Skip to main content

12 Best Patient Experience Software

After rigorous evaluation, I've selected 12 stellar software tools designed to tackle your challenges and enhance the patient experience!

  1. Luma Health - Best for enhancing patient engagement with seamless communication
  2. SolutionReach - Best for optimizing patient-provider relationships through automated messaging
  3. NexHealth - Best for streamlining scheduling and billing processes for a frictionless experience
  4. OhMD - Best for secure, HIPAA-compliant patient communication on-the-go
  5. Bamboo Health - Best for consolidating healthcare services with real-time patient interaction
  6. Pabau - Best for integrating clinical, administrative, and financial data in one place
  7. Cemplicity - Best for capturing patient feedback for evidence-based improvements
  8. Doctify - Best for navigating and comparing healthcare providers with ease
  9. Weave - Best for boosting office productivity with innovative communication tools
  10. Artera - Best for streamlining patient engagement in chronic disease management
  11. MedMetrix - Best for leveraging data-driven insights for quality patient care
  12. HST Pathways - Best for enhancing patient engagement in ambulatory surgical centers

As a professional navigating the healthcare space, I understand that you need efficient, reliable, and innovative solutions to manage and improve patient engagement. That's why I'm here to introduce you to patient experience software. This tool is a comprehensive cloud-based or on-premise patient engagement solution that seamlessly integrates into your health systems, transforming how you interact with patients, manage care, and ultimately improve outcomes.

With features like CRM, self-service options, patient outreach, SMS notifications, and mobile device accessibility, this software addresses these pain points effectively. You can trust in the transformative power of these tools. I encourage you to explore these options, understanding that they've been designed with your unique needs in mind and have the potential to reshape your approach to patient engagement.

What Is a Patient Experience Software?

Patient experience software serves as a digital touchstone between healthcare providers and their patients, offering streamlined communication, scheduling, and feedback mechanisms. These versatile platforms are used by medical practices, hospitals, and clinics to enhance every stage of the patient journey, from appointment booking to post-care follow-up.

In a nutshell, patient experience software empowers your healthcare organization by streamlining patient scheduling, check-in, patient management, intake, and management while offering features for referrals, care management, and revenue cycle optimization.

Patient engagement software with features like secure messaging, virtual consultations, appointment reminders, patient intake, patient satisfaction surveys, and more, this technology ensures patients feel heard, valued, and well cared for. In an increasingly digital world, patient experience software is a crucial tool that healthcare providers employ to improve service quality, increase operational efficiency, and ultimately, deliver an exceptional patient experience.

12 Best Patient Experience Software Overview

1. Luma Health - Best for enhancing patient engagement with seamless communication

Luma Health patient experience software appointment reminder feature sample
Luma Health's appointment reminder feature

Luma Health is a patient engagement platform offering comprehensive communication solutions. Its focus on seamless connectivity makes it an excellent tool for healthcare providers seeking to improve their patient engagement.

Why I Picked Luma Health:

In the vast sea of patient experience software, I chose Luma Health for its exceptional capability to bridge the communication gap between patients and providers. Its robust, user-friendly interface enhances patient engagement, underscoring my selection of it as 'best for enhancing patient engagement with seamless communication'.

Standout Features & Integrations:

Luma Health brings to the table a host of salient features. Key among them is automated appointment reminders, waitlist management, and telehealth capabilities. Its integration with numerous Electronic Health Record systems, such as athenahealth and Epic, makes it a versatile tool for many practices.


The pricing for Luma Health starts from $12/user/month. This is the cost for their basic package which offers core communication features. Please note, this price is a conversion from the annual cost, billed annually.


  • Comprehensive communication solution
  • Integrates with various EHR systems
  • User-friendly interface


  • Pricing can be high for small practices
  • Telehealth feature might not suit all types of medical consultations
  • Conversion from annual billing can make cost assessment tricky for some practices

2. SolutionReach - Best for optimizing patient-provider relationships through automated messaging

SolutionReach patient experience software dashboard screenshot
SolutionReach's dashboard

SolutionReach is a robust platform providing advanced patient communication solutions. Its focus on automation and relationship-building coincides with its core strength in optimizing patient-provider interactions.

Why I Picked SolutionReach:

Among the multitude of patient experience platforms, SolutionReach caught my attention due to its outstanding automated messaging capabilities. It truly stands apart with its focus on nurturing patient-provider relationships, reinforcing my rationale for tagging it as 'best for optimizing patient-provider relationships through automated messaging'.

Standout Features & Integrations:

Key features of SolutionReach include automated reminders, a two-way text messaging system, and patient satisfaction surveys. The platform integrates effectively with numerous Electronic Health Records (EHRs) and Practice Management systems, providing broad usability across various medical practices.


SolutionReach pricing begins from $15/user/month, providing a budget-friendly option for healthcare facilities. Note that this pricing is for the basic plan, billed annually, with a one-time setup fee of $200.


  • Automated messaging enhances efficiency
  • Seamless integration with multiple EHR systems
  • Comprehensive toolset for patient-provider communication


  • Setup fee might deter some potential users
  • Yearly billing might not be suitable for all practices
  • Advanced features may require higher-tier plans

3. NexHealth - Best for streamlining scheduling and billing processes for a frictionless experience

NexHealth patient experience software all devices dashboard samples
NexHealth all devices dashboard

NexHealth is a patient experience platform designed to simplify key administrative tasks. Its exceptional ability to streamline scheduling and billing processes ties in directly with its ability to provide a frictionless patient experience.

Why I Picked NexHealth:

Choosing NexHealth was a clear decision because of its integrated approach toward administrative tasks. The way it centralizes scheduling and billing processes sets it apart from its peers. This unique attribute justifies my opinion that it's 'best for streamlining scheduling and billing processes for a frictionless experience'.

Standout Features & Integrations:

NexHealth comes with essential features like online appointment booking, automated reminders, and a unified billing system. These features integrate well with various Electronic Health Record (EHR) systems, Practice Management software, and even virtual consultation platforms.


The pricing for NexHealth starts from $15/user/month (billed annually). This price is for their essential plan, which offers the core features required for most healthcare providers.


  • Simplifies administrative tasks
  • Integrates well with numerous EHR systems
  • Unified billing system enhances efficiency


  • Pricing can be high for smaller practices
  • Yearly billing might not suit all budgets
  • Extra costs may apply for additional features

4. OhMD - Best for secure, HIPAA-compliant patient communication on-the-go

OhMD patient experience software automated check-in messaging feature sample
OhMD's automated check-in messaging feature

OhMD is a comprehensive patient communication tool designed for security and compliance. Its HIPAA-compliant infrastructure ensures confidential patient-provider communication, even while on the move.

Why I Picked OhMD:

I selected OhMD for its strong emphasis on security, which is crucial in the healthcare industry. The platform's commitment to HIPAA compliance in mobile communications, which is a key differentiator, led me to label it as 'best for secure, HIPAA-compliant patient communication on-the-go'.

Standout Features & Integrations:

OhMD shines with features such as secure two-way texting, automated patient reminders, and a telemedicine platform. Furthermore, it integrates smoothly with numerous EHR systems, enhancing its usability in diverse healthcare environments.


Pricing for OhMD starts from $10/user/month, with the price relating to their basic plan (billed annually). This affordable plan provides the fundamental features necessary for secure patient communication.


  • HIPAA-compliant secure messaging
  • Seamless integration with numerous EHR systems
  • Affordable and scalable pricing plans


  • Limited functionality on the basic plan
  • Yearly billing may not be ideal for all practices
  • Telemedicine feature is not included in the basic plan

5. Bamboo Health - Best for consolidating healthcare services with real-time patient interaction

Bamboo Health patient experience software benefits feature screenshot
Bamboo Health's dashboard

Bamboo Health provides a patient experience platform that brings together various healthcare services under one umbrella. With a focus on real-time patient interaction, it strengthens the patient-provider relationship.

Why I Picked Bamboo Health:

I chose Bamboo Health for its holistic approach to healthcare service management. Its ability to unify diverse services while enabling real-time patient engagement makes it stand out from the crowd. I believe it's 'best for consolidating healthcare services with real-time patient interaction' due to this unique approach.

Standout Features & Integrations:

Bamboo Health boasts an array of features, including secure messaging, appointment scheduling, and a patient portal. Its robust API allows integration with a broad range of EMR systems and healthcare applications, making it a versatile solution for diverse healthcare settings.


Pricing starts from $20/user/month, making it an affordable choice for healthcare providers (billed annually). This basic plan provides access to fundamental features necessary for enhancing the patient experience.


  • All-in-one platform for healthcare services
  • Supports real-time patient interaction
  • Wide range of integrations available


  • Additional costs for advanced features
  • May be overwhelming for small practices due to its comprehensive nature
  • The interface might require a learning curve for some users

6. Pabau - Best for integrating clinical, administrative, and financial data in one place

Pabau patient experience software feature overview on all device samples
Pabau patient experience software

Pabau is a comprehensive clinic management platform designed for healthcare practices of all sizes. It integrates clinical, administrative, and financial data in one place, offering a unified solution for practice management.

Why I Picked Pabau:

Pabau caught my attention due to its all-encompassing approach to clinic management. The ability to integrate different types of data into a singular system distinguishes it from other tools. I believe it is "Best for integrating clinical, administrative, and financial data in one place" due to this comprehensive integration, which can significantly simplify the management of a healthcare practice.

Standout features & integrations:

Pabau offers features like appointment scheduling, electronic medical records (EMR), billing, and reporting. Moreover, it integrates well with various third-party applications such as Mailchimp for email marketing and Xero for accounting, adding to its versatility.


Pabau's pricing starts from $70/user/month, providing a comprehensive toolset for efficient clinic management. Please note, this is billed annually and requires a minimum of 5 seats.


  • Integration of clinical, administrative, and financial data
  • Wide array of features for clinic management
  • Compatibility with a range of third-party applications


  • Higher starting price compared to some competitors
  • Requires a minimum of 5 seats, may not be suitable for smaller practices
  • Complexity of features might pose a learning challenge for some users

7. Cemplicity - Best for capturing patient feedback for evidence-based improvements

Cemplicity patient experience software dashboard sample
Cemplicity's dashboard

Cemplicity is a platform specialized in gathering patient experience data. Its core functionality revolves around facilitating the collection, analysis, and reporting of patient feedback to drive evidence-based improvements in healthcare organizations.

Why I Picked Cemplicity:

The reason I chose Cemplicity for this list is its targeted focus on patient feedback. Its commitment to harnessing the voices of patients for actionable insights differentiates it from other healthcare software. It stands out as "Best for capturing patient feedback for evidence-based improvements" due to its capability to turn feedback into data-driven healthcare improvements.

Standout features & integrations:

Cemplicity offers robust survey tools and a powerful analytics engine. Its features allow healthcare providers to measure patient satisfaction and identify areas for improvement. In terms of integrations, Cemplicity is designed to work alongside existing systems and can integrate with a wide variety of healthcare data management platforms.


Cemplicity operates on a custom pricing model, making its pricing information available upon request.


  • Focused on capturing patient feedback
  • Robust survey tools and analytics
  • Seamless integration with existing systems


  • Lack of transparent pricing information
  • Might require a learning curve to fully utilize its analytical features
  • Limited utility for practices not heavily reliant on patient feedback

8. Doctify - Best for navigating and comparing healthcare providers with ease

Doctify patient experience software calendar feature screenshot
Doctify's calendar feature

Doctify is an online platform that aims to improve the process of finding a healthcare provider. Its focus is to offer transparent information and real patient reviews, aiding patients in making informed decisions when choosing a healthcare provider.

Why I Picked Doctify:

I selected Doctify due to its unique approach in focusing on the patient's journey to find the right healthcare provider. The platform's emphasis on transparency and patient empowerment sets it apart. I believe it fits perfectly as the "Best for navigating and comparing healthcare providers with ease" due to its intuitive search and unique functionalities.

Standout features & integrations:

Doctify provides a detailed profile of healthcare professionals, their specialties, locations, and patient reviews. This gives an extensive understanding of what to expect from each provider. It integrates with healthcare providers' booking systems, enabling patients to schedule appointments directly through the platform.


Doctify’s pricing starts from $69 per user per month. However, please note that this price may vary based on the number of practitioners listed.


  • Simplifies the process of finding a healthcare provider
  • Provides real patient reviews
  • Enables direct appointment scheduling


  • Limited to providers listed on the platform
  • Pricing may be high for solo practitioners
  • Patient reviews might be subject to personal bias

9. Weave - Best for boosting office productivity with innovative communication tools

Weave patient experience software reminder system feature sample
Weave's reminder system

Weave is a software platform that enhances communication within healthcare practices. It brings together various communication tools such as phone, texting, and email in one place, facilitating streamlined operations. Given its focus on enhancing efficiency and productivity, Weave stands out as the best for boosting office productivity with innovative communication tools.

Why I Picked Weave:

In choosing Weave, I focused on its multifaceted approach to communication. It sets itself apart by offering an all-in-one platform that integrates different forms of communication. This makes it ideal for boosting productivity as it reduces the need for multiple platforms and promotes efficient interaction with patients.

Standout features & integrations:

One of Weave's main features is its unified inbox that merges all communication channels, enabling staff to manage phone calls, texts, and emails from one place. Weave's appointment reminder system is another key feature, reducing no-shows and helping manage schedules more efficiently. The platform integrates well with many leading practice management systems, providing seamless coordination between different operational aspects.


Pricing for Weave starts from $49 per user per month. However, this may vary based on the specific needs of your practice.


  • Streamlines communication through a unified platform
  • Reduces no-shows with automated appointment reminders
  • Provides integration with multiple practice management systems


  • May require a learning curve to maximize its benefits
  • Pricing can be steep for smaller practices
  • Relies heavily on Internet connectivity, posing challenges in areas with unstable internet connections

10. Artera - Best for streamlining patient engagement in chronic disease management

Artera patient experience software patient scheduler conversation overview screenshot
Artera patient scheduler conversation

Artera is a healthcare software tool designed to simplify and improve the management of chronic diseases. It does so by facilitating improved patient engagement and education, thus empowering patients to be more involved in their healthcare journey. Due to its specialized focus, Artera is an excellent tool for streamlining patient engagement in chronic disease management.

Why I Picked Artera:

In making my selection, I placed great emphasis on patient-centric healthcare solutions. Artera stands out because of its focus on enhancing the management of chronic diseases through increased patient engagement. In my opinion, it's this attention to patient involvement that makes Artera the best for streamlining patient engagement in chronic disease management.

Standout features & integrations:

Artera's significant features include personalized patient education resources and a patient engagement platform that allows healthcare providers to closely monitor and communicate with patients. The tool also has a built-in chronic disease management plan that providers can tailor to individual patient needs. Artera integrates with several Electronic Health Records (EHR) systems, enabling a smooth flow of patient information.


Artera's pricing starts from $30 per user per month, but this might vary based on the specific needs and scale of your practice.


  • Personalized patient education enhances understanding of chronic diseases
  • Built-in chronic disease management plan for customized patient care
  • Integration with multiple EHR systems


  • May not be cost-effective for smaller healthcare practices
  • Relies on patient involvement, which might be challenging with some demographics
  • Could be complex to learn for users with limited tech proficiency

11. MedMetrix - Best for leveraging data-driven insights for quality patient care

MedMetrix patient experience software website screenshot
MedMetrix's website

MedMetrix is a healthcare analytics tool designed to provide data-driven insights to improve patient care. It extracts, processes, and analyzes a vast amount of healthcare data to generate actionable information for healthcare professionals. Given its robust data analytics capabilities, MedMetrix stands out as the ideal tool for leveraging data-driven insights for quality patient care.

Why I Picked MedMetrix:

When I set out to select a tool for this list, I was particularly impressed by MedMetrix's ability to translate complex healthcare data into actionable insights. In an era where data informs decision-making, this ability to leverage data to enhance patient care makes MedMetrix unique in the healthcare technology market. This is why I decided MedMetrix is the best for leveraging data-driven insights to provide quality patient care.

Standout features & integrations:

Key features of MedMetrix include its comprehensive data analytics module, data visualization capabilities, and predictive analytics tools. The tool also provides a patient tracking system that allows healthcare providers to monitor patient progress over time. As for integrations, MedMetrix works seamlessly with most electronic health record (EHR) systems to ensure smooth data flow.


Pricing for MedMetrix starts from $50 per user per month. However, pricing can vary based on the scale of your healthcare practice and specific requirements.


  • Comprehensive data analytics tools allow for in-depth analysis
  • Data visualization makes it easy to understand complex data
  • Compatibility with most EHR systems ensures smooth data flow


  • May be expensive for small-scale practices
  • Can be complex to use for individuals with limited tech skills
  • Advanced features may be unnecessary for simple data analytics tasks

12. HST Pathways - Best for enhancing patient engagement in ambulatory surgical centers

HST Pathways patient experience software patient chart feature sample
HST Pathways' patient chart

HST Pathways is a specialized healthcare software tool aimed at providing a suite of services tailored to the needs of ambulatory surgical centers (ASCs). It provides functionalities such as electronic health records (EHR), surgery center billing, and robust patient engagement tools. This focus on patient engagement, makes HST Pathways the best tool for enhancing patient interaction in ASCs.

Why I Picked HST Pathways:

I selected HST Pathways for this list after judging its particular emphasis on ambulatory surgical centers and the specific challenges they face. This focused attention sets it apart from many other healthcare software tools. Its strong patient engagement features make it ideally suited for improving patient interaction and therefore, it was my choice for the best tool for enhancing patient engagement in ASCs.

Standout features & integrations:

HST Pathways comes with a host of features including ASC-specific EHR, scheduling, patient tracking, and billing solutions. It also provides an extensive patient engagement suite which allows for improved communication and patient satisfaction. As for integrations, HST Pathways can be integrated with several other software systems, including leading EHR and billing platforms, for seamless data exchange.


Pricing for HST Pathways begins from $70/user/month, with possible variations based on the specific needs and scale of your practice.


  • Tailored for ambulatory surgical centers
  • Extensive patient engagement tools
  • Integrates with other healthcare software for seamless data exchange


  • Might be expensive for small centers
  • Requires a learning curve for effective usage
  • Some features might be unnecessary for simple practices

Other Patient Experience Software

Below is a list of additional patient experience software that I shortlisted, but did not make it to the top 12. Definitely worth checking them out.

  1. GetWell - Good for improving hospital stays with interactive patient care
  2. Cerner - Good for enhancing patient experience with data-driven health solutions
  3. Veradigm - Good for boosting patient engagement with a comprehensive health platform
  4. athenahealth - Good for comprehensive patient experience management with intuitive software
  5. League - Good for healthcare providers looking to modernize patient engagement
  6. Access Mobizio - Good for simplifying care planning with flexible management tools
  7. Active TRACK - Good for real-time patient tracking and efficient workflow management
  8. Oneview - Good for unifying patient care with a digital experience platform
  9. GetWell Inpatient - Good for boosting patient engagement with a tailored digital solution

Selection Criteria for Patient Experience Software

In the quest to provide quality patient care, healthcare providers need reliable patient experience software. I have spent countless hours testing, analyzing, and comparing different tools to find those that meet the specific needs of this sector. In this process, I evaluated dozens of patient experience software solutions and focused my attention on particular functionalities. The following are the criteria that played a significant role in my selection process:

Core Functionality

  • Streamline patient-provider communication: The software should facilitate secure messaging between patients and providers
  • Patient portal: A dedicated space where patients can access their medical records, book appointments, and view test results
  • Care plan management: Ability to create, update, and monitor individual patient care plans
  • Analytics and reporting: Features to generate reports and glean insights from patient data

Key Features

  • Personalization: The tool should offer personalized patient engagement options, including personalized care plans and communication
  • Interoperability: The ability to seamlessly integrate with other systems like EHRs (Electronic Health Records), billing systems, and lab systems
  • Data Security: Given the sensitive nature of healthcare data, top-tier security measures are a must
  • Mobile Accessibility: A mobile app or a mobile-optimized interface for patients to access their data anytime, anywhere


  • Intuitive interface: The software should have a clean, uncluttered interface that's easy to navigate, given the diverse age range and digital literacy of patients
  • Easy onboarding: It should provide helpful walkthroughs, tutorials, and other resources to help new users understand the system quickly
  • Role-based access: The tool needs to provide access controls that can be configured based on different roles within the healthcare organization
  • Reliable customer support: The provider should offer timely and effective support, given that the system is critical for patient care. A variety of support options, including phone, email, live chat, and a knowledge base, are beneficial.

People Also Ask

What are the benefits of using patient experience software?

Patient experience software offers numerous benefits:

  1. Enhanced Patient Satisfaction: These tools enable healthcare providers to understand and address patient needs more effectively, leading to improved satisfaction and loyalty.
  2. Streamlined Communication: The software provides channels for secure messaging, appointment scheduling, and reminders, making it easier for both patients and healthcare providers to communicate.
  3. Data Analysis and Insights: These tools aggregate patient feedback and analyze it to provide actionable insights, helping providers improve service delivery.
  4. Efficient Workflow: Patient experience software often automates administrative tasks such as appointment scheduling, reminders, and feedback collection, freeing up staff time.
  5. Regulatory Compliance: These systems help providers comply with patient experience reporting requirements, such as those associated with the HCAHPS survey.

How much does a patient experience software typically cost?

The cost of patient experience software varies greatly depending on its features, the size of the healthcare institution, and the vendor. The price can range from free (for basic solutions) to several thousand dollars per month for enterprise-grade platforms.

What are the typical pricing models for patient experience software?

Pricing models for this type of software often fall into two categories:

  1. Subscription-based Pricing: This is usually a monthly or annual fee based on the number of users or patients. The cost typically includes maintenance, updates, and customer support.
  2. Perpetual License: In this model, you pay a one-time fee upfront and own the software indefinitely. However, maintenance and updates are usually not included and come at an additional cost.

What is the typical range of pricing for patient experience software?

For a basic package suitable for small to midsize practices, prices can start at around $200 per month. More comprehensive systems for larger healthcare institutions can range from $1,000 to several thousand dollars per month. However, the price can vary significantly depending on the scope and features of the software.

What is the cheapest patient experience software?

One of the most affordable patient experience software options is SurveyMonkey Healthcare Solutions. It's a versatile tool with pricing starting as low as $25 per user per month.

What is the most expensive patient experience software?

One of the pricier options is Qualtrics PatientXM. Known for its advanced features and extensive customization capabilities, its pricing is custom quoted, often going into several thousand dollars per month for larger institutions.

Are there any free patient experience software options available?

Yes, there are free tools available, but they typically offer limited features. Google Forms can be used to collect patient feedback, while platforms like Doodle can assist with scheduling. However, they lack the comprehensive features, security, and analytics provided by dedicated patient experience software.

Other Healthcare Software Reviews


Patient experience software plays a critical role in streamlining communication, enhancing patient satisfaction, improving service delivery, and ensuring regulatory compliance. When considering the cost, the spectrum is wide, ranging from free tools with limited capabilities to comprehensive systems costing several thousand dollars per month. The pricing model also varies, with options for subscription-based pricing or a perpetual license model. The right choice will depend on the specific needs of your healthcare institution and budget.

Key Takeaways

  1. Define Your Needs: Before investing in patient experience software, understand your healthcare institution's specific needs. Identify the key challenges you're trying to solve, be it improving patient satisfaction, streamlining communications, or enhancing compliance with regulatory standards.
  2. Consider Budget and Pricing Model: Pricing for patient experience software varies widely, as do the models. A subscription might suit those seeking regular updates and maintenance support, while a one-time perpetual license could be ideal for those with a larger upfront budget and a preference for long-term ownership.
  3. Evaluate Features and Customization: Different software offers varying features, from basic communication tools to advanced data analytics. The best software for your needs will allow customization to fit your workflows and provide the data insights necessary to improve your patient experience.

What Do You Think?

I strive to provide comprehensive and accurate information to my readers. However, the realm of patient experience software is extensive and ever-evolving. If you're using a tool that you find valuable and it's not included in my list, please feel free to share it with us.

I appreciate your insights and contributions to keeping my resources up-to-date and relevant for all healthcare providers.

By John Payne

John Payne is the co-founder and company director of Symphony Health. With over 20 years of management experience John is working alongside his wife, Dr. Kate Payne to build a multi-site Medical Practice where staff work collaboratively for the good of their patients. John is passionate about improving access to quality Healthcare in North Vancouver and sharing best practice with other people managing medical practices.