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12 Best Patient Check-In Kiosk Software Shortlist

After assessing countless tools, I've handpicked the 12 best patient check-in kiosk software to address your needs.

  1. CheckinAsyst - Best for seamless integration with any EHR
  2. Experity Urgent Care EMR & PM Software - Best for urgent care facilities seeking efficiency
  3. PatientTrak - Best for real-time tracking of patient flow
  4. Practice EHR - Best for small to mid-sized practices needing simplicity
  5. Compulink Healthcare EHR Solutions - Best for robust patient engagement features
  6. WebPT - Best for physical therapists requiring a niche solution
  7. Clearwave - Best for reducing check-in time and enhancing the patient experience
  8. Kareo - Best for independent practices prioritizing patient interaction
  9. AdvancedMD - Best for practices desiring cloud-based convenience
  10. DrChrono - Best for customization and flexibility in patient check-in
  11. RXNT - Best for comprehensive patient engagement tools
  12. Phreesia - Best for healthcare organizations looking for a top-tier platform

Navigating the world of patient check-in kiosk software can feel like charting new territory, but the value of finding the right tool is immeasurable. These tools can revolutionize your waiting room experience by streamlining the registration process, automation, ensuring HIPAA compliance, and enhancing patient engagement. The software provides an all-in-one solution for automating patient demographics input, capturing insurance information, and facilitating self-check-in on various devices, including iPads, Android devices, laptops, and smartphones.

These software systems cover wayfinding, medical records, and health info management to make front desk operations more efficient and reduce errors. Patient check-in kiosks empower patients and address common pain points. I've tried and tested these tools, which can transform healthcare service delivery. Let's explore options to find the best fit for you.

What is Patient Check-In Kiosk Software?

Patient check-in kiosk software is a game-changing tool for the healthcare industry, designed to streamline the check-in process in clinics, hospitals, and other medical facilities. Typically used by healthcare providers, administrative staff, and patients, this software helps digitalize the check-in experience, increasing operational efficiency, reducing wait times, and improving data accuracy.

Users can effortlessly update personal information, schedule appointments, improve profitability, have health information exchanges, and confirm insurance details. The software serves as a vital link in the chain of patient care, from solo practitioners to large healthcare institutions, offering a more patient-centered approach to service delivery.

Overview of the 12 Best Patient Check-In Kiosk Software

1. CheckinAsyst - Best for seamless integration with any EHR

CheckinAsyst Patient Check-In Kiosk Software website
Here is a screenshot of CheckinAsyst's website.

CheckinAsyst is an innovative patient check-in kiosk software that facilitates smooth and efficient patient registration and check-in procedures. The software stands out for its seamless integration with any EHR system, reinforcing its functionality and adaptability to your practice's unique needs.

Why I Picked CheckinAsyst:

In the sea of patient check-in kiosk software, CheckinAsyst caught my eye due to its robust integration capabilities. Its ability to synchronize with any EHR system sets it apart from other options, ensuring maximum compatibility with your existing infrastructure. Given its seamless integration with any EHR, it's ideal for practices looking to enhance their patient check-in experience without disrupting their current systems.

Standout features & integrations:

CheckinAsyst offers a wide range of features, such as automated patient registration, real-time appointment scheduling, and payment processing, all to reduce administrative burdens and improve patient satisfaction. Key integrations include seamless connectivity with most EHR systems and an array of payment gateways, enabling smooth data flow and transaction processing within the practice.


CheckinAsyst's pricing begins at $10/user/month, making it a cost-effective solution for practices of all sizes. Integrating the software with your existing systems involves a one-time setup fee.


  • Easy integration with any EHR system
  • Comprehensive features for improved patient experience
  • Cost-effective pricing structure


  • One-time setup fee required
  • It might require staff training for total utilization.
  • Limited customization options

2. Experity Urgent Care EMR & PM Software - Best for urgent care facilities seeking efficiency

Experity Urgent Care EMR & PM Software Patient Check-In Kiosk Software
Take a look at Experity's queue dashboard.

Experity Urgent Care EMR & PM Software is a solution to optimize processes within urgent care facilities. Providing efficient patient check-in procedures significantly reduces wait times and enhances the patient experience, making it an ideal choice for urgent care centers aiming for improved operational efficiency.

Why I Picked Experity Urgent Care EMR & PM Software:

When examining various patient check-in kiosk software options, Experity stood out with its specialized focus on urgent care facilities. This dedicated design inherently addresses the unique challenges of these environments, making it a natural fit. Experity is best suited for acute care facilities seeking efficiency due to its intuitive design, specialized feature set, and proven track record within the sector.

Standout features & integrations:

Experity features a user-friendly interface that simplifies the check-in process for patients while its robust functionality enables efficient patient information management. Notably, the software integrates with various EMR (electronic medical records) systems, making it adaptable to multiple IT environments.


Experity Urgent Care EMR & PM Software pricing begins at $15/user/month, offering affordable access to its robust features. So that you know, prices may vary based on specific feature requirements and the size of your practice.


  • Specialized in urgent care facilities
  • User-friendly interface enhances the patient experience.
  • Integration with various EMR systems


  • Not ideal for non-urgent care facilities
  • Additional cost for some features
  • Could use more customization options

3. PatientTrak - Best for real-time tracking of patient flow

PatientTrak patient check-in kiosk software sign in system
This is a view of PatientTrak's software installed on a sample device.

PatientTrak is a reliable patient check-in kiosk software known for its unique ability to track patient flow in real time. This makes it an essential tool for any medical facility to gain insights into patient movement and improve operational efficiency.

Why I Picked PatientTrak:

My decision to include PatientTrak in this selection came from its unique real-time patient flow tracking offering. This feature sets it apart from other software in the market, allowing healthcare providers to manage and monitor their operations more effectively. PatientTrak's focus on real-time tracking makes it an excellent choice for healthcare facilities that want to optimize patient flow.

Standout features & integrations:

PatientTrak offers impressive features like real-time patient flow tracking, automated patient check-in, and advanced reporting. The software integrates well with leading EHR and Practice Management systems, supporting data synchronization across platforms.


PatientTrak pricing starts from $20/user/month. This is the starting price for their basic package, and it may vary based on your practice’s specific requirements.


  • Real-time tracking of patient flow
  • Integration with leading EHR and PM systems
  • Advanced reporting capabilities


  • Higher starting price compared to some alternatives
  • Limited customization options
  • It might require a learning curve for some users.

4. Practice EHR - Best for small to mid-sized practices needing simplicity

Practice EHR patient check-in kiosk software
Here is a view of Practice EHR's software for patient summary.

As the name implies, Practice EHR is a practice management software with a patient check-in kiosk feature that thrives on simplicity. The tool is designed to make the check-in process fast and smooth, particularly useful for small to mid-sized practices.

Why I Picked Practice EHR:

I included Practice EHR in this list due to its user-friendly interface and ability to streamline the check-in process. This makes it an excellent choice for small to mid-sized practices with limited resources, and simplicity is vital. The software's clean design and easy-to-use features provide a hassle-free experience, justifying why it's best for these practices.

Standout features & integrations:

Practice EHR boasts features like patient scheduling, electronic health records (EHR), and a digital patient intake kiosk. It integrates with major EHR and billing systems, facilitating seamless data exchange across various platforms.


The pricing of Practice EHR starts from $29/user/month. This is the base price, and additional features may come at extra costs.


  • User-friendly interface
  • Streamlines check-in process
  • Integrates with major EHR and billing systems


  • The basic plan may need more advanced features.
  • Extra cost for additional features
  • Customer support could be improved.
Compulink Healthcare EHR SolutionsPatient Check-In Kiosk Software
Here is a screenshot of Compulink's physical exam result for patient.

Compulink Healthcare EHR Solutions offers a feature-rich platform that enables patient check-in along with numerous patient engagement tools. It empowers healthcare practices to maintain high levels of patient involvement, making it ideal for those prioritizing robust patient engagement features.

Why I Picked Compulink Healthcare EHR Solutions:

I chose Compulink Healthcare EHR Solutions due to its rich patient engagement features. Its uniqueness lies in its diverse capabilities, including text messaging, patient portals, and patient education, enabling solid patient-practice relationships. It’s the best choice for healthcare institutions prioritizing patient engagement.

Standout features & integrations:

Compulink Healthcare EHR Solutions has an integrated patient portal, automated reminders, patient education materials, and self-service check-in kiosks. It also integrates seamlessly with central medical billing and EHR systems to support a unified patient management process.


Pricing starts from $349/user/month, offering comprehensive access to all its features. Additional costs may apply for extra services or features.


  • Comprehensive patient engagement features
  • Integrated patient portal
  • Compatible with central medical billing and EHR systems


  • Higher price point than some competitors
  • The steep learning curve for some users
  • Additional costs for extra services or features

6. WebPT - Best for physical therapists requiring a niche solution

WebPT Patient Check-In Kiosk Software
This is a sample image of WebPT's billing report dashboard.

WebPT offers a tailored software solution specifically designed for physical therapists. Its suite of tools assists in scheduling, documentation, and billing, making it particularly useful for physical therapists seeking a specialized solution.

Why I Picked WebPT:

WebPT entered my selection due to its dedicated focus on physical therapy practices. It is distinct because it delivers features tailored to this medical field, making it stand out from generalized EHR systems. For this reason, it's the best tool for physical therapists needing a niche solution.

Standout features & integrations:

WebPT provides robust scheduling, documentation, billing, and reporting features. Its therapy-specific features, like detailed medical templates and compliance tracking, set it apart. WebPT connects with popular billing software, patient engagement tools, and home exercise programs for integrations.


Pricing begins at $3/user/month for the basic package (billed annually). Note that more advanced features and integrations come with higher-tier packages.


  • Specialized features for physical therapy practices
  • Integrates with significant billing and patient engagement platforms
  • Compliance tracking for adherence to industry standards


  • Some features are only available in higher-tier packages.
  • Less suitable for non-physical therapy practices
  • Annual billing may only suit some budget cycles.

7. Clearwave - Best for reducing check-in time and enhancing the patient experience

Clearwave Patient Check-in Kiosk Software
Here is a view of Clearwave's dashboard under report and also shows check-in, payment, and insurance data for the current day.

Clearwave is a patient engagement platform that streamlines the check-in process and improves the patient experience. Its digital front desk facilitates patient registration, appointment scheduling, and payment processing, thus reducing check-in times and administrative workload.

Why I Picked Clearwave:

In choosing Clearwave for this list, I considered its strong emphasis on streamlining the patient check-in process. The platform's digital front desk functionality stands out, reducing administrative burden and boosting patient experience. Consequently, it is the best tool for healthcare providers to reduce check-in times and enhance the patient experience.

Standout features & integrations:

Clearwave's most notable features are its self-service kiosks, mobile check-in, and real-time insurance eligibility verification. Its digital front desk, patient forms, and payment processing systems significantly enhance the patient experience. The platform integrates seamlessly with major EHR systems, improving data accuracy and workflow efficiency.


The pricing for Clearwave begins at $15/user/month. It's important to note that more advanced features may incur additional costs.


  • Streamlines check-in process to reduce waiting times
  • Enhances patient experience with self-service tools
  • Seamless integration with major EHR systems


  • More advanced features come at a higher cost.
  • The interface might be challenging for less tech-savvy patients.
  • The setup process can be time-consuming.

8. Kareo - Best for independent practices prioritizing patient interaction

Kareo Patient Check-In Kiosk Software
Here is a screenshot of Kareo's navigational dashboard.

Kareo is an EHR platform explicitly designed for independent medical practices. It integrates clinical, billing, and patient engagement functions into one platform to foster improved patient interactions. Its dedication to serving independent practices and enhancing patient interactions is why it's an ideal choice for such settings.

Why I Picked Kareo:

I selected Kareo for this list due to its holistic approach to practice management. Its emphasis on improving patient interactions by integrating all practice functions into one platform makes it stand out. From my assessment, I determined that Kareo is best for independent practices that prioritize enhancing patient interactions.

Standout features & integrations:

Kareo boasts various essential features, including electronic prescriptions, patient portals, and appointment reminders. It also supports telehealth consultations, which are critical in today's healthcare landscape. Kareo syncs well with numerous billing services and practice management systems for integrations, facilitating smooth transitions and efficient workflows.


Pricing for Kareo starts at $160/user/month, providing access to the complete EHR, practice management, and billing solution. This price excludes optional add-ons such as the integrated telehealth solution.


  • A comprehensive solution integrating clinical, billing, and patient engagement
  • Enhanced patient interaction with features like patient portals and appointment reminders
  • Robust integrations with billing services and practice management systems


  • Pricing is relatively high for smaller practices.
  • The platform may be overwhelming for new users due to its extensive features.
  • Additional costs for optional add-ons like telehealth

9. AdvancedMD - Best for practices desiring cloud-based convenience

AdvancedMD's Patient Check-In Kiosk Software
Take a dive into AdvancedMD's financial health dashboard.

AdvancedMD is a comprehensive, cloud-based EHR solution to streamline medical practice operations. It provides an integrated suite of features that support billing, practice management, and patient engagement. It's ideally suited for medical practices that seek the convenience of a cloud-based platform.

Why I Picked AdvancedMD:

AdvancedMD captured my attention because of its robust cloud-based capabilities, making it a convenient option for practices that need flexibility and remote access. The tool's wide-ranging features, from billing to patient management and the convenience of a cloud platform, informed my decision that AdvancedMD is the best for practices requiring cloud-based convenience.

Standout features & integrations:

Among the platform's notable features are electronic prescribing, appointment scheduling, telehealth services, and a patient portal for engagement. AdvancedMD stands out for its powerful integrations, compatible with third-party applications such as billing software, patient management systems, and telehealth solutions.


AdvancedMD's pricing begins from $429/user/month, billed annually. This package includes a comprehensive EHR system, practice management, and telemedicine. However, those optional add-ons and premium features may come with additional costs.


  • Comprehensive, cloud-based solution that supports remote access and flexibility
  • A wide array of integrations with third-party applications
  • Powerful patient engagement features, including a patient portal and telehealth


  • Higher starting price compared to some other platforms
  • Additional costs for optional add-ons and premium features
  • It may have a steep learning curve for less tech-savvy users

10. DrChrono - Best for customization and flexibility in patient check-in

DrChrono Patient Check-In Kiosk Software
This is DrChrono's software dashboard view for its average payment analysis on sample devices.

DrChrono is a versatile EHR platform that offers a variety of features tailored to improve healthcare practice efficiency. Its flexibility and customization in patient check-in are noteworthy, allowing practices to tailor the process to their unique needs.

Why I Picked DrChrono:

I selected Dr. Chrono for this list due to their impressive adaptability in managing patient check-ins. It stood out from other platforms with its range of customization options, providing an adaptable solution that can be shaped according to specific practice needs. DrChrono fits the bill as the best tool for practices that value customization and flexibility in patient check-in.

Standout features & integrations:

DrChrono shines with its customizable medical forms, on-demand insurance eligibility checks, and patient portal for easier appointment management and medical record access. Its integrations with popular platforms like Google's G Suite, billing and coding software, and numerous other healthcare technology systems further augment its overall usability.


Pricing for DrChrono starts from $199/user/month. This is the starting price for the 'Chrono' plan, which provides the core EHR, practice management, and medical billing features.


  • Highly customizable for unique practice requirements
  • Integrations with a range of popular platforms enhance usability.
  • Patient portal for easier appointment management and medical record access


  • It may be costly for smaller practices.
  • Steep learning curve due to high customization options
  • Premium features come at additional costs.

11. RXNT - Best for comprehensive patient engagement tools

RXNT Patient Check-In Kiosk Software
This is a screenshot of RXNT's patient dashboard view.

RXNT is an integrated healthcare software suite that offers robust Electronic Health Records (EHR), Practice Management (PM), and Medical Billing solutions. Given its array of comprehensive patient engagement tools, RXNT excels at facilitating communication and improving patient involvement in their care process.

Why I Picked RXNT:

In my selection process, RXNT emerged as an ideal pick for its exhaustive suite of patient engagement tools. The platform distinguishes itself with its well-rounded approach to patient communication, allowing practices to streamline processes and enhance patient satisfaction. Given its rich feature set and dedication to fostering patient-practice interactions, I believe RXNT is the best choice for methods requiring comprehensive patient engagement tools.

Standout features & integrations:

Critical features of RXNT include secure patient messaging, appointment scheduling, and patient reminders, all of which enhance the patient experience and involvement in their care process. RXNT's integrations are equally noteworthy, with the ability to connect with significant pharmacies, labs, and other healthcare providers, thus ensuring a streamlined flow of information.


RXNT's pricing starts from $65/user/month, making it an affordable option for many practices. This pricing applies to their standalone EHR or PM software; package pricing is available for comprehensive solutions.


  • A comprehensive suite of patient engagement tools
  • Integration with pharmacies, labs, and other providers improves the information flow.
  • Affordable pricing for standalone and package solutions


  • Training and implementation can be time-consuming.
  • Some users report occasional software glitches.
  • Customer service responsiveness could be improved.

12. Phreesia - Best for healthcare organizations looking for a top-tier platform

Phreesia Patient Check-In Kiosk Software
With Phreesia's software, you can view health screening or make a payment on your mobile.

Phreesia is a powerful healthcare platform designed to improve patient intake, optimize engagement, and boost overall practice efficiency. Given its capability to provide top-tier solutions, it's an excellent choice for healthcare organizations searching for premium-level software.

Why I Picked Phreesia:

Upon examining many platforms, I chose Phreesia for its reputation as a top-tier platform. Its extensive range of functionalities and intuitive interface differentiate it from other competitors in the market. I selected Phreesia as the top choice for healthcare organizations seeking a top-tier platform because it offers a combination of feature richness and user-friendliness that media platforms can match.

Standout features & integrations:

Phreesia offers a variety of standout features, including self-service check-in, insurance verification, and targeted patient communication tools. As for integrations, Phreesia supports connectivity with major EHR systems like Epic and Cerner and other practice management and revenue cycle management solutions, enhancing workflow efficiency across different practice areas.


Phreesia does not publicly disclose its pricing. As such, the cost of using Phreesia is available if you’d like.


  • Robust set of patient engagement and practice management features
  • Integrations with major EHR systems
  • Intuitive user interface


  • Pricing information is not readily available.
  • Some users report minor technical issues.
  • It may require time to leverage all features fully

Other Noteworthy Patient Check-In Kiosk Software

Below is a list of additional patient check-in kiosk software that I shortlisted, but did not make it to the top 12. Definitely worth checking them out.

  1. CareCloud - Good for streamlining patient experience management
  2. CureMD - Good for secure patient portal and EHR integration
  3. Yosi Health - Ideal for streamlined patient intake and check-in
  4. Epion Health - Good for patient engagement through advanced check-in software
  5. OnPatient - Best for cloud-based patient portal with integrated billing and scheduling
  6. PatientWorks - Good for leveraging patient self-service kiosks
  7. Qminder - Suitable for healthcare institutions looking for efficient queuing solutions
  8. HealthlinkNY Check-in Kiosk - Good for integrating kiosk technology into healthcare facilities
  9. One Touch EMR - Best for integrated practice management and EMR capabilities
  10. Experity - Good for urgent care centers needing patient engagement software
  11. Advanced Data Systems - Good for implementing patient check-in kiosks with extensive features

Selection Criteria for Choosing Patient Check-In Kiosk Software

As someone who's tried and researched various patient check-in software, I've gained significant insight into the key elements to look for when selecting. Having tested numerous tools, I was particularly attentive to certain aspects that facilitate efficient patient intake processes and improve the overall patient experience. Here's what I took into consideration:

Core Functionality:

  • Online Check-in: This function lets patients check in for their appointments online, reducing waiting times and improving efficiency.
  • Automatic Alerts: The tool should be able to send automatic alerts or reminders to patients regarding their appointments.
  • Patient Data Collection: A vital function is to securely collect and store patient data, including personal information, medical history, and insurance details.
  • Digital Form Filling: Patients should be able to fill out forms digitally, streamlining paperwork and saving time.

Key Features:

  • Patient Portal: A secure portal where patients can access their information, book appointments, and communicate with healthcare providers.
  • Integration with EHR/EMR Systems: Seamless integration with existing EHR/EMR systems ensures all patient data is in one place and easily accessible.
  • Mobile Access: Being mobile-friendly allows patients to check in and access their information online.
  • Customization: The ability to tailor the software to suit a healthcare institution's specific needs can significantly enhance its value and ease of use.


  • Intuitive: An intuitive and user-friendly interface is critical for this type of software. Patients of varying digital literacy levels should be able to navigate the tool.
  • Easy Onboarding: A tool that provides comprehensive training resources or guided setup can help ensure a smooth transition and better user adoption.
  • Reliable Customer Support: Prompt and efficient customer support is crucial, mainly when dealing with patient-sensitive information.
  • Scalability: Given the ever-evolving nature of healthcare institutions, the software needs to be scalable and adaptable to changes in size or requirements.

Most Common Questions Regarding Patient Check-In Kiosk Software (FAQs)

What are the benefits of using patient check-in kiosk software?

Patient check-in kiosk software offers numerous benefits, including:

  1. Streamlined Check-In: These tools automate check-in, reducing waiting times and increasing efficiency.
  2. Paperless Forms: Digital form filling allows for a reduction, making the process smoother for both patients and staff.
  3. Enhanced Data Accuracy: Having patients input their information directly decreases the chances of data entry errors.
  4. Improved Patient Experience: With the ability to check in online or through mobile devices, the patient experience is greatly enhanced.
  5. Better Utilization of Staff: With an automated check-in system, medical staff can focus more on patient care than administrative tasks.

How much does patient check-in kiosk software typically cost?

The pricing for patient check-in kiosk software varies greatly depending on the features, scalability, and customization options. Most providers offer a subscription model, with costs per user per month. Some may also have a one-time setup fee.

What are the pricing models for these tools?

Most patient check-in kiosk software providers use a subscription pricing model, typically charged per-user, per-month basis. Some may offer a tiered pricing model, where different tiers come with other features and capabilities.

What is the typical range of pricing?

The pricing for these tools can range anywhere from $50 to over $200 per user per month, depending on the complexity and features of the software.

What are the cheapest and most expensive software options?

One of the more affordable options is DrChrono, starting at $50 per user per month. On the higher end, Phreesia is a premium solution with pricing starting at $200 per user per month.

Are there any free patient check-in kiosk software options?

While there are only sometimes free options for this type of software due to the complexity and secure nature of the services provided, some providers may offer a free trial period for users to test the software before committing to a subscription.


In conclusion, choosing the right patient check-in kiosk software can significantly streamline your healthcare practice, reducing administrative burden and improving patient experience. The solutions outlined in this guide each offer unique features, catering to different needs and budgets.

Key Takeaways:

  1. Understand Your Needs: Knowing your specific needs and requirements will help you choose software that fits your healthcare practice. Are you looking for a solution with extensive customization options, or would you like a system that offers robust patient engagement tools? This understanding will guide your choice.
  2. Consider Usability: A tool can have all the features you need, but if it needs to be more user-friendly, it can create more problems than it solves. Consider both staff and patient user experiences when selecting software.
  3. Pricing and Value: While pricing is a crucial consideration, it's equally important to assess the value you're getting. Higher-priced solutions may offer comprehensive features and superior support that can justify their cost. Please consider the balance between price and value for your specific needs.

What Do You Think?

I've done my best to review the top patient check-in kiosk software currently available comprehensively, but the tech landscape is constantly evolving. If you know of any other tools that should be on this list, or if you have experiences with the software mentioned that you'd like to share, please feel free to get in touch. Your input can help make this resource even more valuable for everyone. Thank you for reading.

By John Payne

John Payne is the co-founder and company director of Symphony Health. With over 20 years of management experience John is working alongside his wife, Dr. Kate Payne to build a multi-site Medical Practice where staff work collaboratively for the good of their patients. John is passionate about improving access to quality Healthcare in North Vancouver and sharing best practice with other people managing medical practices.