18 Best Nursing Home Software Reviewed in 2025
Best Nursing Home Software Shortlist
Here's my pick of the 10 best software from the 18 tools reviewed.
Nursing home software helps you streamline care coordination, reduce administrative headaches, and improve communication—all crucial for delivering the best possible resident experience. Choosing the right platform makes it easier to handle daily operations, so you can focus on providing compassionate, high-quality care.
In this article, I’ll walk you through the best nursing home software options, chosen specifically to address the unique challenges you face in long-term care.
Why Trust Our Software Reviews
Best Nursing Home Software Summary
This comparison chart summarizes pricing details for my top nursing home software selections to help you find the best one for your budget and business needs.
| Tool | Best For | Trial Info | Price | ||
|---|---|---|---|---|---|
| 1 | Best for managing staff scheduling and time attendance in care homes | Not available | Pricing upon request | Website | |
| 2 | Best for enhancing resident engagement with personalized life stories | Yes | From $129/user/month | Website | |
| 3 | Best for connecting care services across the senior care continuum | Not available | Pricing upon request | Website | |
| 4 | Best for integrated home care and hospice management | Not available | Pricing upon request | Website | |
| 5 | Best for proactive senior care with real-time vitals monitoring | Not available | Pricing upon request | Website | |
| 6 | Best for driving operational efficiency with automated billing and payroll | Not available | Pricing upon request | Website | |
| 7 | Best for personalizing resident programming and family engagement | Yes | From $199/user/month (billed annually) | Website | |
| 8 | Best for holistic healthcare management with mobility in focus | Not available | Pricing upon request | Website | |
| 9 | Best for streamlined documentation and communication in nursing homes | Yes | From $69/user/month (billed annually) | Website | |
| 10 | Best for optimizing senior living therapy outcomes | Free demo available. | Pricing upon request. | Website |
Best Nursing Home Software Reviews
Below are my detailed summaries of the best nursing home software that made it onto my shortlist. My reviews offer a detailed look at the key features, pros & cons, integrations, and ideal use cases of each tool to help you find the best one for you.
Best for managing staff scheduling and time attendance in care homes
Softworks is a specialized software designed to simplify staff scheduling and manage time attendance in care organizations. With its focus on workforce management, Softworks helps care homes create efficient schedules, monitor attendance, and ensure optimal staffing levels at all times, making it ideal for care homes focused on improving their workforce management.
Why I Picked Softworks:
I chose Softworks because it effectively targets a critical aspect of care home management - staff scheduling and attendance. The platform stands out because of its capacity to streamline workforce planning and its specific focus on care homes. I judge Softworks to be best for managing staff scheduling and time attendance in care homes due to its ability to handle complex schedules and monitor time attendance with precision.
What do you get for free?
Softworks does not provide a free version or free trial of their software. However, they do offer a demo upon request, which gives potential customers an opportunity to understand the functionalities of the platform.
Standout features and integrations:
Softworks offers an array of features, including staff scheduling, time and attendance management, leave management, referral management, and real-time report charting. It integrates with payroll and HR systems, which enhances its capability to provide a comprehensive workforce management solution.
Pros and cons
Pros:
- Comprehensive features including leave management and real-time reporting.
- Integrates with payroll and HR systems.
- Specific focus on staff scheduling and attendance in care homes.
Cons:
- The platform may have functionalities that are too complex for smaller care homes.
- Pricing is not transparent and requires direct contact with the company.
- No free trial or free version available.
StoriiCare is a care management platform revolutionizing how care facilities engage with residents. It provides a unique, personalized experience by utilizing digital life storybooks.
Why I Picked StoriiCare:
From my assessment of numerous software, StoriiCare emerged due to its unique focus on enhancing resident engagement. The platform stands out by embracing the power of stories to foster meaningful connections between staff and residents. It's "Best for enhancing resident engagement with personalized life stories" because of this unique functionality, allowing caregivers to understand residents better and provide more individualized care.
What do you get for free?
StoriiCare offers a free demo version of its platform for interested parties. However, full access to all its unique features and functionalities requires a subscription to one of its paid plans.
Standout features and integrations:
StoriiCare's most remarkable feature is the resident life story tool, allowing the creation of digital storybooks with photos, videos, and personal memories. Its activity tracking tool also helps in scheduling and managing activity modules.
As for integrations, StoriiCare connects with popular third-party applications to extend its capabilities, including various billing software, electronic health record systems, and calendar applications.
Pros and cons
Pros:
- Integrates with a wide range of third-party applications.
- Useful activity tracking for efficient scheduling.
- Unique focus on resident life stories enhances personalized care.
Cons:
- Lack of a fully-functional free tier might deter some users.
- The platform has a learning curve, especially for non-tech-savvy users.
- Pricing may be high for smaller facilities.
PointClickCare is a cloud-based software platform that facilitates the integration of different care services (LTPAC) within senior care environments. Its primary aim is to provide a seamless experience across the care continuum, reinforcing its position as the go-to solution for comprehensive senior care management.
Why I Picked PointClickCare:
I picked PointClickCare for its exceptional ability to integrate diverse care services across the senior care continuum seamlessly. What makes it truly unique is its robust suite of tools designed to streamline care processes, making it easier for providers to deliver quality care. I believe PointClickCare is best for institutions seeking to unify their long-term care (LTC) services and promote efficiency in senior care delivery.
What do you get for free?
PointClickCare doesn’t offer a free version of its software. However, they do offer a demo upon request, which allows prospective customers to get a feel of how the platform functions and how it could potentially meet their needs.
Standout features and integrations:
PointClickCare stands out with its rich set of features, including care coordination, health data management, medication management, analytics, financial management, and more. The platform also integrates well with electronic medication administration records (eMAR), Point of Care (POC), and other healthcare systems and applications, enabling a more connected and cohesive healthcare delivery system.
Pros and cons
Pros:
- Integrates with multiple healthcare systems and applications.
- Provides a seamless integration of diverse care services.
- Offers a wide range of features to cover various aspects of senior care.
Cons:
- The comprehensive nature of the tool may involve a steep learning curve for some users.
- Pricing information is not readily available.
- No free version or trial offered.
Best for integrated home care and hospice management
Netsmart myUnity Home Care & Hospice is an intuitive solution engineered for comprehensive home care and hospice management. This platform leverages technology to streamline operations and ensure high-quality care delivery in these specific healthcare fields.
Why I Picked Netsmart myUnity Home Care & Hospice:
In the panorama of help home healthcare agencies and hospice software, my selection fell on Netsmart myUnity because it successfully merges these two often separate fields into a seamless platform.
Its capacity to handle the unique requirements of both home care and hospice management sets it apart from others, and I believe it's "Best for integrated home care and hospice management" because it effectively bridges the gap between these two distinct yet interconnected areas of care.
What do you get for free?
Netsmart myUnity does not offer a free tier or free trial. To truly understand the value and capabilities of the software, potential users will have to connect with the Netsmart team for a personalized demo.
Standout features and integrations:
Key features of Netsmart myUnity include Medicaid/Medicare certification, care coordination, patient intake, electronic visit verification, and comprehensive hospice-specific features. Also, it's designed to integrate effortlessly with existing EHRs and other healthcare systems for seamless information flow and improved care outcomes.
Pros and cons
Pros:
- Wide range of features tailored for home care and hospice.
- Robust integrations with existing healthcare systems.
- Comprehensive home care and hospice management in one platform.
Cons:
- Might require training for efficient use.
- Pricing details aren't readily available.
- No free trial or free tier available.
Jubo is a healthcare software platform designed specifically to offer real-time vitals monitoring for seniors. Its proactive care features are ideal for senior care providers, ensuring they have immediate access to critical health data.
Why I Picked Jubo:
I chose Jubo due to its unique approach to proactive senior care. Its real-time vitals monitoring sets it apart from other healthcare software, aligning it with the needs of caregivers who must respond rapidly to changes in a senior's health condition. Jubo stands out for its potential to revolutionize how caregivers monitor and respond to seniors' health needs.
What do you get for free?
Jubo does not provide a free tier or trial. However, they offer a software demo for interested parties to understand its features and capabilities.
Standout features and integrations:
Jubo's real-time vitals monitoring is undoubtedly its most impressive feature, allowing for the proactive care of seniors. Moreover, its alert system for critical health changes ensures immediate attention is given when necessary. As of the time of writing, Jubo does not disclose specific information about integrations with other software.
Pros and cons
Pros:
- Specializes in senior care.
- Alert system for immediate response to health changes.
- Offers real-time vitals monitoring for proactive care.
Cons:
- Limited information about possible integrations with other software.
- Pricing information is not publicly available.
- No free version or trial available.
Icon is an integrated software solution designed for nursing homes, focusing on automation and efficiency. It offers features such as automatic billing and payroll management, easing operational burdens and streamlining back-office tasks, hence being best for driving operational efficiency.
Why I Picked Icon:
Icon made it to this list because of its dedicated focus on administrative functions like billing and payroll, which are critical yet time-consuming aspects of managing nursing homes. The platform stands out with its high degree of automation, transforming routine tasks into efficient processes. I found Icon to be "Best for driving operational efficiency with automated billing and payroll," making it an asset for nursing homes seeking to optimize these areas.
What do you get for free?
As per the information available, Icon does not offer a free tier or trial. However, interested users can request a demo to get a hands-on experience of the system and its benefits.
Standout features and integrations:
Icon's standout features revolve around its comprehensive automation capabilities, particularly in billing and payroll management. It can seamlessly handle complex billing scenarios and payroll requirements, freeing up significant time and resources. In terms of integrations, Icon works well with many standard accounting software solutions, making it easy to adopt without disrupting current systems.
Pros and cons
Pros:
- Dedicated focus on nursing home management.
- Integration capabilities with existing accounting systems.
- High degree of automation for billing and payroll tasks.
Cons:
- Might require a learning curve for non-tech savvy users.
- Pricing information is not transparently available.
- No free trial or tier available.
Welbi is a unique platform designed to personalize resident programming and boost family engagement in nursing homes. By leveraging technology, it enhances residents' quality of life and fosters a closer connection with their families.
Why I Picked Welbi:
Upon examining multiple platforms, I found Welbi to be particularly intriguing because of its focus on personalizing resident programs and encouraging family participation. This focus distinguishes Welbi, as many solutions often overlook these critical aspects of resident care.
It's "Best for personalizing resident programming and family engagement" because it enables a tailored approach to individual resident needs and enhances family communication, ultimately fostering a supportive and engaging environment.
What do you get for free?
Welbi offers a free trial for users to experience their platform. However, to access the full feature set and unlock its complete benefits, you'll need to subscribe to one of their paid plans.
Standout features and integrations:
Welbi boasts powerful features for personalizing resident programming, including robust analytics, resident profile dashboards, and a family portal for seamless communication. Furthermore, it integrates well with a variety of care solutions, ensuring comprehensive care delivery and communication.
Pros and cons
Pros:
- Integrates with various healthcare systems for comprehensive care.
- Encourages family engagement with a dedicated portal.
- Provides personalized resident programming for individualized care.
Cons:
- Might have a learning curve for less tech-savvy users.
- No permanent free tier available.
- Pricing might be steep for smaller facilities.
Napier Healthcare is a comprehensive healthcare management software that prioritizes accessibility and mobility. The platform offers a unified and mobile-enabled approach to healthcare management, aligning well with organizations that place a premium on mobility.
Why I Picked Napier Healthcare:
I chose Napier Healthcare for its emphasis on mobility, which is a critical requirement in today's increasingly remote and flexible healthcare environment. Its comprehensive suite of features and mobile-first approach distinguish it from other options. The tool's ability to deliver a holistic healthcare management solution with mobility in focus makes it an ideal pick for this category.
What do you get for free?
Napier Healthcare does not offer a free tier or trial, but they do provide customized demonstrations upon request, which can give a hands-on feel of the system before purchasing.
Standout features and integrations:
Napier Healthcare shines with its mobile-enabled Electronic Medical Records (EMR), ITPAC, patient management, and telemedicine features. These features provide flexibility and accessibility to healthcare providers. Napier also integrates with several healthcare and business applications, increasing its versatility in different technological environments.
Pros and cons
Pros:
- Offers integration with a variety of applications.
- Comprehensive suite of features for holistic healthcare management.
- Mobile-first approach enhances accessibility.
Cons:
- The extensive feature set may have a learning curve for new users.
- Pricing information is not publicly available.
- No free version or trial available.
Covr is a digital platform designed to simplify and improve the process of documentation and communication in nursing homes. It provides a centralized, easy-to-use platform to handle all your documentation needs efficiently.
Why I Picked Covr:
In my judgment, Covr rose to the top because of its sharp focus on streamlining the often tedious documentation and communication processes within nursing homes. This emphasis sets Covr apart from many other nursing home software options. It's best for "streamlined documentation and communication in nursing homes" as it equips your care team with the right tools to ensure clear, efficient, and accurate record-keeping and internal communication.
What do you get for free?
Covr offers a free trial that allows you to explore and evaluate its functionalities. However, to unlock its full potential and feature set, you'll need to subscribe to a paid plan.
Standout features and integrations:
Covr stands out with its robust documentation capabilities and communication tools, enabling teams to record patient data and communicate internally cohesively. It also offers insightful analytics to help you improve your care delivery. As for integrations, Covr supports connectivity with a wide range of popular healthcare, billing, and EHR systems to ensure a smooth workflow.
Pros and cons
Pros:
- Valuable analytics to help improve care delivery.
- Effective communication tools for improved internal team communication.
- Robust documentation capabilities to keep records organized.
Cons:
- The feature set might be overwhelming for those looking for a more straightforward solution.
- The absence of a permanently free plan could deter budget-conscious users.
- It might be pricier for smaller establishments.
Net Health is a web-based software solution designed to help nursing homes and rehabilitation centers manage their therapy services more efficiently. The platform is focused on optimizing therapy outcomes, which aligns perfectly with it being the best tool for this purpose in a senior living context.
Why I Picked Net Health:
I picked Net Health for this list due to its specialized approach to therapy management in senior living environments. Its unique advantage lies in its detailed tracking and reporting of therapy outcomes, which is critical in achieving optimal results. Therefore, it fits well as the "Best for optimizing senior living therapy outcomes" as it empowers facilities to enhance service quality and patient satisfaction.
What do you get for free?
Net Health does not provide any free tier or trial version of its software. However, they do offer a demo for interested parties to understand their system better before making a commitment.
Standout features and integrations:
Key features of Net Health include advanced scheduling, detailed documentation, post-acute care, geriatric care, MDS review, outcome tracking, and automated billing (PDPM). These elements combined create an integrated system that enhances operational efficiency and care outcomes. In terms of integrations, Net Health is compatible with a number of electronic health record (EHR) systems, enabling smooth information flow across different platforms.
Pros and cons
Pros:
- Seamless integration with various EHR systems.
- Advanced features for tracking and reporting outcomes.
- Specialized focus on therapy management.
Cons:
- May require dedicated time for staff training due to its comprehensive features.
- Pricing information isn't transparently available.
- No free tier or trial version available.
Other Nursing Home Software
Below is a list of additional nursing home software that we shortlisted but did not make it to the top 10. Definitely worth checking them out.
- Yardi Senior Living Suite
For an all-in-one solution for senior living management
- MatrixCare
For advanced clinical and business decision support
- Cliniconex
Good for automated patient engagement and reminders
- eResidentCare
Good for smaller facilities seeking a comprehensive care management system
- LincWare
Good for digitizing and automating paperwork processes
- Eldermark
Good for end-to-end senior living software solutions
- WellSky
Good for comprehensive long-term care software solutions
- Enquire Solutions
Good for CRM and marketing automation in senior care
Nursing Home Software Selection Criteria
When selecting the best nursing home software to include in this list, I considered common buyer needs and pain points like ensuring compliance with healthcare regulations and improving resident care management. I also used the following framework to keep my evaluation structured and fair:
Core Functionality (25% of total score)
To be considered for inclusion in this list, each solution had to fulfill these common use cases:
- Manage resident records
- Schedule staff shifts
- Track medications
- Generate compliance reports
- Facilitate communication with families
Additional Standout Features (25% of total score)
To help further narrow down the competition, I also looked for unique features, such as:
- Real-time health monitoring
- Customizable care plans
- Integrated telehealth services
- Advanced analytics and reporting
- Multi-language support
Usability (10% of total score)
To get a sense of the usability of each system, I considered the following:
- Intuitive user interface
- Easy navigation
- Minimal learning curve
- Customizable dashboards
- Mobile accessibility
Onboarding (10% of total score)
To evaluate the onboarding experience for each platform, I considered the following:
- Availability of training videos
- Interactive product tours
- Access to webinars
- Comprehensive templates
- Responsive chatbots
Customer Support (10% of total score)
To assess each software provider’s customer support services, I considered the following:
- 24/7 customer service availability
- Multichannel support options
- Knowledgeable support staff
- Quick response times
- Comprehensive help center
Value For Money (10% of total score)
To evaluate the value for money of each platform, I considered the following:
- Competitive pricing
- Flexible payment plans
- No hidden fees
- Free trial availability
- Feature set relative to cost
Customer Reviews (10% of total score)
To get a sense of overall customer satisfaction, I considered the following when reading customer reviews:
- Overall satisfaction ratings
- Positive feedback on user experience
- Reported reliability and uptime
- Feedback on customer service
- Mention of ease of integration
Need expert help selecting the right tool?
How to Choose Nursing Home Software
It’s easy to get bogged down in long feature lists and complex pricing structures. To help you stay focused as you work through your unique software selection process, here’s a checklist of factors to keep in mind:
| Factor | What to Consider |
|---|---|
| Scalability | Can the software grow with your facility? Consider future needs and check if the tool can handle an increase in residents or features without a hitch. |
| Integrations | Does it work with your existing systems? Ensure it connects with other software you use, like electronic health records or billing systems, to avoid workflow disruptions. |
| Customizability | Can you tailor it to your unique needs? Look for software that allows adjustments to fit your specific workflows and care protocols without needing extensive technical support. |
| Ease of use | Is the interface intuitive for your team? Ensure staff across different tech skill levels can use it comfortably, reducing the need for extensive training and minimizing errors. |
| Implementation and onboarding | How long will it take to get up and running? Check if the vendor provides clear timelines, training resources, and support to ensure a smooth transition to the new system. |
| Cost | Does it fit your budget? Compare pricing models and check for any hidden fees. Consider total cost of ownership, including setup, training, and ongoing support. |
| Security safeguards | How does it protect sensitive data? Verify compliance with healthcare data regulations like HIPAA. Look for encryption, access controls, and audit trails to safeguard resident information. |
| Compliance requirements | Does it meet regulatory needs? Ensure the software adheres to local and international healthcare standards and can assist in maintaining compliance with ongoing regulatory changes. |
What Is Nursing Home Software?
Nursing home software is a tool designed to help manage the daily operations and care services within a nursing home facility. Healthcare professionals, administrators, and caregivers often use these tools to enhance resident care and streamline administrative tasks.
Scheduling, medication tracking, and compliance reporting capabilities support efficient operations and high-quality care. Overall, these tools help improve care quality and operational efficiency in nursing homes.
Features
When selecting nursing home software, keep an eye out for the following key features:
- Resident records management: Stores and organizes detailed information about each resident, making it easy for staff to access and update records as needed.
- Scheduling: Helps plan and manage staff shifts and resident activities, ensuring optimal resource allocation and time management.
- Medication tracking: Monitors and records medication administration, helping prevent errors and ensuring residents receive the correct dosages.
- Compliance reporting: Generates reports to assist with meeting healthcare regulations, ensuring the facility remains compliant with industry standards.
- Communication tools: Facilitates communication between staff, residents, and families, enhancing collaboration and keeping everyone informed.
- Customizable care plans: Allows tailoring of care plans to meet individual resident needs, improving personalized care delivery.
- Real-time health monitoring: Tracks vital signs and health metrics, providing immediate insights into resident health status.
- Analytics and reporting: Offers insights and data analysis to help improve decision-making and operational efficiency.
- Security safeguards: Protects sensitive resident data with encryption and access controls, ensuring compliance with data protection regulations.
- Mobile accessibility: Enables staff to access the software from mobile devices, increasing flexibility and convenience in care management.
Benefits
Implementing nursing home software provides several benefits for your team and your business. Here are a few you can look forward to:
- Improved care quality: Customizable care plans and real-time health monitoring help ensure residents receive personalized and timely care.
- Enhanced efficiency: Scheduling and medication tracking features save time and reduce errors in daily operations.
- Better compliance: Compliance reporting tools assist in meeting regulatory requirements, reducing the risk of non-compliance.
- Increased communication: Communication tools facilitate better interaction between staff, residents, and families, improving collaboration and satisfaction.
- Data-driven decisions: Analytics and reporting provide insights that help inform strategic decisions and improve overall facility management.
- Data security: Security safeguards protect sensitive resident information, ensuring compliance with data protection regulations.
- Flexibility and accessibility: Mobile accessibility allows staff to manage care tasks on-the-go, increasing flexibility and responsiveness.
Costs and Pricing
Selecting nursing home software requires an understanding of the various pricing models and plans available. Costs vary based on features, team size, add-ons, and more. The table below summarizes common plans, their average prices, and typical features included in nursing home software solutions:
Plan Comparison Table for Nursing Home Software
| Plan Type | Average Price | Common Features |
|---|---|---|
| Free Plan | $0 | Basic resident records management, scheduling, and limited support. |
| Personal Plan | $5-$25/user/month | Resident records management, scheduling, medication tracking, and basic reporting. |
| Business Plan | $30-$60/user/month | Advanced scheduling, medication tracking, compliance reporting, and analytics. |
| Enterprise Plan | $100+/user/month | Customizable care plans, real-time health monitoring, advanced analytics, and full support. |
Nursing Home Software FAQs
Here are some answers to common questions about nursing home software:
How does nursing home software improve resident care?
Nursing home software enhances resident care by providing tools for accurate medication tracking, personalized care plans, and efficient communication among staff. These features ensure residents receive timely care and their needs are consistently met.
Is the software secure and compliant with regulations?
Yes, many nursing home software solutions are designed with security in mind, offering encryption and compliance with regulations like HIPAA. This ensures that residents’ personal and medical information is protected from unauthorized access.
What should I expect in terms of implementation time?
Implementation time can vary depending on the complexity of the software and the size of your facility. However, many providers offer support during the onboarding process to ensure a smooth transition, typically ranging from a few weeks to a couple of months.
How many users can access the software?
The number of users who can access the software often depends on the pricing plan you choose. Some plans may limit the number of users, while others offer unlimited access, allowing you to choose the best fit for your facility’s size and needs.
What kind of customer support is available?
Customer support varies by provider, but many offer 24/7 support through various channels such as phone, email, and chat. It’s important to choose software that provides reliable support to address any issues quickly and keep your operations running smoothly.
Are there any free options for nursing home software?
While there are few, if any, completely free nursing home software options, many providers offer free trials or demo versions of their software. This allows potential users to try the software before making a financial commitment.
What’s Next:
If you're in the process of researching nursing home software, connect with a SoftwareSelect advisor for free recommendations.
You fill out a form and have a quick chat where they get into the specifics of your needs. Then you'll get a shortlist of software to review. They'll even support you through the entire buying process, including price negotiations.