26 Best Small Business Medical Billing Software Reviewed for 2025
10 Best Medical Billing Software for Small Business Shortlist
Here's my pick of the 10 best software from the 26 tools reviewed.
Our one-on-one guidance will help you find the perfect fit.
With small business medical billing, you're juggling patient care, administrative tasks, and the constant changes in healthcare regulations. That's why I recommend implementing small business medical billing software for your legal practice.
In my experience, medical billing tools for small business simplify billing processes, reduce errors, and help you focus on what matters: patient care. I've independently tested and reviewed various software options to bring you an unbiased look at the best solutions on the market. I'll guide you through the key features, pros and cons, and pricing of each software to help you make a more informed purchasing decision.
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Best Medical Billing Software for Small Business Summary
| Tool | Best For | Trial Info | Price | ||
|---|---|---|---|---|---|
| 1 | Best for physical therapists seeking specialty-specific solutions | Not available | From $3/user/month (billed annually) | Website | |
| 2 | Best for mental health professionals with a focus on note-taking | Not available | From $49/user/month. | Website | |
| 3 | Best for user-friendly EHR with customizable templates | Not available | From $149/user/month (billed annually) | Website | |
| 4 | Best for practice automation with an all-in-one platform | Free demo available | From $429/user/month (billed annually) | Website | |
| 5 | Best for integrative approach to EHR and practice management | Not available | From $429/user/month, (billed annually). | Website | |
| 6 | Best for easy patient check-in with on-patient feature | Free demo available | From $199/user/month (billed annually) | Website | |
| 7 | Best for speciality and pediatric practices with diverse billing needs | Not available | From $200/user/month. | Website | |
| 8 | Best for secure payment processing in medical settings | Not available | Pricing upon request. | Website | |
| 9 | Best for cloud-based comprehensive care across clinical and financial areas | Not available | Pricing upon request | Website | |
| 10 | Best for chiropractic-specific billing and scheduling | Not available | From $249/user/month, (billed annually). | Website |
Best Medical Billing Software for Small Business Reviews
WebPT
Best for physical therapists seeking specialty-specific solutions
WebPT is a medical billing software specifically designed for physical therapists, providing a suite of features tailored to their unique needs. Focusing on specialty-specific solutions makes it an excellent choice for physical therapists looking to streamline their practice management and billing processes.
Why I Picked WebPT: I selected WebPT for this list due to its specialized focus on physical therapy practices, a feature that sets it apart from general medical billing software. It provides a tailored approach that will significantly benefit therapists. WebPT is best for physical therapists as it speaks directly to their unique challenges and demands.
Standout Features & Integrations:
Features include electronic medical records (EMR), scheduling, and billing, all custom-designed for physical therapists.
Integrations include Medsender, PredictionHealth, Kareo, Therabill, Keet, EZClaim, Claim.MD, TriZetto Provider Solutions, Waystar, and Vital Interaction.
Pros and cons
Pros:
- A comprehensive suite of features.
- Affordable starting price.
- It is tailored specifically for physical therapists.
Cons:
- Requires learning to utilize all features effectively.
- Limited utility for non-physical therapy practices.
- Additional features may increase costs.
Best for mental health professionals with a focus on note-taking
Therapy Notes is a software designed with mental health professionals in mind, focusing mainly on note-taking. Its specialized features provide therapists with an intuitive and easy way to manage their practice, maintaining detailed notes with minimal effort.
Why I Picked Therapy Notes: Therapy Notes stood out for its specific design in my selection process, catering to mental health professionals and their note-taking needs. Its unique approach to handling clinical notes is a significant differentiator. Considering these factors, it made sense that Therapy Notes would be the best choice for mental health professionals requiring robust note-taking capabilities.
Standout Features & Integrations:
Features include a high-quality note-taking function, scheduling, to-do lists, and billing systems, creating an all-in-one platform for mental health professionals.
Integrations include Google Calendar, Microsoft Outlook, iCal, HIPAAtizer, Availity, CareSource, HealthPartners, Keragon, DrapCode, and Magical.
Pros and cons
Pros:
- Smooth integration with credit card processors and EHR systems.
- Comprehensive platform with scheduling, billing, and to-do lists.
- The high-quality note-taking function is tailor-made for mental health professionals.
Cons:
- The interface might be complex for some users.
- The starting price may be high for individual or small practices.
- The lack of a free trial might deter potential users.
Best for user-friendly EHR with customizable templates
Practice Fusion is a robust medical billing software that integrates a user-friendly Electronic Health Record (EHR) system with customizable templates. This makes it an excellent tool for medical practices aiming for ease of use without sacrificing the flexibility of customization.
Why I Picked Practice Fusion: Its user-friendly interface and customizable templates stood out when deciding on Practice Fusion for this list. This blend of simplicity and customization is unique in many EHR systems, setting Practice Fusion apart. Therefore, it's my choice as the best for those seeking a user-friendly EHR with customizable templates.
Standout Features & Integrations:
Features include adaptable templates suitable for various specialties, making it easy to tailor the system to specific needs. Its charting feature allows healthcare providers to document patient encounters efficiently.
Integrations include CGM LABDAQ, HealthConnect CoPilot, billrMD, OhMD, Tali AI, TrustCommerce, Keragon, Chartnote, Availity, and Beam Health.
Pros and cons
Pros:
- A broad range of integrations for comprehensive care management.
- Customizable templates allow tailored use.
- User-friendly interface reduces the learning curve.
Cons:
- Some users report occasional slow system response times.
- The absence of a free trial could deter potential users.
- Higher monthly costs might be prohibitive for small practices.
AdvancedMD is a robust medical software providing an all-in-one platform that covers the spectrum of health management tasks. Its powerful features make it a top choice for practices looking to automate processes and streamline operations.
Why I Picked AdvancedMD: When evaluating options, I chose AdvancedMD for its impressive capacity to automate various tasks in a healthcare setting. The tool stands out with its all-in-one approach, covering everything from electronic health records (EHR) to practice management and patient engagement. It's the best for practices desiring an automated, comprehensive operation platform.
Standout Features & Integrations:
Features include extensive automation capabilities, including auto-reminders, scheduling, and billing. It also supports telemedicine, adding flexibility to any practice.
Integrations include OhMD, Lobbie, HealthConnect CoPilot, Yosi Health, Falkondata, Dock Health, RevShield A.I, MD Coder Pro, iMSync, and ArbiMed.
Pros and cons
Pros:
- Supports telemedicine.
- An all-in-one platform covering various tasks.
- Extensive automation capabilities.
Cons:
- Custom pricing may lack transparency.
- It may require a learning curve for full feature utilization.
- Higher price point than some competitors.
Best for integrative approach to EHR and practice management
NextGen Healthcare EHR is an all-inclusive platform that merges electronic health records (EHR) and practice management solutions for a comprehensive healthcare system. Its integrative approach makes it an ideal option for those seeking a unified EHR and practice management solution.
Why I Picked NextGen Healthcare EHR: When deciding on a tool that offers an integrative approach to EHR and practice management, I chose NextGen Healthcare EHR. Its ability to provide a single platform for both EHR and practice management sets it apart from others. This cohesiveness makes me believe that NextGen is the optimal choice for those seeking a comprehensive approach to healthcare management.
Standout Features & Integrations:
Features include customized templates for various specialties, patient portals, and e-prescribing.
Integrations include CGM LABDAQ, OhMD, NextPatient, CoverMyMeds, Intrado HouseCalls Pro, CERTIFY Health, Dash by Relatient, ActX, Vytalize Health, and Mirth Connect.
Pros and cons
Pros:
- Integrates with a variety of third-party software for enhanced functionality.
- Customizable templates for various medical specialties.
- Offers a comprehensive solution for EHR and practice management.
Cons:
- Some users may find the interface less intuitive than other EHR platforms.
- The learning curve might be steep due to its comprehensive nature.
- The starting price may be high for smaller practices.
DrChrono is a feature-rich, intuitive EHR and practice management software designed to help practices improve patient experience and streamline workflows. It offers unique capabilities, including an on-patient feature for easy patient check-in, directly aligning with its mission of modernizing patient interactions.
Why I Picked DrChrono:I selected DrChrono for its forward-thinking approach to patient management, particularly its on-patient feature, which sets it apart from competitors. This distinctive feature provides an innovative solution to patient check-in, making DrChrono the best choice for practices seeking to improve the patient arrival experience and reduce waiting times.
Standout Features & Integrations:
Features include customizable medical forms, a patient portal, and appointment reminders, all aimed at improving operational efficiency and patient satisfaction. The on-patient feature lets patients check in from their devices, streamlining the process.
Integrations include Labcorp, Quest Diagnostics, Health Gorilla, Lifepoint, Relaymed, Fullscript, Square POS, CoverMyMeds, Beam Health, and Lobbie.
Pros and cons
Pros:
- Customizable medical forms and reports.
- Extensive integration options.
- Unique on-patient check-in feature.
Cons:
- Annual billing can be less flexible for some practices.
- Advanced features are only available in higher tiers.
- Pricing can be high for smaller practices.
Best for speciality and pediatric practices with diverse billing needs
Raintree Systems is a comprehensive medical billing software designed to handle diverse billing needs, making it especially suitable for speciality and pediatric practices. This versatility helps to streamline the workflow of practices with a broad range of services.
Why I Picked Raintree Systems: I selected Raintree Systems for its strength in handling diverse billing scenarios common in specialty and pediatric practices. Its robust feature set, specifically designed for these methods, sets it apart. Thus, I recommend Raintree Systems as the best for specialty and pediatric practices with diverse billing needs.
Standout Features & Integrations:
Features include comprehensive practice management, patient engagement tools, and an intuitive billing system. These features can significantly impact the overall efficiency and revenue generation of practice.
Integrations include Limber Health, Waystar, Sphere, Zocdoc, Kno2, Availity, OccuPro, Jopari, Infinx, and Physitrack.
Pros and cons
Pros:
- Comprehensive practice management features.
- Integration capabilities allow for a unified system.
- Diverse billing options cater to a wide range of practice types.
Cons:
- The user interface might seem complex to some users.
- The absence of a free trial might deter potential users.
- Higher starting prices could be a barrier for smaller practices.
Rectangle Health is a specialized healthcare payment solution designed to manage and streamline payment transactions in a medical environment. It's designed to bolster security and efficiency in healthcare payment processing, a characteristic that makes it particularly suitable for medical settings.
Why I Picked Rectangle Health: Rectangle Health emerged as a solid pick in my quest to find a reliable solution for secure payment processing in medical settings. This selection is mainly due to its focus on secured transactions, the patient payment experience, and smooth integration with existing practice management systems. These strengths affirm my conviction that Rectangle Health is ideally suited for fast payment processing in medical environments.
Standout Features & Integrations:
Features include secure and seamless payment processing, patient payment solutions, and patient engagement tools.
Integrations include Dentrix, Open Dental Software, Eaglesoft, NextGen Healthcare, DrChrono, ChiroTouch, Carelogic, eClinicalWorks, Kareo, and Crystal Practice Management.
Pros and cons
Pros:
- Smooth integration with existing practice management systems.
- Patient payment experience focus promotes increased collections.
- Specialized in secure payment processing in healthcare settings.
Cons:
- It may have features that could be more appropriate for smaller medical practices.
- A transparent pricing model is necessary for some prospective users.
- Pricing is not transparent; it requires reaching out to the company.
Best for cloud-based comprehensive care across clinical and financial areas
athenaOne is a unified, cloud-based healthcare suite designed to streamline various healthcare operations, including billing, clinical care, and patient engagement. This platform provides a comprehensive solution that bridges clinical and financial areas, making it the top choice for practices seeking integrated care capabilities.
Why I Picked athenaOne: In selecting tools for this list, I was impressed by athenaOne's comprehensive, cloud-based approach to healthcare management. This platform uniquely marries clinical and financial workflows, delivering an all-in-one solution many others don't offer. AthenaOne is best for those seeking a cloud-based solution to handle a broad spectrum of clinical and financial tasks.
Standout Features & Integrations:
Features include a robust suite of tools, including electronic health records (EHR), revenue cycle management, patient engagement, and care coordination capabilities. It also boasts a top-rated mobile app for on-the-go access.
Integrations include Simple Interact, Rectangle Health, eFax, Keragon, Relaymed, Phreesia, Zocdoc, VaxCare, Fullscript, and TeleRay.
Pros and cons
Pros:
- Top-rated mobile app for easy access.
- Wide range of integrations.
- Comprehensive, cloud-based solution.
Cons:
- Some features may have additional costs.
- It might be overwhelming for smaller practices.
- Tailored pricing can be less transparent.
ChiroTouch is a specialized software solution for chiropractors that aims to streamline their daily operations. By offering chiropractic-specific features for billing and scheduling, this tool has carved a niche in the medical billing software market.
Why I Picked ChiroTouch: ChiroTouch caught my attention because it specifically targets a medical profession – chiropractic. This level of specificity enables the software to provide tailored solutions that perfectly match the needs of chiropractic practitioners. Therefore, ChiroTouch is the best for chiropractic-specific billing and scheduling due to its focus and customization.
Standout Features & Integrations:
Features include several chiropractic-specific features, such as integrated scheduling, detailed reporting, and robust billing tools, designed to make running a chiropractic clinic more efficient.
Integrations include CT Payments, Cash Practice, ChiroHealthUSA, Keragon, CHIROPIPE, Doctible, Office Ally Service Center, Rectangle Health, Morf, and Medica.
Pros and cons
Pros:
- Detailed reporting for better practice management
- Integration with third-party apps for a holistic solution
- Dedicated chiropractic-specific features
Cons:
- Annual billing might deter smaller practices with limited budgets.
- It might be too niche for practices offering a range of medical services.
- Higher starting price compared to general medical billing software
Other Medical Billing Software for Small Business Tools
Below is a list of additional medical billing software for small businesses that I shortlisted but did not make it to the top 10. Definitely worth checking them out.
- TheraBill
For therapy-focused practices with scheduling integrations
- CareStack
Good for dental practices seeking an all-in-one practice management platform
- Tebra
For independent practices with tailored modules for specific needs
- Valant
Good for behavioral health providers needing a specialized EHR solution
- RXTN
Good for seamless integration of EHR, PM, and billing solutions
- Phreesia
Good for patient intake management and care coordination
- Centricity Practice Solutions
Good for organizations seeking customizable EHR and PM tools
- Azalea Health
Good for rural, community, and critical access hospitals requiring a comprehensive EHR solution
- InstaMed
Good for healthcare providers needing secure patient payment solutions
- CentralReach
Good for behavior-based health organizations needing comprehensive practice management
- iClaims
Good for organizations looking for a comprehensive insurance claims management solution
- ClinicMinds
Good for cosmetic and aesthetic clinics looking for a tailored solution
- EZClaim
Good for insurance billing, scheduling, and claims management
- PulsePro Practice Management
Good for improving revenue cycle management and patient care
- PracticeSuit
Good for physical therapy practices seeking a single software for practice management
- Carevoyant
Good for long-term care providers seeking integrated clinical and financial solutions
Small Business Medical Billing Software Selection Criteria
When selecting the best small business medical billing software to include in this list, I considered common buyer needs and pain points like managing cash flow and reducing billing errors. I also used the following framework to keep my evaluation structured and fair:
Core Functionality (25% of total score)
To be considered for inclusion in this list, each solution had to fulfill these common use cases:
- Manage patient billing and invoicing
- Track payment status and history
- Generate financial reports
- Handle insurance claims processing
- Maintain patient records securely
Additional Standout Features (25% of total score)
To help further narrow down the competition, I also looked for unique features, such as:
- Customizable billing templates
- Integrated telehealth services
- Automated appointment reminders
- Real-time eligibility verification
- Multi-location support
Usability (10% of total score)
To get a sense of the usability of each system, I considered the following:
- Intuitive user interface
- Easy navigation
- Minimal learning curve
- Responsive design
- Clear workflow processes
Onboarding (10% of total score)
To evaluate the onboarding experience for each platform, I considered the following:
- Availability of training videos
- Interactive product tours
- Access to webinars
- Comprehensive user guides
- Supportive chatbots
Customer Support (10% of total score)
To assess each software provider’s customer support services, I considered the following:
- 24/7 support availability
- Responsive email assistance
- Live chat options
- Dedicated account manager
- Comprehensive help center
Value For Money (10% of total score)
To evaluate the value for money of each platform, I considered the following:
- Competitive pricing
- Transparent fee structure
- Discounts for annual plans
- Free trial availability
- Inclusive of essential features
Customer Reviews (10% of total score)
To get a sense of overall customer satisfaction, I considered the following when reading customer reviews:
- Overall satisfaction ratings
- Commonly reported issues
- Praise for specific features
- Feedback on customer service
- User recommendations
How to Choose Small Business Medical Billing Software
It’s easy to get bogged down in long feature lists and complex pricing structures. To help you stay focused as you work through your unique software selection process, here’s a checklist of factors to keep in mind:
| Factor | What to Consider |
|---|---|
| Scalability | Will the software grow with your practice? Consider future expansion and whether the tool can handle increased patient volume without extra costs or a drop in performance. |
| Integrations | Does it connect with your existing systems? Look for compatibility with your EHR, accounting software, and other tools to avoid workflow disruptions and added manual work. |
| Customizability | Can you tailor the software to fit your needs? Check if you can adjust billing templates, reports, and user permissions to match your specific practice requirements. |
| Ease of use | Is the interface intuitive for your team? Consider the learning curve and how quickly your staff can adapt without extensive training. Simple navigation is key. |
| Implementation and onboarding | How smooth is the transition process? Evaluate the support and resources provided during setup, such as training materials, to ensure a hassle-free start. |
| Cost | Is the pricing transparent? Compare the total cost of ownership, including hidden fees, subscription plans, and discounts, to find a solution that fits your budget. |
| Security safeguards | Are patient data and transactions secure? Verify compliance with HIPAA and other relevant regulations, and check for encryption and access control measures. |
What Is Small Business Medical Billing Software?
Small business medical billing software is a tool designed to manage billing, invoicing, and payment processes for small medical practices. It's commonly used by healthcare professionals like doctors, therapists, and billing specialists to improve financial operations and reduce errors.
Features like automated billing, insurance claim management, and patient record tracking support efficient workflows and regulatory compliance. Overall, these tools help practices enhance cash flow and focus more on patient care.
Features of Small Business Medical Billing Software
When selecting small business medical billing software, keep an eye out for the following key features:
- Automated billing: Reduces manual entry by generating invoices automatically, saving time and minimizing errors.
- Insurance claim management: Streamlines the submission and tracking of insurance claims, ensuring faster reimbursements.
- Patient record tracking: Keeps detailed and secure patient records, helping maintain compliance and improving care continuity.
- Electronic benefit verification: Quickly verifies patient insurance eligibility, reducing the risk of denied claims.
- Customizable templates: Allows you to tailor billing and reporting templates to fit your practice’s specific needs.
- Appointment scheduling: Manages patient appointments efficiently, reducing no-shows and optimizing clinic time.
- Financial reporting: Provides insights into your practice’s financial health with comprehensive reports and analytics.
- Multi-location support: Facilitates billing and operations across multiple practice locations, ensuring consistency.
- Telehealth integration: Supports virtual consultations, expanding your practice’s reach and convenience for patients.
- Security measures: Ensures patient data protection with encryption and access controls, maintaining regulatory compliance.
Benefits of Small Business Medical Billing Software
Implementing small business medical billing software provides several benefits for your team and your business. Here are a few you can look forward to:
- Improved cash flow: Automated billing and insurance claim management help speed up the payment process, enhancing your practice's cash flow.
- Error reduction: Automated processes and electronic benefit verification minimize human errors, leading to more accurate billing.
- Enhanced compliance: Secure patient record tracking and built-in security measures ensure your practice meets regulatory standards.
- Time savings: Features like automated billing and appointment scheduling free up your staff's time, allowing them to focus more on patient care.
- Better patient experience: Efficient scheduling and telehealth integration improve accessibility and convenience for your patients.
- Informed decision-making: Financial reporting provides insights into your practice's performance, helping you make data-driven decisions.
- Scalability: Multi-location support allows your practice to expand operations without disrupting billing and administrative workflows.
Costs and Pricing of Small Business Medical Billing Software
Selecting small business medical billing software requires an understanding of the various pricing models and plans available. Costs vary based on features, team size, add-ons, and more. The table below summarizes common plans, their average prices, and typical features included in small business medical billing software solutions:
Plan Comparison Table for Small Business Medical Billing Software
| Plan Type | Average Price | Common Features |
|---|---|---|
| Free Plan | $0 | Basic billing features, limited support, and basic reporting. |
| Personal Plan | $5-$25/user/month | Automated billing, patient record management, and email support. |
| Business Plan | $30-$75/user/month | Insurance claim management, advanced reporting, and phone support. |
| Enterprise Plan | $100-$200/user/month | Custom integrations, dedicated account manager, and comprehensive analytics. |
Small Business Medical Billing Software FAQ
Here are some questions people also ask me about small business medical billing software and medical billing processes more generally.
Are their any free medical billing software?
1. PracticeSuite (Free Version)
Offers basic practice management and billing for one user.
Good for solo practitioners looking to handle scheduling, patient demographics, and simple claim submissions.
Paid upgrades are available for features like e-claims and reporting.
2. DrChrono (Free Trial & Basic Tools)
While primarily a paid solution, DrChrono offers a limited free version with basic charting and billing.
Works well for small offices needing mobile-first, cloud-based access.
3. OpenEMR (Open Source)
Free, open-source software that includes medical billing, electronic health records (EHR), and scheduling.
Requires technical know-how or hosting support but offers complete control and customization.
4. Kareo Billing (Free Demo/Trial)
Not entirely free, but offers a full-featured demo to explore medical billing workflows.
Ideal for evaluating features before committing to a paid solution.
Important Considerations:
-
HIPAA compliance: Always confirm whether the free version meets HIPAA requirements.
-
Support: Free software may have limited or community-based support.
-
Scalability: If you plan to grow your practice, check if the platform allows for easy upgrades.
How does medical billing software help improve revenue cycle management for small healthcare practices?
Medical billing software streamlines revenue cycle management (RCM) by automating time-consuming processes like follow-up on unpaid claims and managing referrals more efficiently. It reduces denials by flagging errors before submission and ensures faster reimbursements from payers.
These improvements lead to enhanced profitability and stronger financial performance—critical for small medical practices where every dollar counts.
What role does medical billing software play in supporting healthcare operations for small businesses?
Modern medical practice management software does more than billing—it centralizes operations across healthcare organizations, from scheduling to claims submission. For small businesses, the software fosters better interoperability between providers and payers, ensuring smooth clinical workflows and secure data entry.
Features that enforce HIPAA compliance help protect patient data, while scalable solutions support both private practice and growing healthcare practices.
How can medical billing software increase efficiency in small healthcare practices?
Medical billing platforms help optimize administrative workflows by automating data entry, minimizing manual effort, and reducing time-consuming tasks. For small medical businesses, this means freeing up staff to focus more on patient care.
These systems are designed to be cost-effective, delivering solid performance without the overhead of a large-scale enterprise solution—making them ideal for lean operations seeking to boost efficiency.
What Next?
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