complex or larger practices.
Are there any free therapy notes software options?
Some software providers offer limited free versions of their tools or free trial periods. Practice Fusion, for example, offers a free version of its EHR system, which includes some therapy notes functionality. However, these free versions typically have limitations and may not include all the features needed for comprehensive therapy practice management.
Why is there such a wide range in the pricing of therapy notes software?
The cost of therapy notes software can vary greatly because it often depends on the specific features included, the number of users, the size of the client database, and the level of customer support. Higher-priced options typically include more advanced features or cater to larger practices with more complex needs.
Do therapy notes software provide training or support?
Yes, most therapy notes software providers offer training resources, such as tutorials, webinars, or user manuals, to help new users understand the system. Additionally, they typically provide customer support through various channels like email, phone, or live chat to assist with any issues or questions.
What’s Next:
If you're in the process of researching therapy notes software, connect with a SoftwareSelect advisor for free recommendations.
You fill out a form and have a quick chat where they get into the specifics of your needs. Then you'll get a shortlist of software to review. They'll even support you through the entire buying process, including price negotiations.