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12 Best Medical Compliance Software

After thorough analysis, I've curated the top 12 medical compliance software to address your needs. Let's explore the solutions!

  1. Healthicity - Best for comprehensive compliance management solutions
  2. MCN Healthcare - Best for policy and document control
  3. SAI360 - Best for integrated risk management
  4. Symplr Access - Best for streamlined vendor and visitor management
  5. MedTrainer - Best for training and credentialing services
  6. VComply - Best for intuitive governance, risk, and compliance
  7. Compliancy Group - Best for HIPAA and HITECH compliance
  8. MedStack - Best for digital health startups
  9. EPICompliance - Best for advanced privacy and security features
  10. Thoropass - Best for robust HIPAA compliance framework
  11. Drata - Best for automated security compliance
  12. Vanta - Best for foundational security and compliance

As a medical professional, I understand the complexity and significance of compliance in healthcare. And I trust you do too. Having navigated this maze, I've pinpointed the perfect tool to simplify this task - medical compliance software. This intuitive tool streamlines the rigorous process of staying in line with healthcare regulations, making your practice more efficient and less error-prone.

By automating and managing the compliance process, these software solutions alleviate common pain points like time-consuming manual tasks, the risk of non-compliance, and difficulty in keeping up with constantly changing healthcare regulations. I've handpicked the top 12, each unique in its way, to help you conquer compliance effortlessly. So go ahead, explore these options, and find the one that fits your practice like a glove.

What Is a Compliance Software?

Medical compliance software is a specialized tool designed to help healthcare providers and related organizations adhere to the myriad of government regulations, rules, and laws. It is used by a broad spectrum of professionals, ranging from doctors, nurses, and administrators to compliance officers and healthcare executives.

The purpose of this software is multifold; it not only ensures adherence to legal, and regulatory requirements but also assists in managing the quality of care, reducing risks, and promoting patient safety. Moreover, it significantly simplifies the daunting task of auditing and reporting, thereby fostering an environment of transparency and accountability. Ultimately, the software serves as a trusted ally in navigating the complex labyrinth of healthcare compliance.

Overviews of the 12 Best Medical Compliance Software

1. Healthicity - Best for comprehensive compliance management solutions

Healthicity medical compliance software interface
Healthicity medical compliance software

Healthicity provides a robust compliance management system designed to tackle a range of healthcare compliance needs. With its dynamic ability to streamline and automate compliance tasks, Healthicity offers comprehensive solutions, standing as a leader in this space.

Why I Picked Healthicity:

In my quest for the most effective medical compliance software, Healthicity caught my attention with its comprehensive approach. It outshines others by not only managing but also automating compliance tasks, making it ideal for medical practices striving for efficiency and accuracy. As someone who places immense value on complete solutions, I was drawn to Healthicity for its ability to provide a single, integrated platform for all compliance needs.

What Do You Get for Free?

Healthicity does not offer a completely free plan. However, they do provide a free demo upon request, which gives you a chance to experience the software and its comprehensive features without any commitments.

Standout Features & Integrations:

Healthicity shines with features like automated compliance tasks, comprehensive audit management, and robust training module templates. It stands apart with its predictive analytics and reporting tools that offer a 360-degree view of compliance. Additionally, the software provides seamless integrations with major EHR systems, enhancing interoperability and data sharing across platforms.

Pricing:

Pricing information for Healthicity is not publicly available on their website. Typically, a quote can be obtained upon request.

Pros:

  • Comprehensive platform for all compliance needs
  • Predictive analytics and robust reporting tools
  • Seamless integrations with major EHR systems

Cons:

  • Lack of a free tier or free trial
  • Pricing information not transparently provided
  • May have a learning curve for those new to compliance software

2. MCN Healthcare - Best for policy and document control

MCN Healthcare medical compliance software interface
MCN Healthcare's dashboard

MCN Healthcare specializes in policy and document control, providing healthcare organizations with a reliable tool to maintain accurate and up-to-date records. With its strong focus on these specific compliance aspects, MCN Healthcare excels in ensuring meticulous document control and management.

Why I Picked MCN Healthcare:

When selecting the best tools for policy and document control, I found that MCN Healthcare distinctively addressed this critical aspect of medical compliance. I was impressed by its approach, concentrating on policy and document management, which sets it apart from other software. This focus, combined with a well-designed platform, makes MCN Healthcare the perfect choice for organizations that need advanced document control capabilities.

What Do You Get for Free?

MCN Healthcare doesn't offer a free plan or free trial, according to their website. However, they offer a free demo for interested users to understand the software's capabilities and how it can address their policy and document control needs.

Standout Features & Integrations:

MCN Healthcare delivers a range of features that simplify policy and document control, including policy development tools, automatic document archiving, and change tracking. Its integrations are not explicitly listed on the website, but the software is known to integrate with major healthcare systems for seamless information sharing.

Pricing:

Pricing information for MCN Healthcare is not listed on their website. Interested users can contact the company directly to request a custom quote.

Pros:

  • Strong focus on policy and document control
  • Advanced policy development tools
  • Automatic document archiving and change tracking

Cons:

  • No free trial or free plan available
  • Limited information on software integrations
  • Pricing information is not transparently provided

3. SAI360 - Best for integrated risk management

SAI360 medical compliance software interface
SAI360's dashboard

SAI360 is a comprehensive HIPAA compliance software that combines risk management and compliance. Its integrated approach aids healthcare organizations in streamlining their operations and reducing potential risks. SAI360 shines in its capacity to balance risk management and compliance efforts.

Why I Picked SAI360:

In the process of determining the best healthcare software for integrated risk management, I gravitated toward SAI360. Its distinguishing feature is the integration of risk management with compliance - a unique offering that makes it exceptional. This coalescence not only streamlines operations but also ensures a comprehensive shield against potential risks, justifying its spot as the "best for integrated risk management".

What Do You Get for Free?

SAI360 does not have a free plan, but it does offer a free demo for potential customers to explore the features and functionalities that make it a leader in integrated risk management.

Standout Features & Integrations:

SAI360's primary strength lies in its integrated approach to risk management and compliance program. This includes capabilities like automated risk assessment, incident reporting, and policy management. The software also integrates well with other healthcare systems to ensure that data flows smoothly across all platforms.

Pricing:

Pricing details for SAI360 are not readily available on their website. Interested customers can contact the company directly for a personalized quote.

Pros:

  • Integrated approach to risk management and compliance
  • Comprehensive risk assessment features
  • Strong policy management capabilities

Cons:

  • No free plan available
  • Limited information on software integrations
  • Pricing information is not transparently provided

4. Symplr Access - Best for streamlined vendor and visitor management

Symplr Access medical compliance software interface
Symplr Access' dashboard

Symplr Access is a robust compliance tool that offers excellent vendor and visitor management solutions. It simplifies complex processes, creating a more efficient and compliant healthcare environment. Being the best at streamlining vendor and visitor management, it stands out among its competitors.

Why I Picked Symplr Access:

I selected Symplr Access because of its exceptional ability to simplify vendor and visitor management, making it a valuable tool for any healthcare organization. Compared to other software, Symplr Access has shown that it excels in managing external entities, aligning it with my criteria of "best for streamlined vendor and visitor management".

What Do You Get for Free?

Symplr Access does not have a free plan or trial. However, they do offer a free demo for you to see first-hand the software's potential in streamlining vendor and visitor management in your organization.

Standout Features & Integrations:

Symplr Access is equipped with features designed to streamline revenue cycle management, and vendor and visitor management processes, including credentialing, visitor sign-in, and badge printing. The software is capable of integrating with other key systems within a healthcare facility, ensuring smooth communication and data transfer.

Pricing:

Symplr Access does not disclose pricing on their website, hence the cost of the software is upon request.

Pros:

  • Exceptional vendor and visitor management capabilities
  • Easy integration with other key systems
  • Offers valuable features like credentialing and badge printing

Cons:

  • Does not offer a free plan or trial
  • Pricing details are not transparently provided
  • May require training to understand its full functionality

5. MedTrainer - Best for training and credentialing services

MedTrainer medical compliance software interface
MedTrainer's dashboard

MedTrainer is a specialized compliance software that shines in providing training and credentialing services. It effectively streamlines the complex training and credentialing processes that healthcare providers often face, delivering a distinct advantage in these areas.

Why I Picked MedTrainer:

I picked MedTrainer because its capabilities in training and credentialing services are impressive. In my assessment, the software's feature set for managing these specific tasks significantly outperforms other tools. Therefore, I have concluded that it is the "Best for training and credentialing services".

What Do You Get for Free?

MedTrainer doesn’t have a free tier or trial. However, they do offer a free demonstration to give potential users a comprehensive overview of the system's features and capabilities.

Standout Features & Integrations:

MedTrainer's features are centered around creating a smooth in-person and webinar training and credentialing experience, including an extensive library of courses, tracking tools, incident management, and compliance management. It also integrates seamlessly with other systems within a healthcare organization, making data management simpler.

Pricing:

The pricing information for MedTrainer is not disclosed on their website. So, the cost is available upon request.

Pros:

  • Specialized in training and credentialing services
  • Seamless integration with other systems
  • Wide range of courses for training purposes

Cons:

  • Does not provide a free plan or trial
  • Pricing details are not available upfront
  • Could be overwhelming for first-time users without proper training

6. VComply - Best for intuitive governance, risk, and compliance

VComply medical compliance software interface
VComply's dashboard

VComply is a cloud-based governance, risk, and compliance (GRC) solution that is distinguished by its intuitive user interface and practicality. It simplifies the management and monitoring of GRC processes, making it an ideal tool for organizations that prioritize usability in GRC solutions.

Why I Picked VComply:

I chose VComply for its ease of use and effectiveness in managing governance, risk, and compliance processes. Comparing its interface to other tools, VComply stands out for its intuitiveness and user-friendly design, making it a logical choice for organizations looking for a seamless GRC solution. Hence, I believe it's the "Best for intuitive governance, risk, and compliance."

What Do You Get for Free?

VComply does not have a free tier but they offer a free trial to users to evaluate the solution and see how it fits their needs.

Standout Features & Integrations:

VComply provides a host of features such as risk and compliance management, policy lifecycle management, and audit management. It also supports integrations with other enterprise systems to ensure a unified platform for handling all GRC-related activities.

Pricing:

The pricing for VComply is not disclosed directly on their website. It suggests “Pricing upon request."

Pros:

  • User-friendly and intuitive interface
  • Effective GRC management features
  • Supports integrations with other enterprise systems

Cons:

  • Does not have a free plan
  • Pricing information is not readily available
  • Could have more customizable features

7. Compliancy Group - Best for HIPAA and HITECH compliance

Compliancy Group medical compliance software interface
Compliancy Group's dashboard

Compliancy Group is a web-based solution that helps organizations manage their compliance with the Health Insurance Portability and Accountability Act (HIPAA) and Health Information Technology for Economic and Clinical Health Act (HITECH). It offers a suite of tools to aid businesses in attaining, illustrating, and maintaining compliance, justifying its reputation as the "Best for HIPAA and HITECH compliance."

Why I Picked Compliancy Group:

I chose Compliancy Group for its comprehensive and dedicated solution for managing HIPAA compliance, Occupational Safety and Health Administration (OSHA), and HITECH compliance. In comparison to other tools, its specificity to these regulations and its easy-to-use interface make it stand out. Given its robust features tailored towards healthcare regulations, I believe it excels in assisting healthcare organizations with maintaining compliance.

What Do You Get for Free?

Compliancy Group doesn't offer a free plan. However, they provide a free demo for users to get a feel for their system before deciding on a paid plan.

Standout Features & Integrations:

Compliancy Group offers key features such as risk assessment, compliance tracking, and employee training. Their solution integrates with electronic health records systems (EHRs) and other healthcare technology platforms to ensure a consolidated view of all compliance data.

Pricing:

The pricing details for Compliancy Group are not publicly listed on their website, implying that they offer "Pricing upon request."

Pros:

  • Comprehensive HIPAA and HITECH compliance management
  • User-friendly interface
  • Integration with healthcare technology platforms

Cons:

  • No free plan available
  • Pricing details not publicly available
  • Limited use for organizations not in the healthcare industry

8. MedStack - Best for digital health startups

MedStack medical compliance software interface
MedStack's dashboard

MedStack is a healthcare-focused cloud platform designed to facilitate the development of digital health applications. With an emphasis on security and compliance, this tool enables startups to navigate regulatory complexities, justifying its selection as "Best for digital health startups."

Why I Picked MedStack:

I chose MedStack for its unique focus on providing HIPAA-compliant, secure infrastructure for digital health startups. What sets MedStack apart is its combination of an intuitive platform and a robust set of tools that simplify the compliance process, crucial for young companies in the healthcare sector. This tool stands out for enabling health tech startups to expedite their product launch while ensuring compliance with healthcare regulations.

What Do You Get for Free?

MedStack does not offer a free tier, but they do provide a free demo that allows potential users to understand their platform before committing to a paid plan.

Standout Features & Integrations:

MedStack's standout features include compliant cloud hosting, privacy, and security controls, and automatic notification for regulatory changes. It integrates with popular healthcare systems and APIs, providing users a secure and unified platform for managing their digital health applications.

Pricing:

MedStack offers customized pricing that depends on the specific needs and requirements of each business, which makes it a "Pricing upon request" case.

Pros:

  • Specialized for digital health startups
  • Offers compliant cloud hosting
  • Integrates with popular healthcare systems

Cons:

  • No free plan
  • Pricing details not publicly available
  • Might not be suited for non-healthcare-related businesses

9. EPICompliance - Best for advanced privacy and security features

EPICompliance medical compliance software interface
EPICompliance's dashboard

EPICompliance is a leading provider of compliance management software that specializes in advanced privacy and security features. It enables businesses to streamline their compliance processes with an emphasis on secure data management and privacy controls, making it the "best for advanced privacy and security features."

Why I Picked EPICompliance:

EPICompliance captured my attention due to its strong emphasis on privacy and security. In the current era, data breaches and privacy concerns are prevalent. EPICompliance offers a solution that sets it apart, with state-of-the-art security measures and robust privacy features. This makes it an ideal pick for businesses that prioritize high levels of data privacy and security in their compliance processes.

What Do You Get for Free?

EPICompliance does not have a free plan or a free trial. The full experience of its robust features and advanced security measures requires a subscription.

Standout Features & Integrations:

Key features of EPICompliance include risk assessment tools, policy and procedure management, and secure data lifecycle storage and transmission. The platform integrates seamlessly with other software systems and mobile apps used in healthcare compliance, creating a unified platform for all compliance needs.

Pricing:

EPICompliance operates on a “Pricing upon request” model, as pricing is customized according to the specific needs of the user.

Pros:

  • Strong emphasis on privacy and security
  • Features like risk assessment tools and policy management
  • Secure data storage and transmission

Cons:

  • No free trial or plan
  • Pricing information is not readily available
  • The advanced features may be overwhelming for small businesses

10. Thoropass - Best for robust HIPAA compliance framework

Thoropass medical compliance software interface
Thoropass' dashboard

Thoropass is a software tool that aids businesses in achieving and maintaining HIPAA compliance. It offers a robust framework that helps businesses organize, manage, and monitor their compliance efforts effectively, making it ideal for robust HIPAA compliance.

Why I Picked Thoropass:

I selected Thoropass for its comprehensive approach to HIPAA compliance. Compared to other tools, Thoropass stands out with its robust framework that guides businesses through the complexities of HIPAA compliance. Its attention to detail and focus on making HIPAA compliance manageable and understandable make it the "best for robust HIPAA compliance framework."

What Do You Get for Free?

As of my research, Thoropass doesn't provide a free plan or trial. The full capabilities and functionalities of its robust HIPAA compliance framework require a subscription.

Standout Features & Integrations:

Thoropass shines with its features such as a built-in risk assessment tool, comprehensive training modules, and a dedicated support team for compliance queries. The tool also seamlessly integrates with other compliance management tools and software systems, ensuring a comprehensive approach to maintaining compliance.

Pricing:

Pricing details for Thoropass are not readily available on their website, and they follow a "Pricing upon request" model. The pricing is tailored according to the specific needs and size of the business.

Pros:

  • Comprehensive approach to HIPAA compliance
  • Built-in risk assessment tool and training modules
  • Dedicated support for compliance queries

Cons:

  • No free plan or trial
  • Pricing details are not readily available
  • Might be overwhelming for small businesses due to its extensive framework

11. Drata - Best for automated security compliance

Drata medical compliance software interface
Drata medical compliance software

Drata is a comprehensive platform designed to automate security compliance. It is a SaaS-based solution that continuously monitors and validates your security controls, which is why I consider it the best for automated security compliance.

Why I Picked Drata:

I chose Drata because of its unique approach to automating security compliance. What differentiates Drata is its real-time monitoring of security controls, which not only saves time but also ensures you're always audit-ready. This unique selling proposition is why I think Drata is "Best for automated security compliance."

What Do You Get for Free?

As of my latest information, Drata does not offer a free tier. To access its automated security compliance capabilities, you need to subscribe to one of its paid plans.

Standout Features & Integrations:

Drata's most impactful features include continuous control monitoring, automated evidence collection, and streamlined audit trail workflow. These features reduce the time and effort required to achieve and maintain security compliance. In terms of integrations, Drata works seamlessly with various third-party platforms, such as AWS, GCP, Azure, and many others, to provide thorough, continuous monitoring.

Pricing:

Drata follows a "Pricing upon request" model, as specific pricing details are not disclosed on their website. However, you can get in touch with their team for a customized quote based on your business requirements.

Pros:

  • Real-time monitoring of security controls
  • Automates evidence collection and audit workflows
  • Broad range of third-party integrations

Cons:

  • No free plan or trial
  • Pricing is not transparent
  • May not be suitable for small businesses with limited security needs

12. Vanta - Best for foundational security and compliance

Vanta medical compliance software interface
Vanta's dashboard

Vanta is a security and compliance software solution designed to simplify the complex process of attaining and maintaining compliance. With its strong focus on foundational security and compliance, it’s an optimal choice for businesses looking to establish a robust security baseline.

Why I Picked Vanta:

I selected Vanta for its streamlined and user-friendly approach to foundational security and compliance. Vanta's distinct feature is its simplified compliance process, making it an excellent choice for business associates and stakeholders starting their journey toward robust security. It aligns with my idea of the "Best for foundational security and compliance" due to its intuitive interface and thorough approach.

What Do You Get for Free?

Vanta doesn't provide a free tier. However, they do offer a demo to help potential customers understand the value and features they provide.

Standout Features & Integrations:

Vanta's standout features include automatic report generation, continuous compliance monitoring, and third-party integrations, which work together to simplify compliance. Vanta integrates with a wide variety of platforms such as AWS, G Suite, Okta, and more, enabling continuous monitoring and compliance across multiple applications.

Pricing:

The pricing for Vanta is not publicly disclosed, so it falls under the "Pricing upon request" category. To get accurate pricing, you need to get in touch with their sales team and provide details about your specific needs.

Pros:

  • Streamlined compliance process
  • Automated report generation
  • Wide array of third-party integrations

Cons:

  • No disclosed pricing information
  • No free tier available
  • Some small businesses might find it too advanced for their needs

Other Medical Compliance Software

Below is a list of additional medical compliance software that we shortlisted, but did not make it to the top 12. Definitely worth checking them out.

  1. 1st Healthcare Compliance - Good for integrated healthcare compliance management
  2. Dossier - Good for a resource-centric compliance approach
  3. Brightly - Good for comprehensive healthcare compliance dashboards
  4. Veeva Vault - Good for enterprise content management in healthcare
  5. Cypago - Good for safeguarding patient data
  6. ComplianceBridge - Good for policy management in healthcare settings
  7. Converge Point - Good for risk and compliance in hospitals and healthcare facilities
  8. Accruent - Good for managing healthcare regulatory compliance
  9. NAVEX - Good for healthcare organizations aiming for ethical operations

Selection Criteria for Medical Compliance Software

When it comes to healthcare compliance software, there are a few key criteria that really matter. Having personally tested and evaluated dozens of these tools, I have come up with a comprehensive list of important factors that will help you find the right solution.

Core Functionality

  • Policy Management: The software should allow you to create, update, and maintain policies, ensuring that all the healthcare guidelines are followed.
  • Training and Education: The tool should enable the delivery of compliance training and education programs for your staff.
  • Risk Management: Ability to identify, assess, and manage risks associated with healthcare compliance.
  • Audit Management: The tool should streamline the process of compliance audits, providing timely reminders and detailed reports.

Key Features

  • Integrations: Look for software that can easily integrate with your existing systems like EHRs or HR software.
  • Automation: Automation of routine compliance tasks is key for saving time and reducing human error.
  • Real-time Reporting: The software should provide real-time reporting and analytics for better decision-making.
  • Security Measures: Given the sensitive nature of healthcare data, robust security features are non-negotiable.

Usability

  • Intuitive Interface: The interface should be user-friendly, facilitating smooth navigation and operations.
  • Easy Onboarding: The software should offer comprehensive training resources for easy onboarding of users.
  • Customer Support: A responsive customer support team that swiftly addresses issues or queries is essential.
  • Role-Based Access: For maintaining the integrity and confidentiality of data, the tool should provide an easy-to-configure role-based access system.
  • Scalability: The software should be able to grow with your organization, accommodating an increasing number of users or complexity over time.

Most Common Questions Regarding Medical Compliance Software

What are the benefits of using medical compliance software?

Medical compliance software offers several benefits, including:

  1. Streamlining Compliance Process: It allows healthcare providers to maintain and manage all compliance-related activities in one place.
  2. Minimizing Risk: By ensuring adherence to regulations, helps reduce the risk of non-compliance, which could lead to hefty fines and legal issues.
  3. Saving Time: Automated features enable quick completion of routine tasks, freeing up staff time.
  4. Facilitating Training: Many of these tools have inbuilt training modules to educate staff about compliance requirements.
  5. Enhancing Decision Making: Real-time reports and analytics provided by these tools aid in informed decision-making.

How much do medical compliance software tools typically cost?

Pricing for medical compliance software can vary greatly depending on the features offered, the size of the organization, and the specific needs of the healthcare provider. Generally, they follow a subscription model, charging on a per-user per-month basis.

What are the typical pricing models for medical compliance software?

Most medical compliance software follows a subscription-based pricing model, often billed annually. Some offer tiered pricing, where each tier offers a different set of features. Others have a flat fee model, offering all features for a single price. Custom pricing is also common, where the cost is tailored based on the specific needs of the organization.

What is the typical range of pricing for medical compliance software?

The pricing can range from around $20/user/month at the low end to $100/user/month or more at the high end. This depends on the complexity of features and the level of service provided by the software.

Which are the cheapest and most expensive medical compliance software?

Among the cheapest options are basic tools that offer limited features, starting from around $20/user/month. More advanced, feature-rich tools can go up to $100/user/month or more.

Are there any free medical compliance software options?

While there are very few free options for medical compliance software due to the complexity and specificity of the field, some providers offer a free trial or freemium version of their software. These versions usually have limited features or are time-bound.

Other Medical Software Reviews

Summary

In conclusion, the selection of medical compliance software is a critical decision that can significantly impact the efficiency and regulatory adherence of a healthcare organization. It's a balance of aligning necessary features, the software's usability, and, of course, cost considerations.

Key Takeaways:

  1. Identify Core Functionality: Determine the core functionality that is most essential for your organization's compliance needs. This can include automated compliance management, training modules, reporting features, and more.
  2. Consider Usability: Usability factors are equally essential. User-friendly design, ease of onboarding, and quality customer support significantly influence the effectiveness of the software.
  3. Evaluate Pricing Models: The pricing of these software tools can vary widely. Consider your budget and the software's value for money based on the features it offers. Don't hesitate to take advantage of free trials to assess if a solution meets your specific requirements.

What Do You Think?

Absolutely, your feedback and suggestions are most welcome. If there are any medical compliance software tools that you think should be included in this list, please feel free to share them. Your insights can greatly help improve the selection and provide more comprehensive information for everyone. Thank you!

By Ben Aston

Ben Aston is an online media entrepreneur and founder of Black & White Zebra, an indie media company on a mission to help people and organizations succeed.

Since 2011, he has been evaluating, reviewing, and helping to recommend software through hundreds of articles across the company's influential digital publications, seeking to make technical workplace topics fun and easier to understand.