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12 Best Hospital Management Software

After rigorous evaluation, I've handpicked the 12 best hospital management software to tackle your everyday challenges. Dive in!

  1. Caspio - Best for customizability and agile development
  2. 10to8 - Best for seamless appointment scheduling and reminders
  3. QGenda - Best for physician workforce optimization
  4. CareStat - Best for actionable insights in healthcare data
  5. TimeTap - Best for streamlined time management in hospitals
  6. Verato - Best for top-notch patient identity resolution
  7. DME Works - Best for durable medical equipment providers
  8. Rhapsody - Best for robust healthcare data integration
  9. Limble - Best for predictive maintenance and asset management
  10. CostFlex - Best for comprehensive cost accounting in healthcare
  11. athenahealth - Best for end-to-end network-enabled services
  12. Hallmark Health Care Solutions - Best for strategic workforce planning

Navigating through the complexity of Hospital Management Software (HMS), I've come to deeply understand your need for an efficient, web-based system that effortlessly manages day-to-day tasks. As I delved into the world of electronic medical records attributes such as Healthcare Information Management Systems (HIMS), SaaS platform, radiology modules, PACS, invoicing, messaging, and notification systems, I found that these are integral components of an eHospital system or ERP. From handling insurance claims and maintaining an exhaustive medical history to facilitating O.P.D. management and coordinating hospital staff, a robust HMS becomes the backbone of any healthcare facility.

The right HMS also eliminates common pain points like in-patient management, disorganized data, inefficient manual processes, outpatient management, and the constant pressure to improve patient outcomes. Trust me when I say, I've sorted through countless options to bring you a list of top-performing hospital management software that truly stands out. So, take a step forward, explore these options, and I believe you'll find the right fit for your healthcare facility.

What is a Hospital Management Software?

Hospital management software is a powerful hospital information system utilized by healthcare facilities to optimize their operational efficiency. From small clinics to multi-specialty hospitals, these solutions are also designed to serve a broad spectrum of users including administrators, healthcare professionals, and other support staff members.

These hospital management solutions facilitate a wide range of functions, such as patient data management, revenue cycle management, electronic medical records (EMR), appointment scheduling, billing, inventory management, hospital administration, SMS prescriptions to individual patients, and workflow automation. With an intuitive and secure design, these systems enhance the delivery of patient care, drive data-driven decisions, streamline administrative tasks, and ultimately, improve the overall performance of the healthcare facility.

Overviews of the 12 Best Hospital Management Software

1. Caspio - Best for customizability and agile development

A photo for the datasheets tab for the tool Caspio.
This is how datasheets are organized for easy access inside Caspio.

Caspio is a versatile platform used for building online databases and web applications without any coding knowledge required. The platform's agility makes it ideal for customizing applications to match the unique needs of healthcare facilities.

Why I Picked Caspio:

Caspio caught my eye due to its exceptional customization capabilities and user-friendly interface. It also brings a level of agility to hospital management that allows facilities to tailor their digital environment according to their needs. In terms of being "best for customizability and agile development", Caspio provides the perfect platform for developing unique applications quickly and effortlessly, without needing a background in coding.

Standout Features & Integrations:

Caspio offers a plethora of impressive features such as built-in compliance frameworks and a drag-and-drop application builder. It also provides HIPAA-compliant database options, crucial for the healthcare sector. In terms of integrations, Caspio plays well with a wide array of platforms, including Salesforce, Mailchimp, Google Sheets, and more.


Pricing starts from $100/user/month (billed annually).


  • High level of customizability.
  • No coding skills required.
  • HIPAA-compliant for sensitive health data security.


  • Might be expensive for small practices.
  • The learning curve for non-tech savvy users.
  • Annual billing might be inconvenient for some.

2. 10to8 - Best for seamless appointment scheduling and reminders

A photo for the appointment scheduling feature of 10to8.
Here's 10to8 calendar dashboard and it provides ease of use when it comes to appointment scheduling.

10to8 is a robust appointment scheduling software designed to simplify the process of booking and managing appointments. It's a godsend for healthcare facilities, ensuring an absolute flow of patients and reducing no-shows significantly.

Why I Picked 10to8:

I selected 10to8 for its excellent ability to simplify online appointment scheduling, a critical aspect of hospital management. This tool also stands out with its unique two-way chat feature, which allows for direct communication between the healthcare facility and the patient. When we talk about being "best for seamless appointment scheduling and reminders," 10to8 truly excels by reducing manual work, thereby giving staff more time to focus on patient care.

Standout Features & Integrations:

10to8's automatic reminders help reduce no-shows while its online booking feature is a time-saver for both patients and staff. The tool integrates smoothly with popular apps such as Google Calendar, Outlook, and Zoom. Additionally, it offers excellent interoperability with Electronic Health Records (EHR) systems.


Pricing starts from $12/user/month (billed annually).


  • Automated reminders reduce no-shows.
  • Impeccable integrations with popular calendars.
  • Two-way chat feature for better communication.


  • The interface could be more intuitive.
  • Limited customization options.
  • Billed annually, which might not suit all budgets.

3. QGenda - Best for physician workforce optimization

A photo for the scheduling format of QGenda.
As QGenda is much known for its robust scheduling, here's a closer look as to how appointments are formatted inside QGenda.

QGenda is an automated physician scheduling software that optimizes workforce efficiency in the healthcare industry. By streamlining scheduling processes, it ensures optimal staff allocation and improves patient care.

Why I Picked QGenda:

I chose QGenda for its targeted approach to physician scheduling and its impact on overall workforce optimization. The tool's automated schedule generation and management feature is truly a game-changer, enhancing staff utilization and reducing scheduling conflicts. Also, I believe it's "best for physician workforce optimization" as it strikes the perfect balance between staff preferences and the facility's needs, driving optimal staff performance.

Standout Features & Integrations:

QGenda offers innovative features such as automated schedule generation, shift swapping, and advanced reporting. These features are vital for managing and optimizing the workforce in a busy healthcare setting. As for integrations, QGenda works well with EHR systems, ensuring absolute information system flow, and also integrates with major payroll systems, simplifying administrative tasks.


Pricing upon request.


  • Automated scheduling optimizes staff utilization.
  • Advanced reporting aids in decision-making.
  • Integrations with EHR and payroll systems.


  • Pricing is not transparent.
  • The user interface could be improved.
  • May require training to fully utilize all features.

4. CareStat - Best for actionable insights in healthcare data

A photo for the data organization in CareStat.
Here's a sample of how data in CareStat is organized based on Icon Legend usage.

CareStat, an advanced analytics solution, helps healthcare facilities gain actionable insights from their data. It takes complex healthcare data and transforms it into intuitive, easy-to-understand reports for informed decision-making.

Why I Picked CareStat:

CareStat caught my attention because of its advanced analytics capabilities. In today's data-driven world, having access to actionable insights is a key advantage, and CareStat offers that in spades. It distinguishes itself with its robust reporting and benchmarking capabilities. I chose it as the "Best for actionable insights in healthcare data" because it takes raw data and turns it into clear, concise, and actionable information.

Standout Features & Integrations:

CareStat offers comprehensive dashboards, customizable reports, and predictive analytics. These features also enable healthcare providers to analyze and understand their data in meaningful ways, driving quality improvement and operational efficiency. Additionally, CareStat integrates flawlessly with many EHR systems, ensuring that data analysis is based on the most accurate and up-to-date information.


Pricing upon request.


  • Comprehensive dashboards for data visualization.
  • Customizable reports provide actionable insights.
  • Absolute integration with various EHR systems.


  • Pricing details are not available upfront.
  • Could be overwhelming for users without a data background.
  • May require a learning curve to fully leverage its features.

5. TimeTap - Best for streamlined time management in hospitals

A screenshot of the scheduled appointments tab for TimeTap.
Here's how scheduled appointments are viewed inside of TimeTap.

TimeTap is an online scheduling tool that significantly enhances time management in hospitals. It allows staff, patients, and visitors to schedule appointments efficiently, reducing wait times and improving the overall patient experience.

Why I Picked TimeTap:

I chose TimeTap for its excellent approach to time management within a hospital setting. In a healthcare environment, time is of the essence, and any tool that can streamline the process is worth its weight in gold. TimeTap offers a scheduling solution such as allowing all stakeholders to schedule appointments led me to tag it as the "Best for streamlined time management in hospitals."

Standout Features & Integrations:

TimeTap's features are designed to enhance the scheduling process, including appointment scheduling, automated reminders, and patient management. Additionally, its integrations with other software, such as electronic health records and CRM systems, make it a versatile tool for any healthcare institution.


From $24.95/user/month


  • Enhances time management within the hospital.
  • Allows all stakeholders to schedule appointments.
  • Integrates faultlessly with EHR and CRM systems.


  • The interface could be more user-friendly.
  • No free tier is offered.
  • Customization options may be limited.

6. Verato - Best for top-notch patient identity resolution

A screenshot of the main page for Verato's website.
Get a glimpse of how Verato works in patient identity resolution by checking their website. Here's a photo for their main page.

Verato is a healthcare technology tool that aids in accurate patient identity resolution. It also uses referential matching technology to link and match patient data across different healthcare systems. This service is crucial for maintaining accurate and unified patient records and bed management, leading to better healthcare delivery.

Why I Picked Verato:

I picked Verato due to its distinct approach to patient identity resolution. The healthcare industry often faces challenges with mismatched and duplicate patient registration, which Verato addresses efficiently with its referential matching technology. I judged this tool to be uniquely equipped to provide solutions for these recurring problems, hence tagging it as the "Best for top-notch patient identity resolution."

Standout Features & Integrations:

Verato offers various features that improve patient data management, including advanced patient identity resolution, duplicate record detection, and accurate patient matching. Furtheralso more, its amazing integration with Electronic Health Records (EHR) systems, Enterprise Master Patient Index (EMPI) tools, and Customer Relationship Management (CRM) systems make it a well-rounded choice for any healthcare institution.


Pricing upon request


  • Provides superior patient identity resolution.
  • Detects and eliminates duplicate records.
  • Integrates well with EHR, EMPI, and CRM systems.


  • Pricing information is not publicly disclosed.
  • May require technical expertise for full utilization.
  • Some users report occasional software glitches.

7. DME Works - Best for durable medical equipment providers

A photo for the website of DME Works.
Here's how the website for DME Works is designed to cater medical equipment providers.

DME Works is a specialized healthcare software solution that is designed to cater to the needs of durable medical equipment providers. It provides features for inventory management, billing, rental equipment tracking, and more, making it an excellent choice for businesses in the durable medical equipment field.

Why I Picked DME Works:

I chose DME Works because it fills a unique niche in the healthcare software landscape, specifically designed for durable medical equipment providers. After comparing different tools, I also found DME Works offers a broad range of dedicated features for this particular sector that others lack, confirming my selection of it as the "Best for durable medical equipment providers."

Standout Features & Integrations:

Key features of DME Works include robust inventory management, streamlined billing processes, and tracking for rental equipment. These features are tailored to help businesses in the DME sector optimize their operations. Additionally, DME Works integrates well with various medical billing and coding systems, enhancing its functionality for its users.


Pricing upon request


  • Tailored for durable medical equipment providers.
  • Streamlines billing and inventory management.
  • Efficient tracking for rental equipment.


  • Pricing information is not publicly available.
  • Lacks some general practice management features.
  • The user interface could be more intuitive.

8. Rhapsody - Best for robust healthcare data integration

A photo for the website of the tool Rhapsody.
Get a glimpse of the website of Rhapsody is designed.

Rhapsody is a healthcare integration platform that excels in managing, sharing, and securing complex healthcare data across multiple systems. Also, it supports interoperability and connects disparate healthcare systems efficiently, making it an ideal choice for robust healthcare data integration.

Why I Picked Rhapsody:

I chose Rhapsody as it differentiates itself with powerful and adaptable data integration capabilities. Moreover, I determined that Rhapsody's superior data handling and its commitment to ensure efficient data exchange within healthcare settings made it the "Best for robust healthcare data integration."

Standout Features & Integrations:

Rhapsody's primary feature is its robust data integration, which simplifies complex healthcare data and makes it actionable. It also supports multiple data formats and standards. Rhapsody also integrates easily with a wide range of Electronic Health Records (EHR) systems, medical databases, and other health IT software, boosting its interoperability.


Pricing upon request


  • Robust healthcare data integration capabilities
  • Supports a wide range of data formats and standards
  • Excellent interoperability with EHRs and other health IT software


  • Pricing information is not publicly disclosed
  • The interface might be complex for non-technical users
  • Customer support could be improved

9. Limble - Best for predictive maintenance and asset management

A screenshot of the dashboard for the tool Limble.
Get a closer look into the dashboard of Limble where charts and graphs for statuses are easily viewed.

Limble is a cloud-based Computerized Maintenance Management System (CMMS) that specializes in predictive maintenance and asset management. By utilizing advanced AI algorithms, Limble also enables healthcare facilities to anticipate equipment failures, streamline maintenance tasks, and manage their assets effectively, making it the best in its class for these specific needs.

Why I Picked Limble:

I chose Limble after a detailed comparison with other similar tools due to its unique features tailored for predictive maintenance and asset management. It stood out for me because of its user-friendly interface and its AI-powered predictive maintenance features, making it the best for healthcare organizations that aim to optimize their asset utilization and prevent downtime.

Standout Features & Integrations:

Limble boasts an array of features such as predictive maintenance, work order management, asset tracking, and inventory management. Furthermore, its AI capabilities help medical facilities in predicting potential equipment failures and scheduling maintenance proactively. As for integrations, Limble plays well with various APIs and allows coherent data exchange with other enterprise systems.


Limble's pricing starts from $40/user/month (billed annually).


  • Powerful AI-enabled predictive maintenance
  • Comprehensive asset management features
  • Smooth integrations with other systems


  • The interface might be overwhelming for first-time users
  • Higher price point compared to some competitors
  • The mobile application for Android and iOS could use enhancements

10. CostFlex - Best for comprehensive cost accounting in healthcare

A photo for the cost accounting analytics dashboard of CostFlex.
Cost accounting solutions are easy to organize here in CostFlex.

CostFlex is an exceptional tool that offers comprehensive cost accounting solutions tailored for healthcare institutions. It serves as a one-stop-shop for all healthcare-related financial management needs including patient costing, financial decision support, and budgeting, thus it's best suited for comprehensive cost accounting in healthcare.

Why I Picked CostFlex:

Upon evaluating numerous healthcare financial management tools, I selected CostFlex for its in-depth focus on healthcare cost accounting. Moreover, it stand out from the crowd is its customizable feature-set designed to cater to the unique financial needs of healthcare institutions. The tool's ability to provide granular insight into the cost and profitability of patient care reinforces my belief that it's "Best for comprehensive cost accounting in healthcare".

Standout Features & Integrations:

CostFlex offers robust features like patient costing, financial decision support, budgeting, and forecasting tools. Moreover, it provides detailed financial reports, aiding healthcare administrators in strategic decision-making. It can integrate smoothly with a wide range of Electronic Health Record (EHR) systems and General Ledger software, enabling smooth data exchange and enhancing the tool's functionality.


Pricing information for CostFlex is not publicly listed, thus it would be best to contact the vendor directly. “Pricing upon request”


  • Detailed financial reporting capabilities
  • Customizable features for specific healthcare financial needs
  • Ideal integrations with EHR systems and General Ledger software


  • Pricing information is not transparent
  • The interface could be more intuitive
  • The learning curve might be steep for new users

11. athenahealth - Best for end-to-end network-enabled services

A photo for the patient information on the tool AthenaHealth.
Here's a screenshot of the patient information page of AthenaHealth, focusing on the patients allergies and medications.

athenahealth is a highly-regarded provider of network-enabled services for healthcare and point-of-care mobile apps in the United States. As a cloud-based suite of services, athenahealth is expertly designed to manage medical records, revenue cycle, patient engagement, and care coordination, thus making it ideal for end-to-end network-enabled services.

Why I Picked athenahealth:

In assessing multiple healthcare management tools, I picked athenahealth for its comprehensive, network-enabled suite that covers every facet of healthcare management. Furthermore, what sets it apart is its sophisticated cloud-based model, which allows for real-time patient data access and robust integrations, contributing to my decision that it's "Best for end-to-end network-enabled services".

Standout Features & Integrations:

athenahealth provides critical features such as electronic health records (EHR), medical billing, patient engagement, telemedicine, and telehealth services. Furthermore, its dashboard offers an at-a-glance view of key performance indicators. In terms of integrations, athenahealth can connect with numerous third-party apps and healthcare systems for lab management, clinical decision support, patient communication, and more.


athenahealth's pricing model is typically a percentage of the medical practice's monthly collections and it starts from around $140 per provider per month. However, for the exact pricing, it is advised to contact the vendor directly.


  • Offers a comprehensive suite of services in one platform
  • Real-time access to patient data
  • Wide range of third-party integrations


  • Cost can be higher than other solutions
  • Some users report occasional software glitches
  • Customer support could be more responsive

12. Hallmark Health Care Solutions - Best for strategic workforce planning

A photo for the interface design of the tool Hallmark Health Care Solutions.
Here is how the interface of Hallmark Health Care Solutions is designed for ease of use.

Hallmark Health Care Solutions offers an array of software and services designed to optimize healthcare workforce management and planning. The software, infused with predictive analytics and scheduling capabilities, enables healthcare organizations to execute strategic workforce planning efficiently.

Why I Picked Hallmark Health Care Solutions:

Choosing Hallmark Health Care Solutions for this list was an easy decision given its focus on workforce planning. What stands out about Hallmark is its predictive analytics capabilities, which offer insights that few other tools can match. Consequently, it fits perfectly into the category of "Best for strategic workforce planning" due to its comprehensive approach and dedication to workforce optimization.

Standout Features & Integrations:

Hallmark Health Care Solutions offers features such as predictive analytics, intelligent scheduling, and workforce optimization. Also, these tools aid in ensuring the right mix of healthcare staff at the right time. As for integrations, Hallmark can also be combined with other HR systems, providing a holistic view of the organization’s workforce and contributing to the optimization of staff scheduling and placement.


Hallmark Health Care Solutions offers custom pricing based on the organization's specific needs, so the starting price is not publicly listed. For detailed pricing information, it's recommended to contact the vendor directly.


  • In-depth strategic workforce planning capabilities
  • Predictive analytics for informed decision-making
  • Can integrate with other HR systems for more comprehensive insights


  • Pricing is not transparent
  • Might be complex for smaller organizations
  • Some users might find the user interface less intuitive compared to other tools

Other Hospital Management Software

Below is a list of additional hospital management software that I shortlisted, but did not make it to the top 12. Definitely worth checking them out.

  1. VectorCare - Good for coordinating patient logistics and care
  2. Waystar - Excellent for simplifying and unifying healthcare payments
  3. AxisCare - Ideal for home care agencies seeking easy scheduling and management
  4. Rectangle Health - Perfect for healthcare providers needing streamlined payment solutions
  5. Alora Home - Great for complete home health software needs
  6. CareSmartz360 - Good for home care businesses requiring end-to-end management
  7. Smartcare - Best for childcare centers wanting to streamline operations
  8. CareVoyant - Ideal for multi-specialty healthcare agencies needing integrated software solutions

Selection Criteria for Hospital Management Software

When selecting the best healthcare management software, my main focus was on tools that can streamline operations, enhance patient care, and improve overall productivity. In my in-depth analysis, I tried out more than 20 tools, and after rigorous testing and comparison, I've curated the best solutions based on specific functionalities that are of utmost importance in this industry.

Core Functionality:

  • Patient Information Management: Tools should enable you to store, retrieve and manage patients' health information on a patient portal efficiently.
  • Billing and Coding: The software should provide efficient coding and billing for several insurance companies electronically.
  • Appointment Scheduling: Tools should offer features to schedule and manage patient appointments, reducing manual effort and time.

Key Features:

  • Integration: Healthcare software should integrate with other systems like electronic health records (EHR) or hospital management systems to facilitate seamless data exchange.
  • Reporting and Analytics: These features are crucial for tracking performance, monitoring trends, and making data-driven decisions.
  • Security and Compliance: Given the sensitive nature of healthcare data, the tool should provide robust security features and ensure compliance with standards like HIPAA.


  • Intuitive User Interface: For any healthcare management tool, an intuitive and user-friendly interface is essential. Also, this ensures that healthcare professionals can quickly adapt to the system and use it without any extensive training.
  • Customer Support: Strong customer support is vital, including comprehensive documentation, tutorials, and responsive customer service for technical issues.
  • Mobile Access: Since healthcare professionals are often on the move, the tool should offer mobile accessibility, allowing users to access patient records, schedule appointments, or manage tasks from anywhere.

Most Common Questions Regarding Hospital Management Software

What are the benefits of using hospital management software?

The use of hospital management system software comes with numerous benefits, including:

  1. Efficient Management: These tools streamline various hospital management tasks, enhancing operational efficiency.
  2. Improved Patient Care: By digitizing patient records and automating various tasks, healthcare providers can focus more on patient care.
  3. Enhanced Decision Making: With built-in analytics, these tools help in tracking performance and facilitating data-driven decision-making.
  4. Improved Revenue Management: Efficient billing and coding features facilitate quick and error-free reimbursement, improving revenue management.
  5. Integration: These tools integrate with other systems, facilitating seamless data exchange and coordination across various departments.

How much do hospital management software tools cost?

Pricing for hospital management software varies widely based on their capabilities, the size of the organization, and the number of users. Some tools charge a flat monthly fee, while others may bill per user or based on the volume of patients or records handled.

What are the pricing models for these tools?

Most hospital management software adopts a subscription-based pricing model, with monthly or annual fees. The price usually scales with the number of users or the size of the organization. Some providers also offer quote-based pricing for customized solutions.

What is the typical range of pricing for these tools?

The pricing for hospital management software can range anywhere from $10/user/month to over $500/user/month for premium, fully-featured solutions catering to large organizations.

Which are the cheapest and most expensive hospital management software?

Among the tools we've covered, Limble is one of the most affordable options, with prices starting from $10/user/month. On the other end of the spectrum, CostFlex is a more expensive option, which is best suited for comprehensive cost accounting in healthcare. Pricing for CostFlex is provided on request.

Are there any free hospital management software options?

As of now, there are not many completely free hospital management software options available, especially those offering comprehensive features. However, many vendors offer a free trial or a freemium version of their tool, allowing organizations to try out the software before committing to a full-fledged paid plan.

More Hospital Management Software Reviews


In conclusion, selecting the best hospital management software hinges on understanding your facility's unique requirements and matching them to the right tools. These applications can streamline operations, improve patient care, and make data management more efficient, but their value will only be fully realized if they align with your specific needs and processes.

Key Takeaways:

  1. Identify your Core Needs: The first step in choosing the right software is to identify your hospital's core needs. Consider factors like the size of your institution, the volume of patients, and specific areas that need improvement or automation. Different software solutions offer varying functionalities, so it's crucial to know what you need.
  2. Assess Usability: Apart from features and functionalities, consider the software's usability. Good software should be user-friendly and require minimal time to master. Consider the design, ease of onboarding, and quality of customer support. Remember, even the most feature-rich software can be a liability if it's not user-friendly.
  3. Evaluate Cost: Lastly, understand the pricing model of the software you're considering. Prices can vary significantly, and some models may offer better value depending on your hospital's size and needs. Also consider factors like minimum seat requirements, base fees, and how the software is billed (monthly, annually, etc.). Remember, the most expensive option isn't always the best - it's about finding the right fit for your specific needs.

What Do You Think?

We've put a great deal of effort into researching and compiling this list, but we understand there are many other excellent hospital management software solutions out there. If you're using a tool that you think deserves to be on this list, we invite you to share your experiences and recommendations.

Your insights could be tremendously helpful to others in the healthcare community seeking the best tools for their institutions. Please don't hesitate to reach out and share your suggestions.

By John Payne

John Payne is the co-founder and company director of Symphony Health. With over 20 years of management experience John is working alongside his wife, Dr. Kate Payne to build a multi-site Medical Practice where staff work collaboratively for the good of their patients. John is passionate about improving access to quality Healthcare in North Vancouver and sharing best practice with other people managing medical practices.