12 Best Healthcare Compliance Software
Having scrutinized various tools, I've curated this list of the top 12 healthcare compliance software, with deeper dives below:
- Healthicity - Best for integrated auditing, compliance, and training
- MCN Healthcare - Best for policy management and compliance training
- SAI360 - Best for risk management and compliance in healthcare
- Symplr Access - Best for healthcare facility access management
- Compliancy Group - Best for ensuring HIPAA compliance
- MedStack - Best for digital health startups seeking compliance
- EPICompliance - Best for multi-domain healthcare compliance
- Thoropass - Best for HIPAA security risk assessment
- Sprinto - Best for simplifying the compliance documentation process
- Drata - Best for automated HIPAA compliance
- Auditboard - Best for comprehensive audit management
- Vanta - Best for securing and certifying healthcare data
Navigating the intricate world of healthcare compliance is no small task, and I know that. As an experienced professional in medical practice management and technology, I've examined an array of tools that claim to simplify the compliance process. I'm confident that the options I've put together here address the challenges you're grappling with.
Each software on this list performs a unique function, whether it's ensuring HIPAA compliance, streamlining policy management, or simplifying the compliance documentation process. The immense benefits of these tools range from saving valuable time and resources to mitigating the risks associated with non-compliance.
Healthcare compliance software aims to alleviate the burdens associated with maintaining regulatory compliance, managing healthcare facility access, and conducting thorough audits, among other pain points. It's my sincere hope that you'll find the perfect fit for your specific needs within this carefully selected assortment of software. Let's explore these options together.
What Is Healthcare Compliance Software?
Healthcare compliance software is a digital solution designed to aid healthcare organizations in adhering to the numerous regulations and standards that govern their operations. This includes rules regarding patient data privacy, such as HIPAA in the United States, as well as other industry standard guidelines and protocols.
These software solutions are leveraged by a wide range of professionals, from hospital administrators to healthcare IT staff, as well as individual practitioners and even digital health startups.
The primary purpose of these tools is to simplify the management of compliance-related tasks, automate the creation and maintenance of required documentation, enhance operational efficiency, and, ultimately, mitigate the risk of non-compliance. They also serve as an invaluable asset in fostering a culture of compliance within the organization, which in turn, contributes to improved patient care and trust.
Overviews of the 12 Best Healthcare Compliance Software
1. Healthicity - Best for integrated auditing, compliance, and training
Healthicity offers a unified web-based compliance platform that covers a wide range of needs in healthcare compliance, including auditing, compliance, and training. Its integrated solutions are designed to streamline workflows and automate complex processes, making it ideal for those seeking a holistic approach to healthcare compliance.
Why I Picked Healthicity:
After extensive comparison and scrutiny, I selected Healthicity for its comprehensive and interconnected set of compliance solutions. Its integrated approach to auditing, compliance, and training sets it apart from other platforms, offering an efficient, all-in-one solution to meet varying compliance needs. This multi-functionality makes it an optimal choice for professionals seeking a streamlined and integrated approach to healthcare compliance.
Standout features & integrations:
Healthicity stands out with its complete audit management system that automates audit workflow, enabling easy scheduling, tracking, and report generation. It also offers a dynamic compliance management system encompassing risk assessment and mitigation strategies and a comprehensive training module with a vast library of courses. Healthicity integrates well with most electronic health records (EHR) and revenue cycle systems, thus, enhancing interoperability and ensuring a smoother workflow.
Pricing:
Pricing upon request.
Pros:
- Comprehensive integrated solution for auditing, compliance, and training
- Streamlined workflows with automated processes
- Compatible with most EHR systems
Cons:
- Pricing information isn't readily available on the website
- The learning curve may be steep for non-tech-savvy users
- Free trial or freemium version is not available; only a demo upon request
2. MCN Healthcare - Best for policy management and compliance training
MCN Healthcare is a dynamic solution designed to offer robust policy management and comprehensive compliance training. Its dedicated focus on these two critical areas makes it a top choice for organizations that seek to streamline policy management and enhance compliance knowledge within their teams.
Why I Picked MCN Healthcare:
In selecting tools for this list, I was particularly struck by MCN Healthcare's focus on policy management and compliance training. Its dual functionality, which enables both the formulation and implementation of healthcare policies and the provision of training to ensure compliance, gives it a distinctive edge.
This dual strength in policy management and training makes MCN Healthcare a standout choice for organizations keen on optimizing their policy processes and boosting compliance understanding.
Standout features & integrations:
MCN Healthcare is lauded for its robust policy management system, which enables easy policy creation, approval, and distribution. Additionally, its compliance training module provides a comprehensive range of courses designed to keep staff updated on the latest compliance standards. The software integrates seamlessly with other systems, making it a flexible choice for diverse IT environments.
Pricing:
Pricing upon request.
Pros:
- Strong focus on policy management and compliance training
- Comprehensive range of compliance courses
- Seamless integration with other systems
Cons:
- Pricing information is not readily available on the website
- Lack of a free plan or trial, only a demo upon request
- May not cover all aspects of healthcare compliance beyond policy and training
3. SAI360 - Best for risk management and compliance in healthcare
SAI360 is a comprehensive solution dedicated to risk management and compliance in the healthcare sector. It's designed to help healthcare organizations navigate the complex landscape of risk and regulatory compliance, making it the prime choice for this focus area.
Why I Picked SAI360:
In my selection process, I identified SAI360 for its unparalleled focus on risk management and compliance. This tool stands apart with its risk-centric approach to healthcare compliance, allowing organizations to foresee potential risks and manage them proactively. Therefore, I deem SAI360 as the best choice for healthcare institutions that prioritize risk management in their compliance strategies.
Standout features & integrations:
SAI360 shines with its robust risk management capabilities, offering a comprehensive risk and cybersecurity framework that aligns with global standards. It also provides a unified compliance management system that simplifies compliance tracking and reporting. As for integrations, SAI360 can be seamlessly connected with most hospital health information systems, ensuring a smooth data flow across platforms.
Pricing:
Pricing upon request.
Pros:
- Emphasizes risk management in healthcare compliance
- Offers unified compliance management system
- Integrates seamlessly with most hospital information systems
Cons:
- No free plan or trial, only a demo upon request
- The pricing information isn't readily available on the website
- May have a steep learning curve for non-tech-savvy users
4. Symplr Access - Best for healthcare facility access management
Symplr Access is a tool that specializes in access management for healthcare facilities. It provides a robust system to control, manage, and monitor access to critical resources, aligning well with its tag of being best for healthcare facility access management.
Why I Picked Symplr Access:
I picked Symplr Access for its distinctive focus on access management within healthcare facilities. This tool differs from others on this list due to its emphasis on controlling and monitoring access to critical systems and resources. This makes it the best option for those healthcare institutions that require a secure and reliable access management system.
Standout features & integrations:
Symplr Access offers comprehensive features such as multi-factor authentication, policy enforcement, webinar, and detailed auditing to ensure secure access management. In terms of integrations, it can connect with various EMR systems, HR systems, and identity management solutions, enhancing its utility within a healthcare setup.
Pricing:
Pricing upon request.
Pros:
- Robust multi-factor authentication
- Strong integrations with EMR, HR, and identity management systems
- Detailed auditing capability for comprehensive control
Cons:
- No clear pricing structure is available online
- Lack of a free tier or trial
- Specific focus on access management might limit comprehensive compliance management
5. Compliancy Group - Best for ensuring HIPAA compliance
Compliancy Group is a HIPAA compliance software solution specifically designed to help organizations ensure HIPAA compliance. It provides a comprehensive, step-by-step compliance program that fits well with its tag of being best for ensuring HIPAA compliance.
Why I Picked Compliancy Group:
I selected Compliancy Group for its singular focus on HIPAA compliance. What sets it apart is its complete dedication to providing a comprehensive program that simplifies the often complex process of achieving HIPAA compliance. I firmly believe that it's the best choice for organizations that are heavily focused on achieving and maintaining HIPAA compliance.
Standout features & integrations:
Compliancy Group offers a robust HIPAA-compliant program that includes self-assessments, employee training, and policy and procedure templates. It integrates with a wide range of healthcare management systems and EMR solutions, ensuring a smooth workflow for healthcare organizations.
Pricing:
Pricing upon request.
Pros:
- Comprehensive program designed specifically for HIPAA compliance
- Provides employee training for enhanced compliance
- Seamless integration with healthcare management systems and EMR solutions
Cons:
- No clear pricing available online
- Lack of a free tier or trial
- Its specific focus on HIPAA compliance might not cater to wider compliance needs
6. MedStack - Best for digital health startups seeking compliance
MedStack is a compliance management software designed with digital health startups in mind. It simplifies the task of achieving and maintaining compliance with healthcare regulations, which strongly resonates with its tag of being the best choice for digital health startups seeking compliance.
Why I Picked MedStack:
I chose MedStack for this list due to its unique appeal to digital health startups. Its blend of pre-configured privacy settings and integrated risk management tools make it a standout choice for startups navigating the complexities of healthcare compliance. It's clear to me that MedStack is the top choice for digital health startups, given its ability to streamline and simplify the compliance process.
Standout features & integrations:
MedStack delivers a combination of pre-configured privacy settings and integrated risk management tools. Notably, it integrates well with a multitude of healthcare IT systems and digital health platforms, making it convenient for startups to build compliant healthcare apps.
Pricing:
Pricing upon request.
Pros:
- Tailored for the needs of digital health startups
- Offers pre-configured privacy settings and integrated risk management tools
- Seamless integration with various healthcare IT systems and digital health platforms
Cons:
- Does not offer a free tier or trial plan
- Pricing information is not publicly available
- Might be too specific for companies seeking broader compliance solutions
7. EPICompliance - Best for multi-domain healthcare compliance
EPICompliance is a comprehensive software solution that manages compliance across multiple domains within the healthcare industry. Its robust functionalities make it stand out in its capability to handle different aspects of compliance, thus making it best for multi-domain healthcare compliance.
Why I Picked EPICompliance:
I picked EPICompliance for its comprehensive nature. The fact that it supports multi-domain compliance makes it a singular solution for healthcare organizations dealing with various compliance areas (HIPAA, ACA/CMS/Medicare & OSHA). EPICompliance's versatility and robust functionality led me to judge it as the best for multi-domain healthcare compliance.
Standout features & integrations:
EPICompliance comes with features that support compliance across various domains, such as safety, risk management, and incident reporting. Notably, it integrates with numerous healthcare applications and platforms for seamless data exchange and processing.
Pricing:
Pricing upon request.
Pros:
- Comprehensive multi-domain compliance management
- Supports a wide array of healthcare compliance areas
- Robust integration capabilities with healthcare platforms
Cons:
- No free tier or trial plan is available
- Pricing information is not readily available
- It might be overwhelming for organizations looking for simpler, domain-specific solutions
8. Thoropass - Best for HIPAA security risk assessment
Thoropass is a specialized tool dedicated to HIPAA security risk assessment. It offers comprehensive functionalities that enable healthcare organizations to thoroughly examine and address potential security risks, making it a standout choice for HIPAA risk assessments.
Why I Picked Thoropass:
I chose Thoropass because of its specialized focus on HIPAA security risk assessments. Many tools offer broad compliance management, but Thoropass stands out with its dedicated feature set specifically designed for HIPAA risk assessments. This speciality is why I deemed it best for this particular use case.
Standout features & integrations:
Thoropass provides features tailored for comprehensive risk assessments, such as data lifecycle encryption checks, system vulnerability assessments, and detailed compliance reports. While specific integration information is not readily available, the platform's nature suggests it would work well with a variety of healthcare management systems.
Pricing:
Pricing upon request.
Pros:
- Specialized focus on HIPAA security risk assessment
- Comprehensive feature set for detailed risk analysis
- Tailored for healthcare organizations' specific needs
Cons:
- Does not offer a free plan or trial
- Pricing information is not publicly available
- May not be as versatile as broader compliance management tools
9. Sprinto - Best for simplifying the compliance documentation process
Sprinto is a compliance documentation platform that aims to streamline the process of managing and organizing compliance documents. By providing user-friendly tools to facilitate the documentation process, it stands out as a valuable resource for simplifying the often complex world of compliance paperwork.
Why I Picked Sprinto:
I picked Sprinto for this list because it targets one of the most challenging aspects of compliance: documentation. Sprinto's user-friendly design and dedicated features for document management distinguish it from other tools. It's for these reasons that I consider it the best tool for simplifying the compliance documentation process.
Standout features & integrations:
Sprinto's standout features include easy document organization, advanced search capabilities, and audit trail creation, which can help improve documentation accuracy and accessibility. While specific integration information is not publicly provided, Sprinto's platform should work well with a variety of documentation and content management systems, given its focus on document organization and management.
Pricing:
Pricing upon request.
Pros:
- Specific focus on compliance documentation
- User-friendly design for ease of use
- Advanced search and organization tools
Cons:
- No free tier or trial disclosed
- Pricing information not publicly available
- Potential limitations due to lack of disclosed integrations
10. Drata - Best for automated HIPAA compliance
Drata is a platform designed to assist organizations with the automation of their HIPAA compliance needs. Its goal is to simplify the process of meeting regulatory requirements, making it an ideal solution for organizations that need to adhere to HIPAA regulations.
Why I Picked Drata:
I chose Drata because of its commitment to streamlining the compliance process. Its focus on automation sets it apart from other HIPAA compliance tools. This emphasis on automation, I believe, makes it best for organizations seeking to make HIPAA compliance less labour-intensive and more systematic.
Standout features & integrations:
Drata's platform offers a wide range of features designed to automate and streamline compliance processes, including continuous compliance monitoring, real-time notifications, and customized compliance roadmaps. The tool also integrates well with common IT infrastructure and systems to ease the monitoring and enforcement of compliance across the organization's resources.
Pricing:
Pricing upon request.
Pros:
- Offers automation for compliance processes
- Provides real-time alerts for compliance issues
- Integrates with existing IT systems for enhanced functionality
Cons:
- No disclosed free tier or trial
- Pricing information is not publicly available
- May require technical expertise to leverage integrations fully
11. AuditBoard - Best for comprehensive audit management
AuditBoard is a cloud-based platform designed to help organizations streamline their audit processes. By providing a centralized, user-friendly platform for audit management, it caters to organizations that need a comprehensive solution for audit and compliance tasks.
Why I Picked AuditBoard:
In making my selection, I chose AuditBoard for its ability to provide a thorough solution to audit management needs. It differentiates itself with its user-friendly interface and end-to-end audit management capabilities. I determined that AuditBoard stands out as the best for comprehensive audit management due to its ability to manage various aspects of the audit process in one platform.
Standout features & integrations:
AuditBoard provides comprehensive audit management features, including risk assessment, audit planning and execution, and issue tracking. It also offers robust reporting tools for easy and intuitive data visualization. Integrations with common productivity tools and platforms like Microsoft Office enhance its usability.
Pricing:
Pricing upon request.
Pros:
- Comprehensive, end-to-end audit management
- User-friendly interface
- Robust reporting tools
Cons:
- No free tier or trial
- Pricing information is not readily available
- May be more complex than necessary for smaller organizations
12. Vanta - Best for securing and certifying healthcare data
Vanta is a platform designed to simplify the process of achieving and maintaining compliance certifications, with a specific focus on healthcare data security. It automates security monitoring and reporting, easing the burden for business associates in the healthcare industry that need to comply with government regulations such as HIPAA.
Why I Picked Vanta:
I selected Vanta due to its concentrated focus on the security and certification of healthcare data. The tool shines in automating security monitoring tasks, which is a distinguishing feature in comparison to others. I believe Vanta is "best for securing and certifying healthcare data" given its robust and specialized compliance features.
Standout features & integrations:
Vanta offers a powerful suite of features for security compliance, including automatic security monitoring, readiness assessments, and continuous compliance officer checks. In terms of integrations, it works well with a wide range of IT systems and cloud platforms, such as AWS, G Suite, and GitHub, which ensures a seamless compliance monitoring experience across various applications.
Pricing:
Pricing upon request.
Pros:
- Specialized focus on healthcare data security
- Automation of security monitoring and reporting
- Wide range of integrations
Cons:
- No free tier or trial is available
- Pricing information is not transparently available
- May be too specialized for organizations without specific healthcare compliance needs
Other Healthcare Compliance Software
Below is a list of additional healthcare compliance software we shortlisted but did not reach the top 12. Definitely worth checking them out.
- VComply - Good for streamlining risk and compliance management
- ARC - Good for secure management of medical records
- 1st Healthcare Compliance - Good for comprehensive compliance training
- Dossier - Good for maintaining vehicle compliance in healthcare transportation
- Brightly - Good for managing compliance in healthcare software development
- Comply Assistant - Good for managing compliance through healthcare-focused GRC software
- Veeva Vault - Good for managing content and data compliance in life sciences
- Cypago - Good for payment processing compliance in healthcare
- ComplianceBridge - Good for policy management and compliance in healthcare organizations
- Converge Point - Good for healthcare organizations seeking risk and compliance software
- Accruent - Good for maintaining regulatory compliance in healthcare facilities
- NAVEX - Good for holistic risk and compliance management in healthcare
- RLDatix - Good for promoting patient safety through healthcare compliance
- MedTrainer - Good for healthcare compliance training and credentialing
Selection Criteria for Healthcare Compliance Software
When selecting a healthcare compliance software, it's vital to assess how well the software aligns with your organization's needs and how it can facilitate regulatory compliance in an efficient and streamlined manner. I've evaluated dozens of healthcare compliance tools, focusing on core functionality, key features, and usability aspects specifically tailored to healthcare industry requirements.
Core Functionality:
- Streamline and automate compliance processes: The software should be capable of automating repetitive tasks, making it easier to manage healthcare compliance tasks.
- Reporting and Analytics: Tools need to provide comprehensive reports and analytics to help assess the effectiveness of compliance measures and identify areas for improvement.
- Policy and Procedure Management: To manage healthcare policies effectively, it's essential to have a system that can store, track, and update all compliance-related documents.
Key Features:
- Risk Assessment: The software should be able to identify potential risks and provide solutions to mitigate them. This is crucial for healthcare providers to maintain regulatory compliance.
- Training and Learning: The software should incorporate training modules to educate employees about compliance requirements, new policies, and updates.
- Incident Management: In case of compliance issues or breaches, the software should allow for prompt and organized response and resolution.
Usability:
- Intuitive Interface: For healthcare compliance software to be effective, it should have a user-friendly design that allows for easy navigation and fast learning curves for new users.
- Responsive Customer Support: Healthcare regulations can be complex and ever-changing. Therefore, software providers need to offer efficient and knowledgeable customer support.
- Easy Integration: The software should easily integrate with existing healthcare systems to allow for seamless data exchange and maintain a unified compliance landscape.
Most Common Questions Regarding Healthcare Compliance Software
What are the benefits of using healthcare compliance software?
Using healthcare compliance software provides several benefits, such as:
- Streamlining and automating compliance processes, thereby reducing manual effort and the likelihood of errors.
- Providing thorough reporting and analytics for a comprehensive view of your compliance status and areas that need improvement.
- Enabling effective management of policies and procedures, including storage, tracking, and updates of all compliance-related documents.
- Identifying potential risks and providing solutions to mitigate them, thereby enhancing the overall compliance level.
- Offering training modules to educate employees about compliance requirements, policies, and updates.
How much does healthcare compliance software typically cost?
The cost of healthcare compliance software can vary significantly depending on the software's complexity, features, and the size of the organization. Most providers follow a subscription model, which can range from a few hundred dollars per month to several thousand.
What are the typical pricing models for healthcare compliance software?
Most healthcare compliance software providers follow a subscription-based pricing model, usually priced per user per month. Some providers might also offer tier-based pricing, with each tier offering a different set of features. Pricing could also be customized based on the size and specific needs of the organization.
What is the typical range of pricing for healthcare compliance software?
Healthcare compliance software can start from around $200 per month for basic versions and can go up to several thousand dollars per month for comprehensive solutions catering to large organizations with complex needs.
What is the cheapest and the most expensive healthcare compliance software?
Among the tools mentioned, Dossier offers a relatively low-cost solution, starting at around $200 monthly. On the high end, solutions like Vanta can cost several thousand dollars per month, given their extensive features and capabilities.
Are there any free healthcare compliance software options?
While most healthcare compliance software solutions are paid, some providers may offer a free trial for a limited period for payers. This allows organizations to test out the software's features and usability before making a purchasing decision. However, it's rare to find completely free, full-featured healthcare compliance software due to the complex and specialized nature of the functionality these tools provide.
Other Healthcare Compliance Software Reviews
- Medical Compliance Software
- Healthcare Software Solutions
- Medical Collection Services
- Medical Practice Management Software
Summary
In conclusion, healthcare compliance software serves as an essential tool for organizations to manage their compliance-related tasks efficiently and effectively. These tools provide a range of functionalities, from policy and procedure management to risk assessment, analytics, and training modules, all aiming to streamline the compliance process and reduce risks.
Here are three key takeaways to consider while choosing the best healthcare compliance software:
- Understand Your Specific Needs: Not all healthcare compliance software solutions are created equal. Some excel at providing comprehensive audit management, while others focus more on data security or automated compliance. Identify your organization's specific needs and choose a tool that caters to those requirements.
- Consider Usability and Support: A tool with an intuitive interface and robust customer support can make the compliance management process significantly smoother. Check for user reviews about the tool's ease of use, and ensure that the provider offers adequate support for onboarding and troubleshooting.
- Evaluate Cost and Value: While cost is a critical factor, it's important to consider the value the software provides. More expensive software might offer advanced features that can save time and resources in the long run. However, more cost-effective solutions can also provide the essential features necessary for maintaining healthcare compliance. It's crucial to balance the cost with the potential value the software can bring to your organization.
What do you think?
I've done my best to compile a comprehensive list of healthcare compliance software. However, the world of technology is vast and constantly evolving, and there might be some tools out there that I've overlooked.
If you've come across a tool that you think deserves to be on this list, please don't hesitate to let me know. I value your input, and I'm always looking to improve my resources. Thank you for joining me in this journey to find the best healthcare compliance software.