26 Best Healthcare Compliance Software Reviewed for 2025
10 Best Healthcare Compliance Software Shortlist
Here's my pick of the 10 best software from the 26 tools reviewed.
Our one-on-one guidance will help you find the perfect fit.
Navigating the intricate world of healthcare compliance is no small task, and I know that. As an experienced professional in medical practice management and technology, I've examined an array of tools that claim to simplify the compliance process. I'm confident that the options I've put together here address the challenges you're grappling with.
Each software on this list performs a unique function, whether it's ensuring HIPAA compliance, streamlining policy management, or simplifying the compliance documentation process. The immense benefits of these tools range from saving valuable time and resources to mitigating the risks associated with non-compliance.
Healthcare compliance software aims to alleviate the burdens associated with maintaining regulatory compliance, managing healthcare facility access, and conducting thorough audits, among other pain points. It's my sincere hope that you'll find the perfect fit for your specific needs within this carefully selected assortment of software. Let's explore these options together.
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Best Healthcare Compliance Software Summary
| Tool | Best For | Trial Info | Price | ||
|---|---|---|---|---|---|
| 1 | Best for single-platform compliance training | Not available | Pricing upon request | Website | |
| 2 | Best for simplifying the compliance documentation process | Free demo available. | From $8,000/year. | Website | |
| 3 | Best for risk management and compliance in healthcare | Not available | Pricing upon request | Website | |
| 4 | Best for ensuring HIPAA compliance | Not available | Pricing upon request. | Website | |
| 5 | Best for integrated auditing, compliance, and training | Not available | Pricing upon request. | Website | |
| 6 | Best for policy management and compliance training | Not available | Pricing upon request. | Website | |
| 7 | Best for multi-domain healthcare compliance | Not available | Pricing upon request. | Website | |
| 8 | Best for healthcare facility access management | Not available | Pricing upon request. | Website | |
| 9 | Best for HIPAA security risk assessment | Not available | Pricing upon request. | Website | |
| 10 | Best for comprehensive audit management | Free demo available. | Pricing upon request. | Website |
Best Healthcare Compliance Software Reviews
MedTrainer is a compliance management platform built specifically for the healthcare industry. It brings together policy oversight, credentialing, incident reporting, and staff training—all under one system. If you're looking for software that can help your team stay on top of safety and regulatory requirements without bouncing between different platforms, this is worth a close look.
Why I Picked MedTrainer:
I picked MedTrainer because it covers the full spectrum of healthcare compliance needs without feeling overwhelming. The platform is especially useful if you're juggling credentialing audits, incident reports, and policy updates at the same time. One of the things I like most is how it reduces the need for manual follow-ups. You can assign required trainings, upload policies for staff acknowledgment, and track license expirations all from the same dashboard. It’s a setup that can help you keep compliance moving without letting anything slip through the cracks.
Standout Features & Integrations
MedTrainer includes AI-powered tools like the Policy Guardian and Compliance Coach, which can help review policies and surface gaps. You can also build custom workflows to assign documents and training by role, department, or location. Real-time dashboards give you visibility into who’s behind on certifications or missing acknowledgments.
It integrates with a broad set of industry partners and platforms, including Absorb Software, ADP, McKesson, UKG, and CHAMPS Group Purchasing.
Pros and cons
Pros:
- Credentialing automation
- Extensive library of training courses
- Incident reporting available
Cons:
- Incident management features may need enhancement
- Difficulties in editing or customizing website elements
New Product Updates from MedTrainer
MedTrainer AI Policy Guardian Enhancement Speeds Policy Updates
MedTrainer's release upgrades AI Policy Guardian to let you apply or reject AI-driven suggestions in one click, making policy updates faster and more accurate. Visit MedTrainer's website for more.
Sprinto is a compliance documentation platform that aims to streamline the process of managing and organizing compliance documents. By providing user-friendly tools to facilitate the documentation process, it stands out as a valuable resource for simplifying the often complex world of compliance paperwork.
Why I Picked Sprinto: I picked Sprinto for this list because it targets one of the most challenging aspects of compliance: documentation. Sprinto's user-friendly design and dedicated features for document management distinguish it from other tools. It's for these reasons that I consider it the best tool for simplifying the compliance documentation process.
Standout features & integrations:
Sprinto's standout features include easy document organization, advanced search capabilities, and audit trail creation, which can help improve documentation accuracy and accessibility. While specific integration information is not publicly provided, Sprinto's platform should work well with a variety of documentation and content management systems, given its focus on document organization and management.
Pros and cons
Pros:
- Advanced search and organization tools
- User-friendly design for ease of use
- Specific focus on compliance documentation
Cons:
- Potential limitations due to lack of disclosed integrations
- Pricing information not publicly available
- No free tier or trial disclosed
SAI360 is a comprehensive solution dedicated to risk management and compliance in the healthcare sector. It's designed to help healthcare organizations navigate the complex landscape of risk and regulatory compliance, making it the prime choice for this focus area.
Why I Picked SAI360: In my selection process, I identified SAI360 for its unparalleled focus on risk management and compliance. This tool stands apart with its risk-centric approach to healthcare compliance, allowing organizations to foresee potential risks and manage them proactively. Therefore, I deem SAI360 as the best choice for healthcare institutions that prioritize risk management in their compliance strategies.
Standout features & integrations:
SAI360 shines with its robust risk management capabilities, offering a comprehensive risk and cybersecurity framework that aligns with global standards. It also provides a unified compliance management system that simplifies compliance tracking and reporting. As for integrations, SAI360 can be seamlessly connected with most hospital health information systems, ensuring a smooth data flow across platforms.
Pros and cons
Pros:
- Integrates seamlessly with most hospital information systems
- Offers unified compliance management system
- Emphasizes risk management in healthcare compliance
Cons:
- May have a steep learning curve for non-tech-savvy users
- The pricing information isn't readily available on the website
- No free plan or trial, only a demo upon request
Compliancy Group is a HIPAA compliance software solution specifically designed to help organizations ensure HIPAA compliance. It provides a comprehensive, step-by-step compliance program that fits well with its tag of being best for ensuring HIPAA compliance.
Why I Picked Compliancy Group: I selected Compliancy Group for its singular focus on HIPAA compliance. What sets it apart is its complete dedication to providing a comprehensive program that simplifies the often complex process of achieving HIPAA compliance. I firmly believe that it's the best choice for organizations that are heavily focused on achieving and maintaining HIPAA compliance.
Standout features & integrations:
Compliancy Group offers a robust HIPAA-compliant program that includes self-assessments, employee training, and policy and procedure templates. It integrates with a wide range of healthcare management systems and EMR solutions, ensuring a smooth workflow for healthcare organizations.
Pros and cons
Pros:
- Seamless integration with healthcare management systems and EMR solutions
- Provides employee training for enhanced compliance
- Comprehensive program designed specifically for HIPAA compliance
Cons:
- Its specific focus on HIPAA compliance might not cater to wider compliance needs
- Lack of a free tier or trial
- No clear pricing available online
Healthicity offers a unified web-based compliance platform that covers a wide range of needs in healthcare compliance, including auditing, compliance, and training. Its integrated solutions are designed to streamline workflows and automate complex processes, making it ideal for those seeking a holistic approach to healthcare compliance.
Why I Picked Healthicity: After extensive comparison and scrutiny, I selected Healthicity for its comprehensive and interconnected set of compliance solutions. Its integrated approach to auditing, compliance, and training sets it apart from other platforms, offering an efficient, all-in-one solution to meet varying compliance needs. This multi-functionality makes it an optimal choice for professionals seeking a streamlined and integrated approach to healthcare compliance.
Standout features & integrations:
Healthicity stands out with its complete audit management system that automates audit workflow, enabling easy scheduling, tracking, and report generation. It also offers a dynamic compliance management system encompassing risk assessment and mitigation strategies and a comprehensive training module with a vast library of courses. Healthicity integrates well with most electronic health records (EHR) and revenue cycle systems, thus, enhancing interoperability and ensuring a smoother workflow.
Pros and cons
Pros:
- Compatible with most EHR systems
- Streamlined workflows with automated processes
- Comprehensive integrated solution for auditing, compliance, and training
Cons:
- Free trial or freemium version is not available; only a demo upon request
- The learning curve may be steep for non-tech-savvy users
- Pricing information isn't readily available on the website
MCN Healthcare is a dynamic solution designed to offer robust policy management and comprehensive compliance training. Its dedicated focus on these two critical areas makes it a top choice for organizations that seek to streamline policy management and enhance compliance knowledge within their teams.
Why I Picked MCN Healthcare: In selecting tools for this list, I was particularly struck by MCN Healthcare's focus on policy management and compliance training. Its dual functionality, which enables both the formulation and implementation of healthcare policies and the provision of training to ensure compliance, gives it a distinctive edge.
This dual strength in policy management and training makes MCN Healthcare a standout choice for organizations keen on optimizing their policy processes and boosting compliance understanding.
Standout features & integrations:
MCN Healthcare is lauded for its robust policy management system, which enables easy policy creation, approval, and distribution. Additionally, its compliance training module provides a comprehensive range of courses designed to keep staff updated on the latest compliance standards. The software integrates seamlessly with other systems, making it a flexible choice for diverse IT environments.
Pros and cons
Pros:
- Seamless integration with other systems
- Comprehensive range of compliance courses
- Strong focus on policy management and compliance training
Cons:
- May not cover all aspects of healthcare compliance beyond policy and training
- Lack of a free plan or trial, only a demo upon request
- Pricing information is not readily available on the website
EPICompliance is a comprehensive software solution that manages compliance across multiple domains within the healthcare industry. Its robust functionalities make it stand out in its capability to handle different aspects of compliance, thus making it best for multi-domain healthcare compliance.
Why I Picked EPICompliance: I picked EPICompliance for its comprehensive nature. The fact that it supports multi-domain compliance makes it a singular solution for healthcare organizations dealing with various compliance areas (HIPAA, ACA/CMS/Medicare & OSHA). EPICompliance's versatility and robust functionality led me to judge it as the best for multi-domain healthcare compliance.
Standout features & integrations:
EPICompliance comes with features that support compliance across various domains, such as safety, risk management, and incident reporting. Notably, it integrates with numerous healthcare applications and platforms for seamless data exchange and processing.
Pros and cons
Pros:
- Robust integration capabilities with healthcare platforms
- Supports a wide array of healthcare compliance areas
- Comprehensive multi-domain compliance management
Cons:
- It might be overwhelming for organizations looking for simpler, domain-specific solutions
- Pricing information is not readily available
- No free tier or trial plan is available
Symplr Access is a tool that specializes in access management for healthcare facilities. It provides a robust system to control, manage, and monitor access to critical resources, aligning well with its tag of being best for healthcare facility access management.
Why I Picked Symplr Access: I picked Symplr Access for its distinctive focus on access management within healthcare facilities. This tool differs from others on this list due to its emphasis on controlling and monitoring access to critical systems and resources. This makes it the best option for those healthcare institutions that require a secure and reliable access management system.
Standout features & integrations:
Symplr Access offers comprehensive features such as multi-factor authentication, policy enforcement, webinar, and detailed auditing to ensure secure access management. In terms of integrations, it can connect with various EMR systems, HR systems, and identity management solutions, enhancing its utility within a healthcare setup.
Pros and cons
Pros:
- Detailed auditing capability for comprehensive control
- Strong integrations with EMR, HR, and identity management systems
- Robust multi-factor authentication
Cons:
- Specific focus on access management might limit comprehensive compliance management
- Lack of a free tier or trial
- No clear pricing structure is available online
Thoropass is a specialized tool dedicated to HIPAA security risk assessment. It offers comprehensive functionalities that enable healthcare organizations to thoroughly examine and address potential security risks, making it a standout choice for HIPAA risk assessments.
Why I Picked Thoropass: I chose Thoropass because of its specialized focus on HIPAA security risk assessments. Many tools offer broad compliance management, but Thoropass stands out with its dedicated feature set specifically designed for HIPAA risk assessments. This speciality is why I deemed it best for this particular use case.
Standout features & integrations:
Thoropass provides features tailored for comprehensive risk assessments, such as data lifecycle encryption checks, system vulnerability assessments, and detailed compliance reports. While specific integration information is not readily available, the platform's nature suggests it would work well with a variety of healthcare management systems.
Pros and cons
Pros:
- Tailored for healthcare organizations' specific needs
- Comprehensive feature set for detailed risk analysis
- Specialized focus on HIPAA security risk assessment
Cons:
- May not be as versatile as broader compliance management tools
- Pricing information is not publicly available
- Does not offer a free plan or trial
AuditBoard is a cloud-based platform designed to help organizations streamline their audit processes. By providing a centralized, user-friendly platform for audit management, it caters to organizations that need a comprehensive solution for audit and compliance tasks.
Why I Picked AuditBoard: In making my selection, I chose AuditBoard for its ability to provide a thorough solution to audit management needs. It differentiates itself with its user-friendly interface and end-to-end audit management capabilities. I determined that AuditBoard stands out as the best for comprehensive audit management due to its ability to manage various aspects of the audit process in one platform.
Standout features & integrations:
AuditBoard provides comprehensive audit management features, including risk assessment, audit planning and execution, and issue tracking. It also offers robust reporting tools for easy and intuitive data visualization. Integrations with common productivity tools and platforms like Microsoft Office enhance its usability.
Pros and cons
Pros:
- Robust reporting tools
- User-friendly interface
- Comprehensive, end-to-end audit management
Cons:
- May be more complex than necessary for smaller organizations
- Pricing information is not readily available
- No free tier or trial
Other Healthcare Compliance Software
Below is a list of additional healthcare compliance software we shortlisted but did not reach the top 10. Definitely worth checking them out.
- Drata
For automated HIPAA compliance
- Vanta
For securing and certifying healthcare data
- MedStack
For digital health startups seeking compliance
- VComply
Good for streamlining risk and compliance management
- MedTrainer
Good for healthcare compliance training and credentialing
- ComplianceBridge
Good for policy management and compliance in healthcare organizations
- Cypago
Good for payment processing compliance in healthcare
- Brightly
Good for managing compliance in healthcare software development
- Arc
Good for secure management of medical records
- NAVEX
Good for holistic risk and compliance management in healthcare
- Accruent
Good for maintaining regulatory compliance in healthcare facilities
- 1st Healthcare Compliance
Good for comprehensive compliance training
- Comply Assistant
Good for managing compliance through healthcare-focused GRC software
- RLDatix
Good for promoting patient safety through healthcare compliance
- Veeva Vault
Good for managing content and data compliance in life sciences
- Dossier
Good for maintaining vehicle compliance in healthcare transportation
Healthcare Compliance Software Selection Criteria
When selecting the best healthcare compliance software to include in this list, I considered common buyer needs and pain points like ensuring data security and managing regulatory changes. I also used the following framework to keep my evaluation structured and fair:
Core Functionality (25% of total score)
To be considered for inclusion in this list, each solution had to fulfill these common use cases:
- Manage patient data security
- Track regulatory compliance
- Automate compliance reporting
- Monitor policy updates
- Conduct compliance audits
Additional Standout Features (25% of total score)
To help further narrow down the competition, I also looked for unique features, such as:
- Real-time compliance alerts
- Customizable compliance templates
- Advanced data encryption
- Multi-language support
- Integration with electronic health records
Usability (10% of total score)
To get a sense of the usability of each system, I considered the following:
- Intuitive user interface
- Easy navigation
- Minimal learning curve
- Responsive design
- User-friendly dashboards
Onboarding (10% of total score)
To evaluate the onboarding experience for each platform, I considered the following:
- Availability of training videos
- Access to interactive product tours
- Comprehensive user manuals
- On-demand webinars
- Supportive chatbots for guidance
Customer Support (10% of total score)
To assess each software provider’s customer support services, I considered the following:
- 24/7 customer support availability
- Multiple support channels
- Quick response times
- Access to a knowledge base
- Personalized support options
Value For Money (10% of total score)
To evaluate the value for money of each platform, I considered the following:
- Competitive pricing
- Transparent pricing structure
- Availability of free trials
- Discounts for long-term contracts
- Comprehensive features for the price
Customer Reviews (10% of total score)
To get a sense of overall customer satisfaction, I considered the following when reading customer reviews:
- Positive feedback on functionality
- User satisfaction with support
- Ease of implementation
- Reports of software reliability
- Overall value perception
How to Choose Healthcare Compliance Software
It’s easy to get bogged down in long feature lists and complex pricing structures. To help you stay focused as you work through your unique software selection process, here’s a checklist of factors to keep in mind:
| Factor | What to Consider |
|---|---|
| Scalability | Can the software handle your growth? Think about future expansion and ensure it can accommodate an increasing number of users and data volume. |
| Integrations | Does it connect with your existing tools? Check for compatibility with your EHR systems and other critical software to avoid data silos. |
| Customizability | Can you tailor it to your workflows? Look for flexible settings that let you adapt the software to your specific compliance processes. |
| Ease of use | Will your team find it intuitive? Consider the learning curve and whether training will be needed. A user-friendly interface saves time and effort. |
| Implementation and onboarding | How smooth is the setup? Evaluate the time and resources required to get started. Check for available support and training materials. |
| Cost | Is it within your budget? Review the pricing structure, including any hidden fees. Determine if the features justify the cost. |
| Security safeguards | Are your data protected? Verify encryption standards, data storage locations, and compliance with regulations like HIPAA. |
| Support availability | Can you get help when needed? Ensure there's reliable customer support, with multiple contact options and quick response times. |
What Is Healthcare Compliance Software?
Healthcare compliance software is a tool designed to help medical organizations adhere to regulatory standards and protect patient data. Professionals like compliance officers, healthcare administrators, and IT specialists typically use these tools to ensure regulatory adherence and data security. Features like automated compliance reporting, real-time alerts, and audit management help with maintaining regulatory standards and data protection. Overall, these tools provide peace of mind by ensuring compliance and reducing the risk of penalties.
Features of Healthcare Compliance Software
When selecting healthcare compliance software, keep an eye out for the following key features:
- Automated compliance reporting: Generates regular reports to ensure your organization meets regulatory standards and saves time on manual documentation.
- Real-time alerts: Notifies you of any compliance issues immediately, allowing for quick action to address potential problems.
- Audit management: Provides tools to conduct internal audits efficiently, helping you identify and rectify compliance gaps.
- Data encryption: Protects patient data by encrypting information, ensuring privacy and security in line with regulations.
- Customizable templates: Offers templates that can be tailored to specific compliance needs, making it easier to implement standard operating procedures.
- Integration capabilities: Connects with existing EHR systems and other tools to provide a seamless flow of information and reduce data silos.
- User-friendly interface: Ensures ease of use for your team, minimizing the learning curve and enhancing productivity.
- Scalability: Accommodates growth by allowing for more users and data as your organization expands.
- Training and support resources: Provides access to training videos, documentation, and support to help your team effectively use the software.
- Policy tracking: Monitors changes in regulations and updates your compliance protocols accordingly, keeping your organization up-to-date.
Benefits of Healthcare Compliance Software
Implementing healthcare compliance software provides several benefits for your team and your business. Here are a few you can look forward to:
- Enhanced data security: Protects patient information through data encryption, reducing the risk of breaches and ensuring compliance with privacy regulations.
- Time savings: Automates compliance reporting and audits, freeing up your team to focus on patient care and other critical tasks.
- Improved regulatory adherence: Keeps you updated with policy tracking, helping your organization stay compliant with ever-changing regulations.
- Increased efficiency: Integrates with existing systems, allowing for a smooth flow of information and reducing administrative burdens.
- Scalability: Supports organizational growth by accommodating more users and data as your practice expands.
- Better decision-making: Provides real-time alerts and comprehensive reports, enabling informed decisions and timely responses to compliance issues.
- User empowerment: Offers training and support resources, equipping your team with the knowledge to effectively use the software and maintain compliance.
Costs and Pricing of Healthcare Compliance Software
Selecting healthcare compliance software requires an understanding of the various pricing models and plans available. Costs vary based on features, team size, add-ons, and more. The table below summarizes common plans, their average prices, and typical features included in healthcare compliance software solutions:
Plan Comparison Table for Healthcare Compliance Software
| Plan Type | Average Price | Common Features |
|---|---|---|
| Free Plan | $0 | Basic compliance reporting, limited user access, and essential data security. |
| Personal Plan | $5-$25/user/month | Automated alerts, customizable templates, and integration with EHR systems. |
| Business Plan | $30-$75/user/month | Advanced audit management, real-time compliance tracking, and enhanced support. |
| Enterprise Plan | $100-$200/user/month | Full data encryption, comprehensive policy tracking, and dedicated account management. |
Most Common Questions Regarding Healthcare Compliance Software (FAQ's)
What are the benefits of using healthcare compliance software?
Using healthcare compliance software provides several benefits, such as:
- Streamlining and automating compliance processes, thereby reducing manual effort and the likelihood of errors.
- Providing thorough reporting and analytics for a comprehensive view of your compliance status and areas that need improvement.
- Enabling effective management of policies and procedures, including storage, tracking, and updates of all compliance-related documents.
- Identifying potential risks and providing solutions to mitigate them, thereby enhancing the overall compliance level.
- Offering training modules to educate employees about compliance requirements, policies, and updates.
How much does healthcare compliance software typically cost?
The cost of healthcare compliance software can vary significantly depending on the software’s complexity, features, and the size of the organization. Most providers follow a subscription model, which can range from a few hundred dollars per month to several thousand.
What are the typical pricing models for healthcare compliance software?
Most healthcare compliance software providers follow a subscription-based pricing model, usually priced per user per month. Some providers might also offer tier-based pricing, with each tier offering a different set of features. Pricing could also be customized based on the size and specific needs of the organization.
What is the typical range of pricing for healthcare compliance software?
Healthcare compliance software can start from around $200 per month for basic versions and can go up to several thousand dollars per month for comprehensive solutions catering to large organizations with complex needs.
What is the cheapest and the most expensive healthcare compliance software?
Among the tools mentioned, Dossier offers a relatively low-cost solution, starting at around $200 monthly. On the high end, solutions like Vanta can cost several thousand dollars per month, given their extensive features and capabilities.
Are there any free healthcare compliance software options?
While most healthcare compliance software solutions are paid, some providers may offer a free trial for a limited period for payers. This allows organizations to test out the software’s features and usability before making a purchasing decision. However, it’s rare to find completely free, full-featured healthcare compliance software due to the complex and specialized nature of the functionality these tools provide.
What’s Next:
If you're in the process of researching healthcare compliance software, connect with a SoftwareSelect advisor for free recommendations.
You fill out a form and have a quick chat where they get into the specifics of your needs. Then you'll get a shortlist of software to review. They'll even support you through the entire buying process, including price negotiations.ank you for joining me in this journey to find the best healthcare compliance software.