26 Healthcare Compliance Software Changing The Industry In 2024
10 Best Healthcare Compliance Software Shortlist
Here's my pick of the 10 best software from the 26 tools reviewed.
Our one-on-one guidance will help you find the perfect fit.
Navigating the intricate world of healthcare compliance is no small task, and I know that. As an experienced professional in medical practice management and technology, I've examined an array of tools that claim to simplify the compliance process. I'm confident that the options I've put together here address the challenges you're grappling with.
Each software on this list performs a unique function, whether it's ensuring HIPAA compliance, streamlining policy management, or simplifying the compliance documentation process. The immense benefits of these tools range from saving valuable time and resources to mitigating the risks associated with non-compliance.
Healthcare compliance software aims to alleviate the burdens associated with maintaining regulatory compliance, managing healthcare facility access, and conducting thorough audits, among other pain points. It's my sincere hope that you'll find the perfect fit for your specific needs within this carefully selected assortment of software. Let's explore these options together.
What Is Healthcare Compliance Software?
Healthcare compliance software is a digital solution designed to aid healthcare organizations in adhering to the numerous regulations and standards that govern their operations. This includes rules regarding patient data privacy, such as HIPAA in the United States, as well as other industry standard guidelines and protocols.
These software solutions are leveraged by a wide range of professionals, from hospital administrators to healthcare IT staff, as well as individual practitioners and even digital health startups.
The primary purpose of these tools is to simplify the management of compliance-related tasks, automate the creation and maintenance of required documentation, enhance operational efficiency, and, ultimately, mitigate the risk of non-compliance. They also serve as an invaluable asset in fostering a culture of compliance within the organization, which in turn, contributes to improved patient care and trust.
Best Healthcare Compliance Software Summary
| Tools | Price | |
|---|---|---|
| Sprinto | From $8,000/year. | Website |
| Vanta | Pricing upon request. | Website |
| MCN Healthcare | Pricing upon request. | Website |
| Healthicity | Pricing upon request. | Website |
| AuditBoard | Pricing upon request. | Website |
| Drata | Pricing upon request. | Website |
| MedStack | Pricing upon request. | Website |
| EPICompliance | Pricing upon request. | Website |
| Symplr Access | Pricing upon request. | Website |
| Thoropass | Pricing upon request. | Website |
Compare Software Specs Side by Side
Use our comparison chart to review and evaluate software specs side-by-side.
Compare SoftwareBest Healthcare Compliance Software Reviews
Sprinto is a compliance documentation platform that aims to streamline the process of managing and organizing compliance documents. By providing user-friendly tools to facilitate the documentation process, it stands out as a valuable resource for simplifying the often complex world of compliance paperwork.
Why I Picked Sprinto: I picked Sprinto for this list because it targets one of the most challenging aspects of compliance: documentation. Sprinto's user-friendly design and dedicated features for document management distinguish it from other tools. It's for these reasons that I consider it the best tool for simplifying the compliance documentation process.
Standout features & integrations:
Sprinto's standout features include easy document organization, advanced search capabilities, and audit trail creation, which can help improve documentation accuracy and accessibility. While specific integration information is not publicly provided, Sprinto's platform should work well with a variety of documentation and content management systems, given its focus on document organization and management.
Pros and cons
Pros:
- Advanced search and organization tools
- User-friendly design for ease of use
- Specific focus on compliance documentation
Cons:
- Potential limitations due to lack of disclosed integrations
- Pricing information not publicly available
- No free tier or trial disclosed
Vanta is a platform designed to simplify the process of achieving and maintaining compliance certifications, with a specific focus on healthcare data security. It automates security monitoring and reporting, easing the burden for business associates in the healthcare industry that need to comply with government regulations such as HIPAA.
Why I Picked Vanta: I selected Vanta due to its concentrated focus on the security and certification of healthcare data. The tool shines in automating security monitoring tasks, which is a distinguishing feature in comparison to others. I believe Vanta is 'best for securing and certifying healthcare data' given its robust and specialized compliance features.
Standout features & integrations:
Vanta offers a powerful suite of features for security compliance, including automatic security monitoring, readiness assessments, and continuous compliance officer checks. In terms of integrations, it works well with a wide range of IT systems and cloud platforms, such as AWS, G Suite, and GitHub, which ensures a seamless compliance monitoring experience across various applications.
Pros and cons
Pros:
- Wide range of integrations
- Automation of security monitoring and reporting
- Specialized focus on healthcare data security
Cons:
- May be too specialized for organizations without specific healthcare compliance needs
- Pricing information is not transparently available
- No free tier or trial is available
MCN Healthcare is a dynamic solution designed to offer robust policy management and comprehensive compliance training. Its dedicated focus on these two critical areas makes it a top choice for organizations that seek to streamline policy management and enhance compliance knowledge within their teams.
Why I Picked MCN Healthcare: In selecting tools for this list, I was particularly struck by MCN Healthcare's focus on policy management and compliance training. Its dual functionality, which enables both the formulation and implementation of healthcare policies and the provision of training to ensure compliance, gives it a distinctive edge.
This dual strength in policy management and training makes MCN Healthcare a standout choice for organizations keen on optimizing their policy processes and boosting compliance understanding.
Standout features & integrations:
MCN Healthcare is lauded for its robust policy management system, which enables easy policy creation, approval, and distribution. Additionally, its compliance training module provides a comprehensive range of courses designed to keep staff updated on the latest compliance standards. The software integrates seamlessly with other systems, making it a flexible choice for diverse IT environments.
Pros and cons
Pros:
- Seamless integration with other systems
- Comprehensive range of compliance courses
- Strong focus on policy management and compliance training
Cons:
- May not cover all aspects of healthcare compliance beyond policy and training
- Lack of a free plan or trial, only a demo upon request
- Pricing information is not readily available on the website
Healthicity offers a unified web-based compliance platform that covers a wide range of needs in healthcare compliance, including auditing, compliance, and training. Its integrated solutions are designed to streamline workflows and automate complex processes, making it ideal for those seeking a holistic approach to healthcare compliance.
Why I Picked Healthicity: After extensive comparison and scrutiny, I selected Healthicity for its comprehensive and interconnected set of compliance solutions. Its integrated approach to auditing, compliance, and training sets it apart from other platforms, offering an efficient, all-in-one solution to meet varying compliance needs. This multi-functionality makes it an optimal choice for professionals seeking a streamlined and integrated approach to healthcare compliance.
Standout features & integrations:
Healthicity stands out with its complete audit management system that automates audit workflow, enabling easy scheduling, tracking, and report generation. It also offers a dynamic compliance management system encompassing risk assessment and mitigation strategies and a comprehensive training module with a vast library of courses. Healthicity integrates well with most electronic health records (EHR) and revenue cycle systems, thus, enhancing interoperability and ensuring a smoother workflow.
Pros and cons
Pros:
- Compatible with most EHR systems
- Streamlined workflows with automated processes
- Comprehensive integrated solution for auditing, compliance, and training
Cons:
- Free trial or freemium version is not available; only a demo upon request
- The learning curve may be steep for non-tech-savvy users
- Pricing information isn't readily available on the website
AuditBoard is a cloud-based platform designed to help organizations streamline their audit processes. By providing a centralized, user-friendly platform for audit management, it caters to organizations that need a comprehensive solution for audit and compliance tasks.
Why I Picked AuditBoard: In making my selection, I chose AuditBoard for its ability to provide a thorough solution to audit management needs. It differentiates itself with its user-friendly interface and end-to-end audit management capabilities. I determined that AuditBoard stands out as the best for comprehensive audit management due to its ability to manage various aspects of the audit process in one platform.
Standout features & integrations:
AuditBoard provides comprehensive audit management features, including risk assessment, audit planning and execution, and issue tracking. It also offers robust reporting tools for easy and intuitive data visualization. Integrations with common productivity tools and platforms like Microsoft Office enhance its usability.
Pros and cons
Pros:
- Robust reporting tools
- User-friendly interface
- Comprehensive, end-to-end audit management
Cons:
- May be more complex than necessary for smaller organizations
- Pricing information is not readily available
- No free tier or trial
Drata is a platform designed to assist organizations with the automation of their HIPAA compliance needs. Its goal is to simplify the process of meeting regulatory requirements, making it an ideal solution for organizations that need to adhere to HIPAA regulations.
Why I Picked Drata: I chose Drata because of its commitment to streamlining the compliance process. Its focus on automation sets it apart from other HIPAA compliance tools. This emphasis on automation, I believe, makes it best for organizations seeking to make HIPAA compliance less labour-intensive and more systematic.
Standout features & integrations:
Drata's platform offers a wide range of features designed to automate and streamline compliance processes, including continuous compliance monitoring, real-time notifications, and customized compliance roadmaps. The tool also integrates well with common IT infrastructure and systems to ease the monitoring and enforcement of compliance across the organization's resources.
Pros and cons
Pros:
- Integrates with existing IT systems for enhanced functionality
- Provides real-time alerts for compliance issues
- Offers automation for compliance processes
Cons:
- May require technical expertise to leverage integrations fully
- Pricing information is not publicly available
- No disclosed free tier or trial
MedStack is a compliance management software designed with digital health startups in mind. It simplifies the task of achieving and maintaining compliance with healthcare regulations, which strongly resonates with its tag of being the best choice for digital health startups seeking compliance.
Why I Picked MedStack: I chose MedStack for this list due to its unique appeal to digital health startups. Its blend of pre-configured privacy settings and integrated risk management tools make it a standout choice for startups navigating the complexities of healthcare compliance. It's clear to me that MedStack is the top choice for digital health startups, given its ability to streamline and simplify the compliance process.
Standout features & integrations:
MedStack delivers a combination of pre-configured privacy settings and integrated risk management tools. Notably, it integrates well with a multitude of healthcare IT systems and digital health platforms, making it convenient for startups to build compliant healthcare apps.
Pros and cons
Pros:
- Seamless integration with various healthcare IT systems and digital health platforms
- Offers pre-configured privacy settings and integrated risk management tools
- Tailored for the needs of digital health startups
Cons:
- Might be too specific for companies seeking broader compliance solutions
- Pricing information is not publicly available
- Does not offer a free tier or trial plan
EPICompliance is a comprehensive software solution that manages compliance across multiple domains within the healthcare industry. Its robust functionalities make it stand out in its capability to handle different aspects of compliance, thus making it best for multi-domain healthcare compliance.
Why I Picked EPICompliance: I picked EPICompliance for its comprehensive nature. The fact that it supports multi-domain compliance makes it a singular solution for healthcare organizations dealing with various compliance areas (HIPAA, ACA/CMS/Medicare & OSHA). EPICompliance's versatility and robust functionality led me to judge it as the best for multi-domain healthcare compliance.
Standout features & integrations:
EPICompliance comes with features that support compliance across various domains, such as safety, risk management, and incident reporting. Notably, it integrates with numerous healthcare applications and platforms for seamless data exchange and processing.
Pros and cons
Pros:
- Robust integration capabilities with healthcare platforms
- Supports a wide array of healthcare compliance areas
- Comprehensive multi-domain compliance management
Cons:
- It might be overwhelming for organizations looking for simpler, domain-specific solutions
- Pricing information is not readily available
- No free tier or trial plan is available
Symplr Access is a tool that specializes in access management for healthcare facilities. It provides a robust system to control, manage, and monitor access to critical resources, aligning well with its tag of being best for healthcare facility access management.
Why I Picked Symplr Access: I picked Symplr Access for its distinctive focus on access management within healthcare facilities. This tool differs from others on this list due to its emphasis on controlling and monitoring access to critical systems and resources. This makes it the best option for those healthcare institutions that require a secure and reliable access management system.
Standout features & integrations:
Symplr Access offers comprehensive features such as multi-factor authentication, policy enforcement, webinar, and detailed auditing to ensure secure access management. In terms of integrations, it can connect with various EMR systems, HR systems, and identity management solutions, enhancing its utility within a healthcare setup.
Pros and cons
Pros:
- Detailed auditing capability for comprehensive control
- Strong integrations with EMR, HR, and identity management systems
- Robust multi-factor authentication
Cons:
- Specific focus on access management might limit comprehensive compliance management
- Lack of a free tier or trial
- No clear pricing structure is available online
Thoropass is a specialized tool dedicated to HIPAA security risk assessment. It offers comprehensive functionalities that enable healthcare organizations to thoroughly examine and address potential security risks, making it a standout choice for HIPAA risk assessments.
Why I Picked Thoropass: I chose Thoropass because of its specialized focus on HIPAA security risk assessments. Many tools offer broad compliance management, but Thoropass stands out with its dedicated feature set specifically designed for HIPAA risk assessments. This speciality is why I deemed it best for this particular use case.
Standout features & integrations:
Thoropass provides features tailored for comprehensive risk assessments, such as data lifecycle encryption checks, system vulnerability assessments, and detailed compliance reports. While specific integration information is not readily available, the platform's nature suggests it would work well with a variety of healthcare management systems.
Pros and cons
Pros:
- Tailored for healthcare organizations' specific needs
- Comprehensive feature set for detailed risk analysis
- Specialized focus on HIPAA security risk assessment
Cons:
- May not be as versatile as broader compliance management tools
- Pricing information is not publicly available
- Does not offer a free plan or trial
Other Healthcare Compliance Software
Below is a list of additional healthcare compliance software we shortlisted but did not reach the top 10. Definitely worth checking them out.
- Compliancy Group
For ensuring HIPAA compliance
- SAI360
For risk management and compliance in healthcare
- VComply
Good for streamlining risk and compliance management
- NAVEX
Good for holistic risk and compliance management in healthcare
- Converge Point
Good for healthcare organizations seeking risk and compliance software
- ComplianceBridge
Good for policy management and compliance in healthcare organizations
- Comply Assistant
Good for managing compliance through healthcare-focused GRC software
- Cypago
Good for payment processing compliance in healthcare
- Dossier
Good for maintaining vehicle compliance in healthcare transportation
- 1st Healthcare Compliance
Good for comprehensive compliance training
- MedTrainer
Good for healthcare compliance training and credentialing
- Brightly
Good for managing compliance in healthcare software development
- Accruent
Good for maintaining regulatory compliance in healthcare facilities
- Arc
Good for secure management of medical records
- RLDatix
Good for promoting patient safety through healthcare compliance
- Veeva Vault
Good for managing content and data compliance in life sciences
Selection Criteria For Healthcare Compliance Software
When selecting a healthcare compliance software, it's vital to assess how well the software aligns with your organization's needs and how it can facilitate regulatory compliance in an efficient and streamlined manner. I've evaluated dozens of healthcare compliance tools, focusing on core functionality, key features, and usability aspects specifically tailored to healthcare industry requirements.
Core Functionality:
- Streamline and automate compliance processes: The software should be capable of automating repetitive tasks, making it easier to manage healthcare compliance tasks.
- Reporting and Analytics: Tools need to provide comprehensive reports and analytics to help assess the effectiveness of compliance measures and identify areas for improvement.
- Policy and Procedure Management: To manage healthcare policies effectively, it's essential to have a system that can store, track, and update all compliance-related documents.
Key Features:
- Risk Assessment: The software should be able to identify potential risks and provide solutions to mitigate them. This is crucial for healthcare providers to maintain regulatory compliance.
- Training and Learning: The software should incorporate training modules to educate employees about compliance requirements, new policies, and updates.
- Incident Management: In case of compliance issues or breaches, the software should allow for prompt and organized response and resolution.
Usability:
- Intuitive Interface: For healthcare compliance software to be effective, it should have a user-friendly design that allows for easy navigation and fast learning curves for new users.
- Responsive Customer Support: Healthcare regulations can be complex and ever-changing. Therefore, software providers need to offer efficient and knowledgeable customer support.
- Easy Integration: The software should easily integrate with existing healthcare systems to allow for seamless data exchange and maintain a unified compliance landscape.
Most Common Questions Regarding Healthcare Compliance Software (FAQ's)
What are the benefits of using healthcare compliance software?
Using healthcare compliance software provides several benefits, such as:
- Streamlining and automating compliance processes, thereby reducing manual effort and the likelihood of errors.
- Providing thorough reporting and analytics for a comprehensive view of your compliance status and areas that need improvement.
- Enabling effective management of policies and procedures, including storage, tracking, and updates of all compliance-related documents.
- Identifying potential risks and providing solutions to mitigate them, thereby enhancing the overall compliance level.
- Offering training modules to educate employees about compliance requirements, policies, and updates.
How much does healthcare compliance software typically cost?
The cost of healthcare compliance software can vary significantly depending on the software’s complexity, features, and the size of the organization. Most providers follow a subscription model, which can range from a few hundred dollars per month to several thousand.
What are the typical pricing models for healthcare compliance software?
Most healthcare compliance software providers follow a subscription-based pricing model, usually priced per user per month. Some providers might also offer tier-based pricing, with each tier offering a different set of features. Pricing could also be customized based on the size and specific needs of the organization.
What is the typical range of pricing for healthcare compliance software?
Healthcare compliance software can start from around $200 per month for basic versions and can go up to several thousand dollars per month for comprehensive solutions catering to large organizations with complex needs.
What is the cheapest and the most expensive healthcare compliance software?
Among the tools mentioned, Dossier offers a relatively low-cost solution, starting at around $200 monthly. On the high end, solutions like Vanta can cost several thousand dollars per month, given their extensive features and capabilities.
Are there any free healthcare compliance software options?
While most healthcare compliance software solutions are paid, some providers may offer a free trial for a limited period for payers. This allows organizations to test out the software’s features and usability before making a purchasing decision. However, it’s rare to find completely free, full-featured healthcare compliance software due to the complex and specialized nature of the functionality these tools provide.
Other Healthcare Compliance Software Reviews
- Medical Compliance Software
- Healthcare Software Solutions
- Medical Collection Services
- Medical Practice Management Software
Summary
In conclusion, healthcare compliance software serves as an essential tool for organizations to manage their compliance-related tasks efficiently and effectively. These tools provide a range of functionalities, from policy and procedure management to risk assessment, analytics, and training modules, all aiming to streamline the compliance process and reduce risks.
Here are three key takeaways to consider while choosing the best healthcare compliance software:
- Understand Your Specific Needs: Not all healthcare compliance software solutions are created equal. Some excel at providing comprehensive audit management, while others focus more on data security or automated compliance. Identify your organization's specific needs and choose a tool that caters to those requirements.
- Consider Usability and Support: A tool with an intuitive interface and robust customer support can make the compliance management process significantly smoother. Check for user reviews about the tool's ease of use, and ensure that the provider offers adequate support for onboarding and troubleshooting.
- Evaluate Cost and Value: While cost is a critical factor, it's important to consider the value the software provides. More expensive software might offer advanced features that can save time and resources in the long run. However, more cost-effective solutions can also provide the essential features necessary for maintaining healthcare compliance. It's crucial to balance the cost with the potential value the software can bring to your organization.
What Do You Think?
I've done my best to compile a comprehensive list of healthcare compliance software. However, the world of technology is vast and constantly evolving, and there might be some tools out there that I've overlooked.
If you've come across a tool that you think deserves to be on this list, please don't hesitate to let me know. I value your input, and I'm always looking to improve my resources. Thank you for joining me in this journey to find the best healthcare compliance software.