12 Best Healthcare HR Software Shortlist
Having meticulously assessed numerous options, I present this top shortlist of the best healthcare HR software.
- Matchr - Best for comprehensive HR solution addressing all facets of healthcare HR
- SyncHR - Best for dynamic and adaptive workforce planning in healthcare
- Rippling - Best for seamless integration of HR and IT in the healthcare sector
- League - Best for offering health-focused benefits and insurance plans
- BambooHR - Best for streamlined and intuitive HR management in healthcare
- iCIMS - Best for leveraging data to improve healthcare staffing and retention
- Paytient - Best for offering flexible payment options to healthcare employees
- Paycor - Best for managing compliance and workforce management in healthcare
- Hireology - Best for optimizing recruitment and hiring in the healthcare industry
- Workday - Best for delivering a comprehensive suite of financial, HR, and planning applications
- PeopleSoft - Best for extensive customization and flexibility in healthcare HR processes
- Zoho People - Best for easy HR automation and workflows in healthcare
Navigating the complex landscape of HR in healthcare, I've realized that reliable, efficient software is a game-changer. The right software can do wonders for your practice—for managing employees, compliance, and workflows.
These software solutions simplify hiring, improve compliance, streamline onboarding, automate routine tasks, and create an environment where patient care and team members’ efficiency coexist beautifully. If you've felt swamped by HR challenges, like keeping up with ever-changing compliance, managing varied shifts, or maintaining a happy workforce, these software solutions are your answer.
What Is Healthcare HR Software?
Healthcare HR software is a specialized digital platform used predominantly by human resources departments within hospitals, clinics, and other healthcare organizations. Its purpose is to streamline and automate various people management, from recruitment and onboarding to scheduling, payroll, benefits administration, and performance management.
With a high degree of regulatory scrutiny and unique workforce challenges in the healthcare sector, these software solutions offer tools specifically tailored to meet these needs.
They assist healthcare providers in managing compliance, optimizing staffing, fostering employee experience, and enhancing patient care through efficient workforce management. The ultimate beneficiaries are the patients, who receive better care in an environment where the staff are well-managed, satisfied, and focused on their roles.
Overviews of the 12 Best Healthcare HR Software
1. Matchr - Best for comprehensive HR solution addressing all facets of healthcare HR
Matchr is an all-encompassing human resource solution specifically designed for the healthcare industry. It provides a suite of HR tools that aid in various functions including recruitment, workforce planning, training and development, payroll, and more. Given the complexities and unique requirements of healthcare HR, Matchr is especially adept at managing these with its specialized functionalities.
Why I Picked Matchr:
Matchr landed on my shortlist because of its all-encompassing approach to healthcare HR. This software streamlines everything from hiring to compliance and benefits management, making it a versatile choice for healthcare organizations. I chose Matchr as the "Best comprehensive HR solution addressing all facets of healthcare HR" because it offers a holistic suite of HR tools tailored to meet the unique challenges of the healthcare sector.
Standout features & integrations:
Matchr stands out for its end-to-end human resources management, which includes an applicant tracking system, employee self-service, employee benefits management, and reporting analytics. Its integration capabilities are robust, allowing it to sync with popular payroll systems, timekeeping tools, and even electronic medical records systems for comprehensive management.
Pricing:
Pricing for Matchr starts from $7/user/month (billed annually), offering a scalable solution for healthcare institutions of all sizes. They do require a base fee which varies depending on the size of your organization.
Pros
- Comprehensive suite of HR tools
- Customizable to match organizational needs
- Robust integration capabilities
Cons
- No ongoing free tier, only a demo
- Pricing information is not easily accessible
- Base fee required in addition to user subscription costs
2. SyncHR - Best for dynamic and adaptive workforce planning in healthcare
SyncHR is a potent software solution designed to transform how healthcare organizations manage and optimize their workforce. Its strength lies in its capacity to adapt to the dynamic demands of the healthcare field, making it ideal for workforce planning.
Why I Picked SyncHR:
I selected SyncHR for its advanced approach to workforce planning. The platform's capacity to adjust in real-time to staffing changes, coupled with robust forecasting tools, distinguishes it from other HR platforms. For these reasons, I believe SyncHR is "Best for dynamic and adaptive workforce planning in healthcare" as it aligns staffing resources to meet care demands efficiently.
Standout features & integrations:
SyncHR provides tools for payroll, benefits enrollment, and talent management, with a particular focus on workforce planning. Key features include real-time reporting and analytics, position-based architecture, and adaptive employee scheduling. The platform integrates with multiple systems, including leading ERP, EHR, and payroll solutions, enhancing overall process efficiency.
Pricing:
Pricing for SyncHR starts from $6/user/month (billed annually). However, they do have a minimum requirement of 50 seats for their base package.
Pros
- Advanced workforce planning capabilities
- Real-time adjustments to staffing changes
- Integrates with leading ERP, EHR, and payroll solutions
Cons
- No ongoing free tier, only a demo
- Minimum requirement of 50 seats for the base package
- Detailed pricing information requires direct contact
3. Rippling - Best for seamless integration of HR and IT in the healthcare sector
Rippling is a powerful platform that combines HR and IT functions into a single, unified system. It excels in integrating these critical areas, particularly beneficial in the healthcare sector where efficiency and coordination are paramount.
Why I Picked Rippling:
I chose Rippling because it breaks the barrier between HR and IT. It stood out for its innovative solution that merges HR professional tasks like hiring, onboarding, and benefits with IT processes such as device management and security. This integration, I believe, makes it the "Best for seamless integration of HR and IT in the healthcare sector".
Standout features & integrations:
Key features of Rippling include automatic employee onboarding and offboarding, benefits administration, and IT asset management. It provides seamless integrations with leading platforms like Slack, Gmail, Microsoft 365, ensuring a unified user experience.
Pricing:
Pricing for Rippling starts from $8/user/month. Precise pricing depends on the specific needs and size of your organization. A quote can be requested through their website.
Pros
- Seamlessly integrates HR and IT functions
- Robust onboarding and offboarding features
- Integrates with popular platforms such as Slack and Microsoft 365
Cons
- No free tier, only a free demo
- Pricing depends on the size and needs of your organization
- Detailed pricing requires contact with the company
4. League - Best for offering health-focused benefits and insurance plans
League specializes in providing health-focused benefits and insurance plans. It supports companies in creating personalized health and wellness experiences for their employees, thus aligning perfectly with healthcare sector needs.
Why I Picked League:
I picked League for its unique focus on health and wellness. Unlike other HR tools, it emphasizes health benefits, which makes it distinctive. Given this uniqueness and the critical role of health benefits in the healthcare industry, I believe it is "Best for offering health-focused benefits and insurance plans".
Standout features & integrations:
League offers impressive features like flexible spending accounts, health reimbursement arrangements, and comprehensive insurance offerings. It integrates seamlessly with various payroll processing systems, HRIS, and third-party administrators.
Pricing:
League's pricing starts from $10/user/month. The cost can vary based on the specific insurance and health benefits your organization chooses to offer. More detailed pricing information is available upon request.
Pros
- Emphasizes health and wellness benefits
- Offers flexible spending accounts and health reimbursement arrangements
- Seamless integrations with payroll systems and HRIS
Cons
- No free tier available
- Pricing varies based on specific benefits chosen
- Detailed pricing information requires contact with the company
5. BambooHR - Best for streamlined and intuitive HR management in healthcare
BambooHR is an HR software tool designed to consolidate all HR activities into a single, easy-to-use platform. Its powerful and intuitive design makes it particularly suitable for managing HR functions in healthcare organizations, where HR processes can often be complex and time-consuming.
Why I Picked BambooHR:
I selected BambooHR because of its user-friendly, streamlined interface and comprehensive suite of HR management features. In my opinion, it stands apart due to its intuitive design, which makes complex HR team tasks manageable and organized. That's why I believe BambooHR is "Best for streamlined and intuitive HR management in healthcare".
Standout features & integrations:
Key features of BambooHR include applicant tracking, onboarding tools, e-signatures, manage employee data, time-off management, performance management, and workforce planning spreadsheets. It integrates with a variety of popular software platforms, including job postings like Indeed and Glassdoor and payroll management systems like TRAXPayroll.
Pricing:
BambooHR's pricing starts from $6.19/user/month (billed annually). For exact pricing, it is advisable to contact the company, as prices may vary based on the specific needs of your organization.
Pros
- Streamlined, intuitive design
- Comprehensive suite of HR management features
- Variety of integrations with job postings and payroll systems
Cons
- No completely free plan offered
- Pricing details are not readily available on the website
- The cost per user can add up quickly for larger organizations
6. iCIMS - Best for leveraging data to improve healthcare staffing and retention
iCIMS is a talent acquisition platform that helps businesses optimize their recruitment process. For healthcare organizations, it's particularly valuable due to its strong emphasis on data-driven decision-making, which is crucial in improving staffing and employee retention in this sector.
Why I Picked iCIMS:
I chose iCIMS for its strong focus on using data to drive recruitment strategies. Its approach to integrating data analytics into the recruitment process makes it stand out among other HR tools. That's why I think iCIMS is "Best for leveraging data to improve healthcare staffing and retention."
Standout features & integrations:
iCIMS boasts features like advanced automation, AI-based matching, and mobile app processes. It also integrates well with many existing HR platforms, providing a seamless data flow for analytics and decision-making.
Pricing:
iCIMS follows a custom pricing model based on the specific needs of each organization, hence "Pricing upon request" is applicable.
Pros
- Strong data analytics for informed decision-making
- Advanced automation and AI-based matching
- Seamless integration with existing HR platforms
Cons
- No free version of the software available
- Pricing is not transparent, as it depends on each organization's needs
- It might have a steeper learning curve due to its focus on data and analytics
7. Paytient - Best for offering flexible payment options to healthcare employees
Paytient is a financial wellness platform that allows employees in the healthcare sector to pay for their out-of-pocket medical expenses over time. With this tool, employers can offer a more flexible payment system, which can be a substantial benefit in healthcare, a field known for significant expenses.
Why I Picked Paytient:
I selected Paytient for its innovative approach to addressing the financial needs of healthcare employees. The focus on allowing employees to spread out the cost of medical expenses is what makes Paytient different from other financial wellness tools. This is why I believe Paytient is "Best for offering flexible payment options to healthcare employees."
Standout features & integrations:
Paytient comes with a unique feature of offering zero-interest payments for healthcare expenses, which is a critical factor for many employees. It integrates with various HR systems and payroll systems, allowing for easy implementation and usage within existing systems.
Pricing:
Paytient operates on a custom pricing model tailored to each company's specific needs. Thus, the pricing is available upon request.
Pros
- Offers a solution to the problem of large, immediate out-of-pocket healthcare expenses
- Zero-interest payment feature
- Seamless integration with existing HR and payroll systems
Cons
- No free version of the software available
- Pricing is not transparent, as it is tailored to individual company needs
- May not be suitable for companies looking for comprehensive financial wellness platforms with broader financial education tools
8. Paycor - Best for managing compliance and workforce management in healthcare
Paycor is a comprehensive HR management platform that addresses the complex compliance and workforce management needs of healthcare organizations. Automating many HR support team tasks and keeping track of compliance issues can be an excellent aid for healthcare institutions striving to maintain adherence to various regulations (HIPAA certification).
Why I Picked Paycor:
I picked Paycor due to its robust features tailored for compliance management and workforce optimization in healthcare settings. What sets it apart is its comprehensive suite of tools specifically designed to address the unique challenges faced by healthcare providers. I believe Paycor excels at managing compliance and workforce management, making it an ideal choice for healthcare institutions.
Standout features & integrations:
Paycor boasts powerful features like compliance management tools, time tracking, and workforce planning that can be particularly valuable in a healthcare setting. It integrates seamlessly with numerous other platforms, including the most popular EHR systems, thus making data flow across systems smoother and more efficient.
Pricing:
Paycor's pricing begins from $11/user/month, offering a range of packages to suit the varying needs of different organizations. However, this is billed annually.
Pros
- Robust compliance management tools
- Workforce management features specifically designed for healthcare settings
- Seamless integration with popular EHR systems
Cons
- Does not offer a free tier
- Pricing can be on the higher side for smaller organizations
- Its extensive features may present a steep learning curve for some users
9. Hireology - Best for optimizing recruitment and hiring in the healthcare industry
Hireology is a powerful HR platform, designed to optimize the recruitment and hiring process. With a keen focus on healthcare organizations, it can effectively streamline the entire hiring cycle, from sourcing candidates to onboarding new employees.
Why I Picked Hireology:
I chose Hireology for this list because of its particular strength in streamlining and enhancing hiring in the healthcare field. Its standout feature is its ability to shorten time-to-hire and improve the quality of hires, which is vital in a healthcare setting where the quality and promptness of employee management can impact patient care. Therefore, I believe Hireology is best for optimizing recruitment and hiring in the healthcare industry.
Standout features & integrations:
Hireology comes with features such as customizable job templates, integrated background checks, and onboarding tools. Its most significant integrations include payroll systems like ADP and various job boards, helping to ensure a seamless transition from candidate sourcing to employment.
Pricing:
The pricing for Hireology is upon request. Since it provides tailored solutions, the cost can vary based on the size and specific needs of your organization.
Pros
- Customizable job templates and integrated background checks optimize the hiring process
- Seamless integrations with payroll systems and job boards
- Onboarding tools facilitate a smooth transition for new hires
Cons
- Lack of a free tier might deter small businesses or startups
- Pricing details are not readily available, which can hinder quick decision-making
- A steep learning curve may be experienced due to its robust feature set
10. Workday - Best for delivering a comprehensive suite of financial, HR, and planning applications
Workday is an advanced HR tool that provides a broad spectrum of applications, covering financial, HR, and planning processes. These services are built into one system, allowing organizations, including healthcare providers, to have an integrated view of their data.
Why I Picked Workday:
I selected Workday for its versatility in managing various organizational processes from finance to HR. It's unique in offering a comprehensive suite of applications in one place, which can significantly aid healthcare organizations needing to keep multiple operations streamlined. I determined that Workday is best for delivering a comprehensive suite of financial, HR, and planning applications due to its integrated system and broad service range.
Standout features & integrations:
Workday's standout features include an analytics dashboard for real-time insights, a planning tool for strategic goals, and a Human Resource Management System (HRMS). It integrates with multiple third-party applications such as Salesforce and Slack, making it flexible for different organization's needs.
Pricing:
Workday's pricing is not publicly available and is provided upon request. As it offers a wide range of services, the cost is likely to depend on the specific needs and size of the organization.
Pros
- Provides a comprehensive suite of applications for HR, finance, and planning
- Offers real-time analytics and strategic planning tools
- Seamless integration with various third-party applications
Cons
- No free trial or free tier, which might deter organizations with a tight budget
- Pricing information is not readily available
- The wide range of features may pose a learning curve for some users
11. PeopleSoft - Best for extensive customization and flexibility in healthcare HR processes
PeopleSoft, a product from Oracle, is a robust HR management tool that offers extensive customization capabilities. With its comprehensive features, it addresses many of the unique needs and challenges that healthcare organizations face in their HR processes.
Why I Picked PeopleSoft:
I chose PeopleSoft because of its ability to cater to a wide range of HR needs with the flexibility for extensive customization. Its standout attribute lies in providing options to adapt to the specific needs of a healthcare organization, thus making it an ideal choice for those seeking a personalized solution. I judged PeopleSoft to be the best tool for flexibility in healthcare HR processes because it understands that one size doesn't fit all when it comes to HR management.
Standout features & integrations:
Among PeopleSoft's key features are its extensive HR capabilities, customizable interface, and detailed analytics for informed decision-making. Its ability to integrate with a variety of third-party applications, such as payroll services and employee engagement tools, offers a high level of versatility.
Pricing:
PeopleSoft's pricing is not publicly available and is typically provided after consultation. The cost will depend on the specific needs and size of the organization.
Pros
- Extensive customization capabilities to adapt to a healthcare organization's specific needs
- Comprehensive HR functionalities
- Strong integration capabilities with third-party applications
Cons
- No free trial or tier available
- Pricing is not publicly available and requires consultation
- The level of customization can make the tool more complex to navigate
12. Zoho People - Best for easy HR automation and workflows in healthcare
Zoho People is a human resources solution that allows for streamlining and automating HR processes. With a strong focus on workflow automation, it eases many HR tasks that are crucial in healthcare institutions.
Why I Picked Zoho People:
I selected Zoho People for its capacity to simplify HR tasks through automation. It sets itself apart by providing an intuitive platform that makes the automation of HR processes like time tracking, leave management, and performance reviews straightforward. Zoho People is "best for easy HR automation and workflows in healthcare" due to its ability to handle complex HR processes with ease, which is a vital aspect in the fast-paced healthcare environment.
Standout features & integrations:
Zoho People comes with robust features, including automated HR workflows, time and attendance tracking, employee performance management, leave management, and employee lifecycle. It also integrates well with other Zoho products and major third-party apps, like Google Workspace and Microsoft Office 365, providing a unified HR management ecosystem.
Pricing:
Zoho People's pricing starts from $1.66/user/month (billed annually). This is the cost of their Essential HR plan, which includes core HR functionalities, document management, and leave management.
Pros
- Offers easy automation of HR workflows
- Integrates well with other Zoho products and third-party apps
- Affordable pricing plans available
Cons
- Free tier is quite limited
- Advanced features are available only at higher pricing tiers
- User interface can be improved for better usability
Other Healthcare HR Software
Below is a list of additional healthcare HR software I shortlisted but did not make it to the top 12. Definitely worth checking them out.
- Kallidus - Good for learning and talent management in healthcare
- OnShift - Good for scheduling and workforce management in healthcare
- PeopleStreme - Good for comprehensive talent and performance management in healthcare
- Visier - Good for data-driven HR analytics and workforce planning in healthcare
- Symplr - Good for comprehensive healthcare operations and workforce management
- UKG Pro - Good for robust human capital management (HCM) in healthcare
- BizMerlinHR - Good for efficient hiring, onboarding, and resource planning in healthcare
- SutiHR - Good for an all-in-one HR solution with a focus on healthcare industry needs
- Viventium - Good for payroll and talent acquisition in healthcare
Selection Criteria for Healthcare HR Software
In my extensive research for the best HR software for the healthcare industry, I've delved into dozens of tools, closely scrutinizing their features, usability, and core functionality. I have tried out more than 15 tools to determine which ones live up to their promises.
Core Functionality:
When looking for HR software for healthcare, I focused on whether these tools could:
- Facilitate efficient recruitment and onboarding processes specific to healthcare staff
- Provide comprehensive employee information records and databases
- Enable easy scheduling and workforce management for shift-based work, common in healthcare
- Support in-depth performance assessments and talent management
- Ensure compliance with healthcare industry regulations and standards
Key Features:
Key features matter significantly when it comes to healthcare HR software. The features that I paid close attention to include:
- Customizable workflows: Each healthcare organization has unique HR processes and needs, so having the ability to customize the software's workflows can be invaluable.
- Robust analytics and reporting: HR decisions in healthcare need to be data-driven. Features that support advanced reporting and analytics can help organizations make informed decisions.
- Integration capabilities: The software should ideally integrate with other systems already in use, like payroll software or electronic health records.
- Comprehensive learning and development tools: As ongoing training is critical in healthcare, HR software should support learning management systems or other training tools.
Usability:
Usability was a significant factor in my selection. When considering healthcare HR software, I evaluated:
- User Interface: A clear, intuitive user interface is essential. HR staff, managers, and employees should all be able to navigate and use the software with ease.
- Easy onboarding and training: The software should include resources such as guides, tutorials, or customer support to help new users get up to speed quickly.
- Responsive customer support: In a field like healthcare, resolving issues promptly is crucial. Good HR software should have readily available customer support.
- Role-based access: Given the sensitive nature of HR data, especially in healthcare, the software must have robust role-based access controls that are easy to configure.
Most Common Questions Regarding Healthcare HR Software
What are the benefits of using healthcare HR software?
Using healthcare HR software offers a multitude of benefits. Firstly, it streamlines HR operations, from recruitment and onboarding to scheduling and compliance management, leading to increased efficiency. Secondly, it supports data-driven decision-making through robust reporting and analytics. Thirdly, most software allows for extensive customization to match unique healthcare HR workflows. Fourthly, it integrates with other systems, including payroll and electronic health records, for seamless data flow. Lastly, it provides valuable tools for learning and development, an essential aspect of the healthcare sector.
How much do healthcare HR software tools typically cost?
The cost of healthcare HR software varies widely based on factors like the features offered, the number of users, and whether it's a cloud-based or on-premise solution. Pricing models typically follow a per-user-per-month structure, though some also offer annual billing.
What are the typical pricing models for healthcare HR software?
There are several common pricing metrics for healthcare HR software. Some software providers charge on a per-user-per-month basis, while others offer tiered pricing structures where different levels of functionality come with different price points. Some providers also offer enterprise pricing for larger organizations, which usually involves a custom quote.
What's the typical range of pricing for healthcare HR software?
Pricing can range from as low as $1 per user per month for very basic tools to over $20 per user per month for more advanced solutions. Enterprise solutions with custom features and extensive capabilities can cost even more.
What's the cheapest and most expensive healthcare HR software?
The cheapest healthcare HR software would be those offering free tiers, like Freshteam, though these are often limited in features. On the expensive end of the spectrum, tools like Workday and PeopleSoft can cost significantly more due to their advanced features and extensive customization options.
Are there free healthcare HR software options?
Yes, some healthcare HR software providers offer free tiers or free trials. Freshteam, for instance, has a free tier suitable for small teams. However, these free options often come with limitations, and you may need to upgrade to a paid plan to access more advanced features or accommodate more users.
More Healthcare HR Software Reviews
Summary
Choosing the right healthcare HR software is a critical task that requires considering a multitude of factors. The software you choose should not only streamline your HR operations but also support data-driven decision-making, offer customization to fit your workflows, integrate with other systems, and offer tools for continuous learning and development.
Key Takeaways:
- Functionality Over Price: While price is a factor, it shouldn't be the sole determinant of your decision. Consider the core functionalities you need, key features specific to healthcare HR management, and the tool's usability and support. A tool that fits your needs and improves your processes is worth the investment.
- Integrations Matter: The ability of the software to integrate with your existing systems, such as payroll and electronic health records (EHR) can significantly influence efficiency and seamless data flow.
- Plan for Future Growth: The software you choose should be scalable and adaptable to your organization's growth. Consider not only your current needs but also anticipate future requirements. The best software should be able to evolve with your organization's needs.
What do you think?
I've done my best to provide a comprehensive guide to the best healthcare HR software based on various factors and use cases. However, the tech space is dynamic and ever-evolving.
So, if you have a favorite tool you think should be on this list, I would love to hear from you. Please feel free to share your suggestions. Your input will greatly enhance the value and relevance of this guide for everyone.